Notification on the Withdrawal of ISMP from Circulation in "1C:Accounting for Kazakhstan": Completion, Journal Entries, ESF, and Common Errors

Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).

You sold a batch of marked shoes at retail. The goods have left for the buyer, the receipt has been issued, the money is in the cash register — but the marking codes of these pairs are still listed as "in circulation" in the national marking system (IS MPT of the RK). Until you inform the operator that these codes have been removed, they remain on your balance. During reconciliation or inspection, this discrepancy arises: the goods are physically absent, but they are still in your system. To close this gap, you open the document "Notification of Removal from Circulation ISMP TK". It informs the marking system that these codes are no longer in circulation — they have been sold, damaged, used for internal needs, or exported.

1. Purpose

The document generates and sends an electronic notification to the marking system operator that the marked goods have been removed from circulation. It writes off the marking codes (KIZ / Data Matrix) from your balance in the marking accounting registers and records the reason for removal. It does not create any accounting entries by itself — the money, income, and cost of goods sold are recorded by accompanying documents (sales, write-offs). The notification is only responsible for the status of the codes in the marking system.

2. Where to find

Section "Sales" → group "Marking (ISMP)" → "Notification of Removal from Circulation ISMP TK". Depending on the settings, the subsystem may be called "Exchange with the marking IS" or "Product Marking" and may also be located in the "Warehouse" section.

The "Create" button opens a new document; the journal opens by command from the navigation panel of the section.

A quick way to open the list from anywhere in the program: "Service" → "Go to navigation link" and paste:

e1cib/list/Document.NotificationOfRemovalFromCirculationISMP

2a. How to find out your release

"Help" → "About the program" (or the i icon in the upper right corner). In the opened window, you will see the platform version (for example, 8.3.24) and configuration release — a line like "Accounting for Kazakhstan, version 3.0 (3.0.74.2)". This instruction pertains to release 3.0.74.2. If your release is older or newer, the location of the fields may differ slightly.

3. How to fill out

Open the document and go through the header from top to bottom.

• Organization (mandatory). The participant in circulation on whose behalf the notification is sent. The organization must be registered in the marking system, and its card must have exchange and digital signature certificate settings. If you make a mistake with the organization, the notification will go under someone else's BIN and will not find your codes.
• Date (mandatory). The date of removal from circulation. The marking system dates the event based on this. Do not set a date earlier than the date the codes were introduced into circulation — the notification will be rejected.
• Number — assigned automatically, do not change manually.
• Reason for removal from circulation (mandatory). A key field: it determines the set of other attributes and how the operator will process the notification. If you choose the wrong reason (for example, "Retail Sale" instead of "Damage") — the data on removal in the marking system will be inaccurate. Detailed reasons are in section 5.
• Counterparty — filled in for reasons where there is a second party: gratuitous transfer, export, shipment by samples. Not required for retail and damage.
• Document basis — a reference to the primary document of removal (sale, write-off, export transfer). If you create a notification "based on", it is automatically filled in. Fill it out: this makes it easier to link the accounting removal with the removal of codes and not lose codes during reconciliation.
• Primary document — details of the confirming document (type, number, date). For example, the number of the write-off act in case of damage. The operator may require this data for certain reasons.
• Warehouse — from which storage location the codes are being removed. It affects which balance of codes is being written off.
• Table part "Goods" / "Marking Codes" (mandatory). Here, the marking codes themselves are listed. You do not need to fill them in manually — the codes are pulled either from the document basis or by scanning (the "Select" button / 2D scanner). Each code must be listed in your balance and be "in circulation". If the code has already been removed or is not in the balance — the line will not pass the check.
• Exchange status / EDO status — a service field. Shows whether the notification has been sent and accepted by the operator. After processing, you click send and monitor the status change to "Accepted".
• Responsible — filled in automatically by your user.

4. An example with entries

Condition. LLP "Aktobe-Style" (VAT payer) sold 30 pairs of marked shoes at retail. The selling price is 12,000 ₸ per pair including VAT, totaling 360,000 ₸. The cost price is 8,000 ₸ per pair, totaling 240,000 ₸. The VAT rate in 2026 is 16%.

Step 1. Sale (this is done by the sales document/receipt of the cash register, not the notification).

VAT in the price: 360,000 × 16 / 116 = 49,655.17 ₸. Income excluding VAT: 360,000 − 49,655.17 = 310,344.83 ₸.

Step 2. Notification of removal from circulation ISMP TK.

Create a document based on the sale, reason — "Retail Sale", the table part pulls in 30 marking codes of the sold pairs. Process and send it to the operator.

This document does not create accounting entries — the entire financial result has already been reflected in step 1. When processed, it writes off 30 codes from the register of marking codes and generates an electronic notification for the operator with the status "Removed from circulation: retail sale". After acceptance by the operator, the exchange status changes to "Accepted", and these 30 codes are no longer listed in your marking system.

