Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
The master requested cement and reinforcement "on site," the warehouse manager released them, but in accounting, the materials are still recorded in stock and inflate the balance on account 1310. The production manager asks how much the order cost — and you cannot answer because the costs have not yet been collected. This is where the Request-Invoice is needed: this document allows you to write off materials from the warehouse to expenses (for production, administrative needs, repairs) and simultaneously fix their cost on the appropriate expense account.
1. Purpose
The Request-Invoice writes off inventory (raw materials, materials, inventory, household goods) from the warehouse to expense accounts. This is an internal document for the movement of inventory: it does not sell materials externally and does not generate income. The second scenario is the transfer of the client's raw materials for processing.
2. Where to find
Section "Inventory" (or "Production") → group "Warehouse Operations" → "Request-Invoice" → button "Create".
Open the list directly in 1C: "Service" → "Go to navigation link" and paste:
e1cib/list/Document.RequestInvoice
2a. How to know your release
"Help" → "About the program" (or the "i" icon in the upper right corner). In the opened window, you can see the platform version (8.3.x) and configuration release — the line "Accounting for Kazakhstan, version 3.0 (3.0.74.2)". The instructions below are written for 3.0.74.2; in neighboring releases, the location of the fields is the same.
3. How to fill
Header
| Field | Why and what happens in case of error |
|---|---|
| Organization (mandatory) | Whose materials are being written off. Automatically filled in for a single organization; if there are multiple, choose the wrong one, and the write-off will go against someone else's balance. |
| Date (mandatory) | The balance and cost are taken as of this date. If you set a date earlier than the material's receipt — the program will not find the batch and will not write it off. |
| Warehouse (mandatory) | From which warehouse the inventory is being written off. If the warehouse is empty for this nomenclature — you will receive "insufficient". |
| Cost center | Where we attribute the expenses (shop, section, department). Affects cost analytics and calculation. |
Checkbox "Cost accounts on the 'Materials' tab"
Key setting. If the checkbox is unchecked — the account and cost analytics are set once on a separate tab "Cost Account" and apply to all lines. If the checkbox is checked — the cost account is specified in each line separately (convenient when one material goes to production, and another — for administrative needs).
Materials tab (mandatory at least one line)
| Field | Why and what happens in case of error |
|---|---|
| Nomenclature (mandatory) | What is being written off. Pulls the accounting account from the card/settings. |
| Quantity (mandatory) | How much is being written off. More than the balance — the document will not be processed (when controlling negative balances). |
| Accounting account | From which account we are writing off: 1310 "Raw materials and materials", 1330 "Goods", 1350, etc. Automatically filled in, but check — its correctness affects the balance. |
| Cost account | Where we attribute the cost: 8110 "Main production", 7210 "Administrative expenses", 7110 "Selling expenses", 7010, etc. Visible in the line only if the checkbox "Cost accounts on the 'Materials' tab" is checked. |
| Expense article | Analytics by types of expenses (material costs). Without it, costs will "merge" into one pot. |
| Nomenclature group | Under which type of products/services we collect costs. Needed for cost calculation. |
Cost account tab
Appears when the checkbox in the lines is unchecked. Here you set the Cost Account, Cost Center, Expense Article, Nomenclature Group once — they will apply to all materials at once.
Client materials tab
For the processing scheme: this is where materials received from the client (off-balance accounting) that you transfer for processing are recorded. A regular warehouse and the "Materials" tab are not used for this.
4. Detailed example with entries
LLP "Stroysservice" writes off materials to main production under an order (nomenclature group "Ventilation Installation"). Cost accounting is by average. Balances and average cost as of the date:
- Cement M400 — 500 kg × 45 ₸ = 22,500 ₸
- Galvanized profile — 120 m × 380 ₸ = 45,600 ₸
- Fasteners (self-tapping screws) — 3,000 pcs × 12 ₸ = 36,000 ₸
Total to be written off: 104,100 ₸.
We fill in: Organization — LLP "Stroysservice"; Warehouse — "Main"; Cost center — "Production"; on the "Cost Account" tab — account 8110, article "Material Costs", nomenclature group "Ventilation Installation". In the table, there are three lines with the accounting account 1310.
Entries upon processing:
| Debit | Credit | Amount, ₸ | Description |
|---|---|---|---|
| 8110 | 1310 | 22,500 | Cement M400 written off to production |
| 8110 | 1310 | 45,600 | Galvanized profile written off |
| 8110 | 1310 | 36,000 | Fasteners written off |
| 104,100 | Total cost of written off materials |
Note: VAT is not charged here. The input VAT of 16% has already been accounted for upon receipt of the materials; writing off to own production is a non-taxable turnover, and no ESF is issued. If you were writing off materials for purposes not related to taxable turnover (for example, for non-production purposes), you would need to separately adjust the VAT credit — but this is not done with this document.
After processing, the cost of 104,100 ₸ sits on account 8110 and will go further to cost upon product release/month-end closing.
