Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
You have imported a batch of shoes and want to sell them. You process the first sale — but the system does not allow it: "The marking code has not been put into circulation." Or the marketplace rejects the shipment with the same verdict. The reason is that the marking codes (MC) you received for your goods are still listed as "issued" — meaning printed, but legally the goods are not "in circulation" yet. This document is what legalizes them. Until you send it and receive a receipt from the marking system — the goods cannot be sold, shipped, or processed through the cash register. Let's break down how to fill out the notification without resending and without "stuck" codes.
1. Purpose
The document introduces marked goods (shoes, tobacco, medicines, fur coats, etc.) into legal circulation. It collects marking codes, ties them to your nomenclature, and generates an electronic notification in the marking and traceability information system (IS CEDM / marking module integrated with IS ESF). After successful submission, the codes transition to the status of "in circulation" and become available for sale and shipment.
2. Where to find
Section "Sales" (or "Purchases") → block "Marking" / "IS CEDM" → "Notifications of introduction into circulation". In some builds, the list is available through "All functions" → "Documents".
The quickest way to open the list is via the navigation link. Copy it and paste it into 1C through the menu "Service" → "Go to navigation link" (or Ctrl+F11 in the client):
e1cib/list/Document.NotificationOfIntroductionIntoCirculationISCEDM
A new document is created by clicking the "Create" button in the list form or based on the receipt/production document (see section 10).
2a. How to find out your release
Menu "Help" → "About the program". In the opened window, the top line shows the platform version (for example, 8.3.24.xxxx), below it — "Accounting for Kazakhstan, version 3.0 (3.0.74.2)". This number (3.0.74.2) determines the composition of fields and the logic of exchange with IS CEDM. If your release is older — some marking settings may differ, check against this number.
3. How to fill out
We go through the header from top to bottom. Mandatory fields are marked (mandatory).
| Field | Purpose and what happens in case of error |
|---|---|
| Organization (mandatory) | From whose name the notification is sent. The IIN/BIN and the digital signature certificate are pulled in. If you make a mistake — the notification will go to the system from someone else's BIN, and the codes will not be assigned to your organization. |
| Date (mandatory) | Date of introduction into circulation. Do not set it earlier than the date of production/import — the system will reject it: the goods cannot "enter circulation" before they are produced. |
| Reason for introduction into circulation / Type of operation (mandatory) | Key field. It determines what other attributes the document will request (customs declaration for import, production date, etc.). Incorrect reason = system rejection or incorrect traceability. Types are in section 5. |
| Production / import date | For domestic goods — release date, for imports — import date. It goes to the system as an attribute of the batch. |
| Document basis | Receipt of goods, production report, or SNF, from where the goods and their quantity come. It is filled automatically when entered "based on". |
Table part "Goods / Marking codes":
| Column | What to enter |
|---|---|
| Nomenclature (mandatory) | Your product card. It must be linked to a GTIN (in the nomenclature card, "Marking" tab). No GTIN — the system will not understand what you are entering. |
| GTIN | Product code (14 digits). Check that it is registered under your BIN in the national catalog. Someone else's GTIN = rejection. |
| Marking codes (MC) | List of codes that you are introducing into circulation. They are filled by uploading from the operator's file, scanning with a 2D scanner, or selecting from issued codes. The number of rows = the number of units being introduced. |
| Quantity | Number of units. Must match the number of MC. Discrepancy — a typical reason for rejection. |
Attribute "Responsible" — who filled it out; affects only the analytics of the journal. Status of the electronic document is filled automatically after exchange (see section 8).
Before proceeding, ensure that the exchange with IS ESF/CEDM is set up ("Administration" → "Exchange of electronic documents" → "Electronic invoices / Marking") and a valid digital signature certificate is connected. Without this, the document will be processed locally, but the notification will not be sent to the system.
4. An example with numbers
Condition. LLP "Aqay-Kiim" (VAT payer, rate 16%) imported from a third country and customs cleared 100 pairs of shoes at 5,000 ₸ each. The goods are subject to marking. The company ordered and received 100 marking codes and is introducing them into circulation with the reason "Import".
Step 1. Receipt of goods is documented separately as "Receipt of goods (import)", not this notification. It is there that the accounting entries arise:
| Dr | Cr | Amount, ₸ | Content |
|---|---|---|---|
| 1330 "Goods" | 3310 "Payables to suppliers" | 500,000 | Received shoes, 100 × 5,000 |
| 1420 "VAT to be refunded" | 3130 "VAT payable" | 80,000 | VAT on import, 500,000 × 16% (credit method) |
Step 2. Notification of introduction into circulation. In the document: organization "Aqay-Kiim", reason — "Import", basis — that very receipt. In the table part, 100 MC tied to the GTIN of the shoes are loaded, quantity — 100.
What the document does upon processing. It does not generate accounting entries — the goods are already on account 1330. The notification performs two things:
- Makes movements in the marking registers — 100 codes are transferred from the status "issued" to the status "in circulation" and are tied to the nomenclature.
- Forms an electronic notification and sends it to IS CEDM. After the receipt "Accepted", the codes are legalized.