Result: in accounting, the sale is closed (income 310,344.83 ₸, VAT 49,655.17 ₸), and in the marking system, the codes are correctly removed — there are no discrepancies during reconciliation.

5. Types of operations (reasons for removal from circulation)

One field "Reason for removal from circulation" provides the entire set of scenarios:

• Retail Sale — sale to the end consumer through the cash register.
• Sale by samples / remote method — online trading, delivery.
• Use for the organization's own needs — the goods went for the organization's needs, not for sale.
• Loss or damage (spoilage) — the goods are spoiled, lost, or missing.
• Destruction — the goods are destroyed, documented by an act.
• Gratuitous transfer — donation, transfer without payment.
• Export beyond the EAEU / to EAEU countries — export of goods.
• Confiscation / seizure — by decision of the authorized body.
• Liquidation of the enterprise — write-off of balances upon closure.
• Sale not through the cash register — shipment to a legal entity without a retail receipt (for certain product groups).

6. What is generated upon processing

• Accounting entries — none. Financial movements are made by accompanying documents (sales, inventory write-offs, gratuitous transfers).
• Movements in marking registers — writing off codes from the register of marking codes ("in circulation") and recording in the register of codes removed from circulation with indication of reason and date.
• Electronic notification to the IS MPT RK operator — a package is generated with a list of codes, reason, and attributes, signed by the organization's digital signature and sent. The operator's response changes the exchange status (Sent → Accepted / Error).
• SNT/ESF — this document does not issue them. The accompanying invoice for goods (SNT) and electronic invoice (ESF) are formed as separate documents if necessary: sale, export transfer, ESF for sale. The notification of removal works only with marking codes.

7. Printed forms

• "Notification of Removal from Circulation" — printed form of the document itself with a list of codes, reason, and organization details.
• Exchange protocol / operator receipt — available from the form after receiving a response: shows the status of acceptance and, in case of error, its text.

This document does not provide a separate "primary" for the counterparty — its role is electronic.

8. Common errors

• "Reason for removal from circulation not filled in" — no value selected in the header. Specify the reason; without it, the operator will not understand the nature of the removal.
• "Marking code [code] not found in balances" — the code has not been introduced into circulation or is listed under another organization/warehouse. Check if the goods have been accounted for by the document of introduction into circulation and whether the warehouse is correctly selected.
• "Marking code already removed from circulation" — a notification has already been sent for this code. It cannot be removed again; delete the duplicate line.
• "Organization not registered in the marking system" / exchange settings missing — the participant profile or digital signature certificate is not filled in. Set up the exchange in the organization's card.
• "Sending error: invalid certificate / digital signature expired" — update the signature certificate and resend.
• "Document date earlier than the date of code introduction into circulation" — correct the notification date to the actual removal date.

9. FAQ

Does this document create accounting entries? No. It writes off marking codes and sends a notification to the operator. Income, VAT, and cost of goods sold are reflected in sales or write-off documents.

Is it necessary to issue an ESF from this document? No. ESF is formed as a separate document for sales. The notification of removal works only with marking codes.

What VAT rate applies when selling marked goods in 2026? 16%. In the example, at a price of 360,000 ₸ including VAT, the tax amount is 49,655.17 ₸ (360,000 × 16 / 116).

What to do if the goods are damaged? Select the reason "Loss or damage (spoilage)", specify the primary document (act), and carry out the write-off with the inventory write-off document.

Can an already sent notification be canceled? After acceptance by the operator, the removal from circulation is recorded. An erroneous removal is corrected by a reverse operation (returning the code to circulation), if allowed by the product group; clarify the operator's regulations.

Where do the codes in the table part come from? From the document basis (sale, write-off) or by scanning with a 2D scanner. There is no need to manually enter the code.

Why is the code "not found in balances"? It has not been introduced into circulation, has already been removed earlier, or is listed under another warehouse/organization. Check the chain: introduction into circulation → current balance → selected warehouse.

Is it mandatory to fill in the counterparty? Only for reasons with a second party: export, gratuitous transfer, shipment by samples. Not needed for retail and damage.

How to know if the notification has been accepted? By the exchange status field: after sending, the status changes to "Accepted". If "Error" — open the exchange protocol and resolve the issue.

10. Related documents

• On what basis is it introduced: sale of goods and services, cash register receipt (retail sale), inventory write-off (spoilage, internal needs), transfer/sale for export, gratuitous transfer.
• What is related to marking: "Introduction into circulation ISMP" (reverse operation — registration of codes), "Order of marking codes", SNT (accompanying invoice for goods), ESF (electronic invoice) — they ensure the movement and tax registration of the same goods.

How to find out your release: "Help" → "About the program" — there you will find the platform version and configuration release.

This instruction was prepared for "1C: Accounting for Kazakhstan", version 3.0, release 3.0.74.2.