5. Types of operations
The Request-Invoice solves two tasks:
- Writing off materials to expenses — the main mode (tab "Materials" → accounts 8110/7210/7110, etc.). The write-off can be a general account (tab "Cost Account") or line-by-line (checkbox in the lines).
- Transfer of client materials for processing — tab "Client Materials," off-balance accounting of the client's raw materials.
6. What is formed upon processing
- Entries in the accounting register: Debit of the cost account (8110/7210/7110/…) — Credit of the inventory account (1310/1330/1350). For client materials — movement in the off-balance account.
- Movements in accumulation registers: "Goods in warehouses" (quantity expense), "Goods batches in warehouses" (write-off of batches and cost calculation — by average or FIFO according to accounting policy), cost registers for calculation.
- No electronic documents are formed. ESF and SNF are not issued for the Request-Invoice: there is no sale and no shipment externally. SNF may be needed for physical movement between objects/warehouses — but this is done with separate movement documents, not this one.
7. Printed forms
By clicking the "Print" button, the following are available:
- Request-Invoice (M-11) — standard form for material release.
- Request-Invoice — internal form of the configuration with accounting and cost accounts.
- Invoice for inventory release to the side (M-15) — if materials go to the recipient (depending on the filling).
8. Common errors
"Insufficient inventory of 'Cement M400' at the 'Main' warehouse of the organization..." At the document date, the balance is less than the quantity being written off. Check: has the receipt been accounted for and is its date not later than the write-off date; is it the correct warehouse; is it the correct characteristic/batch. Generate the trial balance for account 1310 as of the date and verify the balance.
"The 'Warehouse' attribute value is not filled in" Fill in the warehouse in the header — without it, there is nowhere to take the balance from.
"The cost account (or expense article) is not filled in" If the checkbox "Cost accounts on the 'Materials' tab" is unchecked — fill in the "Cost Account" tab. If checked — fill in the account and article in each line.
Written off, but cost is 0 ₸ / entry without amount The batch is not valued: the receipt was processed without an amount, or the cost is calculated at month-end closing (when calculating by average for the month). Check the receipt and perform "Month Closing" — the cost calculation for the write-off will pull the amount.
"Nomenclature group is not filled in" When accounting for batches/orders, the group is mandatory for calculation — select it in the line or on the "Cost Account" tab.
9. FAQ
Is it necessary to issue an ESF for the Request-Invoice? No. This is an internal write-off, there is no sale, and no VAT turnover arises — ESF is not issued.
How does the Request-Invoice differ from "Goods Transfer"? Transfer moves inventory from warehouse to warehouse (the balance remains on inventory accounts). The Request-Invoice writes off inventory to expense accounts — materials leave the balance of inventory to expenses.
At what cost are materials written off? At the cost specified in the accounting policy: average or FIFO. With average "for the month," the exact amount is formed at month-end closing.
How to write off materials to different cost accounts with one document? Check the checkbox "Cost accounts on the 'Materials' tab" — then the cost account, article, and department are specified in each line separately.
What to do if there is not enough balance in the warehouse? First, process the receipt or inventory, check the date and warehouse. With negative balance control enabled, the document will not be processed until the balance covers the write-off.
Can this document be used to transfer raw materials for processing to the client? Yes, through the "Client Materials" tab — the client's raw materials are accounted for off-balance and transferred for processing.
Is it necessary to adjust VAT when writing off materials? When writing off to taxable production — no, the input VAT of 16% remains in credit. If materials are for non-taxable/non-production purposes, the VAT credit is adjusted separately (not with the Request-Invoice).
How to check what and for what amount was written off? Open the entries by clicking the "Debit/Credit" button or generate the trial balance for account 1310 (credit turnover) and for cost account 8110/7210 (debit turnover) for the period.
Can excess written off materials be returned to the warehouse? Yes — with a reverse operation (inventory/inventory reversal). It is easier to reverse or enter an inventory of inventory to the warehouse from the same cost account.
Does the Request-Invoice affect the cost of sales 7010? Not directly. It collects costs on 8110/7210, etc.; the cost of sold products hits 7010 later — upon release and sale.
10. Related documents
- Based on what it is entered: usually created manually; data on materials come from "Receipt of Inventory and Services" (inventory on 1310/1330).
- What follows: costs collected on 8110 are closed by documents "Product Release" / "Month Closing"; in the processing scheme — "Production Report for the Shift" and "Transfer of Materials to the Client".
- Related warehouse documents: "Goods Transfer," "Inventory of Inventory," "Write-off of Inventory."
How to know your release
"Help" → "About the program" — there you will find the version of the 1C:Enterprise platform and the configuration release. This manual is compiled and verified on release 3.0.74.2 of the configuration "Accounting for Kazakhstan" (version 3.0).
Prepared for "Accounting for Kazakhstan," version 3.0, release 3.0.74.2.