Result. The cost of one pair — 5,000 ₸, VAT to be refunded — 80,000 ₸. Now, when selling 20 pairs at 9,000 ₸, the sale (already another document) will yield:
| Dr | Cr | Amount, ₸ | Content |
|---|---|---|---|
| 1210 | 6010 | 180,000 | Revenue excluding VAT, 20 × 9,000 |
| 1210 | 3130 | 28,800 | VAT 16% on sale |
| 7010 | 1330 | 100,000 | Cost written off, 20 × 5,000 |
And this sale will go through only because the boxes have already been introduced into circulation by the notification. If it hadn't been done — the sale would have been rejected due to the marking code.
5. Types of operation (reasons for introduction into circulation)
The set of reasons is defined by national marking rules; in the document, you select one from the list:
- Production in the RK — the goods were produced on the territory of Kazakhstan.
- Import from third countries — customs-cleared import, usually with the indication of the customs declaration.
- Import from EAEU states — import according to accompanying documents from the EAEU.
- Marking of residues — legalization of previously unmarked goods remaining in stock by the date of mandatory marking introduction.
- Receipt from a contract manufacturer / from abroad by the owner — when the goods are produced at your order.
- Return to circulation / re-marking — re-introduction of previously removed or re-marked units.
The reason affects the set of mandatory attributes (for imports — declaration data, for production — release date).
6. What is formed upon processing
- Accounting entries — are not formed. This is an electronic exchange document, not a business operation on accounts. The cost and VAT are reflected in the receipt/production documents.
- Movements in marking registers — register of information about marking codes: the status of MC changes to "in circulation", the binding "MC ↔ nomenclature ↔ GTIN ↔ organization" is fixed.
- Electronic document — in the exchange journal ("IS ESF" → "Electronic documents") an outgoing notification appears with statuses: "Prepared" → "Sent" → "Accepted" / "Rejected".
- Basis for subsequent documents — the introduced codes become available for selection in sales, transfers, and SNF.
7. Printed forms
By clicking the "Print" button, the following are available:
- Notification of introduction into circulation — printed form of the document itself with the organization's details, reason, and results.
- Register of marking codes — list of MC/GTIN and quantities by rows (convenient for reconciliation with the warehouse).
- Protocol / receipt of exchange — from the electronic document card: system response with the date of receipt and result.
8. Common errors
"Organization not filled in" / "Reason for introduction into circulation not specified". Unfilled mandatory headers. Fill them in and process again.
"Marking code not found in the system" / "GTIN not registered". The goods are not entered in the national catalog under your BIN, or the GTIN is not specified in the nomenclature card. Check the nomenclature card (marking tab) and GTIN registration with the operator.
"Number of codes does not match the specified quantity". In the line, the quantity is "100", but 98 MC are uploaded, for example. Bring the number of MC and quantity to one value.
"Marking code already introduced into circulation". You are resending already legalized codes (a common situation after a "stuck" exchange). Do not create a new document — open the old one, check the status in the exchange journal; if the system has already accepted it, a duplicate is not needed.
"Signing error: certificate not found / expired". This is a digital signature issue, not a document issue. Check the certificate in the electronic document exchange settings and its validity period.
"Date of introduction into circulation earlier than the date of production (import)". Correct the header date — it cannot precede the release/import of the goods.
9. FAQ
Does the document generate accounting entries? No. This is an electronic exchange document with the marking system. The cost of goods (account 1330) and VAT are reflected in the receipt or production. The notification only changes the status of the codes and sends data to IS CEDM.
Can the goods be sold while the notification is not accepted? No. As long as the codes are not in the status of "in circulation", sales, shipments, and cash register transactions will be blocked. Wait for the receipt "Accepted".
Where to get marking codes for the table part? Three ways: upload a file from the operator, scan 2D codes with a scanner, select from issued codes already assigned to your organization.
What VAT rate to apply to this product? The VAT rate applies to the receipt/sale operation and is 16% in 2026. The notification itself does not store the rate and does not charge VAT.
What to do if the system returned "Rejected"? Open the electronic document, read the error message from the operator (most often — GTIN, quantity, or certificate), correct the reason, and resend from the same document using the exchange button.
Is a separate notification needed for each nomenclature? No. In one document, you can enter several rows of nomenclature with their GTIN and codes if the reason for introduction is the same.
How does "introduction into circulation" differ from "marking of residues"? "Marking of residues" is a specific type of introduction into circulation for goods that were in stock before the start of mandatory marking. Regular introduction is for new production or imports. It is selected in the "Reason" field.
How to check that the codes are actually in circulation? Check the status of the electronic document in the exchange journal ("Accepted") and the status of MC in the register of information about marking codes ("in circulation"). Additionally — in the personal account of the marking operator.
What to enter based on this notification? The introduced codes are then used for sales, transfers, write-offs, and SNF — the goods are already legal for movement.
Can the introduction into circulation be canceled? Cancellation is done as a separate operation of removal from circulation, not by reversing the notification. Local reversal will remove movements in 1C, but in the operator's system, the codes will remain "in circulation" until you send a correct removal.
10. Related documents
Based on what it is introduced:
- Receipt of goods / Receipt (import) — source of goods and quantity for imports.
- Production report for the shift / product release — source for production. ```