Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
The supplier sent an invoice for 116,000 ₸, you open your email — but the price in your contract is different, and the VAT in the invoice is calculated at the old rate of 12%. You cannot pay "as is": if you underpay, the goods will be held, if you overpay — you will have to chase the reconciliation act later. To record the supplier's obligation, monitor the payment deadline, and create a payment and receipt with one click, you enter the document "Supplier Invoice" in 1C. Below is how to do it without mistakes.
1. Purpose
The "Supplier Invoice" is a registration of the invoice issued to you by the supplier. The document does not create accounting entries: it plans the payment, stores the details, and serves as the basis from which you create a payment and receipt of goods/services with one click. Essentially, it is your "list of what needs to be paid".
2. Where to find
Menu path: section "Purchases" → block "Settlements with Suppliers" → journal "Invoices from Suppliers" (in some releases — "Supplier Invoices"). Button "Create".
Open the journal directly in 1C: "Service" → "Go to navigation link" and paste the line:
e1cib/list/Document.SupplierInvoice
2a. How to find out your release
"Help" → "About the program" (or the ℹ icon in the upper right corner). It indicates the platform version (for example, 8.3.24) and configuration release — those specific numbers like 3.0.74.2. If your release differs, some fields may be on different tabs, but the logic remains the same.
3. How to fill out
Fill out from top to bottom — the header details first, then the table part.
| Field | Purpose and what happens in case of error |
|---|---|
| Organization (mandatory) | The name under which you account for the invoice. If there are multiple organizations and you choose the wrong one — the invoice will "go" into someone else's accounting, and the payment will be deducted from the wrong firm's account. |
| Number, Date | The number is assigned automatically upon recording. The date is the day you register the invoice; it is based on this date that the document appears in the journal. |
| Counterparty (Supplier) (mandatory) | Who to pay. An empty field means the document will not be recorded. If you made a mistake with the counterparty — the payment and settlements will be stuck with the wrong one. |
| Contract (mandatory) | Must be of type "With Supplier". The currency, accounting accounts, and rules for offsetting advances are pulled from the contract. If the contract type is different — 1C will not allow you to select it in the invoice. |
| Pay by | Planned payment deadline. Fill this out — and you will see overdue invoices in the journal and payment reports. If left empty — deadline control will not work. |
| Supplier's bank account | Details to which the money will go. If not filled out — when creating the payment, you will have to enter the IBAN/BIC manually, which is easy to get wrong and send money "nowhere". |
| Currency | Tenge by default. For an import invoice, set the required currency — amounts and rates will be pulled from the contract. |
| Warehouse | Where the receipt is planned (for goods). It does not affect the entries but simplifies the creation of the receipt "based on" the invoice. |
| Table part "Goods" / "Services" | Invoice lines: Item, Quantity, Price, % VAT, VAT Amount, Total. For each line, check the VAT rate — in 2026 it is 16%. |
| "Price includes VAT" (flag) | Determines whether to calculate tax "on top" or "including". An incorrect flag will cause the total amount to differ from the supplier's paper invoice by the amount of VAT. |
| Responsible, Comment | Who entered the invoice and any notes (for example, "payment in two parts"). |
Tip: attach a scan of the paper invoice via "More" → "Attached Files" — the original will always be at hand.
After filling out — "Save". There is no "Post" button for this document: it is only saved.
4. An example with entries
Situation. LLP "Astana-Snab" (your organization) receives an invoice from LLP "Snabsbyt" for goods: 10 units at 10,000 ₸ = 100,000 ₸ excluding VAT, VAT 16% = 16,000 ₸, total to pay 116,000 ₸. Payment in advance, then delivery.
Step 1. Supplier invoice (116,000 ₸). There are no entries. The document recorded the obligation and provided a basis for payment.
Step 2. Payment — "Payment Order" → "Deduction from Current Account" (based on the invoice):
| Debit | Credit | Amount | Description |
|---|---|---|---|
| 1610 | 1030 | 116,000 ₸ | Advance payment transferred to the supplier from the current account |
Step 3. Receipt of goods — "Receipt of Goods and Services" (based on the invoice):
| Debit | Credit | Amount | Description |
|---|---|---|---|
| 1330 | 3310 | 100,000 ₸ | Goods received in the warehouse |
| 1420 | 3310 | 16,000 ₸ | VAT to be credited (input, 16%) |
| 3310 | 1610 | 116,000 ₸ | Offset of previously issued advance |
Result: goods on 1330, input VAT on 1420 (will reduce VAT payable), settlements with the supplier on 3310 closed by the advance. All entries generate documents entered based on the invoice — the invoice itself remains a "plan".
5. Types of operations
The document does not have a cumbersome switch for types of operations, but it covers various purchases through table parts:
- Goods — purchase of goods (accounting accounts 1330, etc.).
- Services / Works — rent, communication, contract work (expense accounts 7210, 8110, etc. upon receipt).
- Returnable packaging — if necessary, as a separate line.
- Combined invoice — goods and services in one document simultaneously.
6. What is generated upon recording
- No entries — the document is not accounting but a planning-control document. This is normal and correct.
- Electronic documents (ESF/SNT) do not create an invoice. The incoming ESF comes to you from the ESF IS upon receipt of goods/services, and SNT accompanies the movement of goods — both are linked to "Receipt of Goods and Services", not to the invoice.
- The invoice participates in payment control: reports on unpaid invoices are built from it, and the "Payment Assistant" is filled.
7. Printed forms
From the document (button "Print") available:
- "Invoice" — for internal use and reconciliation with the supplier's original;
- "Invoice-Contract" (in releases where the form is included);
- Registry / list of invoices — from the journal, for controlling unpaid ones.
Main primary documents (waybill, AVR, ESF) are printed already from "Receipt of Goods and Services".
8. Common mistakes
"The field 'Counterparty Contract' is not filled." Select a contract of type "With Supplier". If there is none — create it directly from the counterparty card.
"The contract does not match the type of settlements with the counterparty." The contract has the type "With Buyer" or "Other". Open the contract and change the type to "With Supplier".
The VAT amount does not match the supplier's invoice. The reason is almost always the old rate of 12% in the line or an incorrect flag "Price includes VAT". Set 16% and check the flag: the total should match the paper invoice exactly.
"The counterparty's bank account is not specified" — when creating the payment. Enter the IBAN/BIC of the supplier in their card or directly in the "Supplier's Bank Account" field in the invoice, then the payment will fill in automatically.
The invoice is "hanging" unpaid, although the money has been sent. The payment was not made "based on" the invoice — the connection is lost. Create the payment using the button "Create based on" → "Deduction from Current Account".
9. FAQ
Does the "Supplier Invoice" create entries? No. This is a planning-control document without accounting entries. Entries are made by the payment and receipt entered based on it.
Is a contract mandatory? Yes. Without a contract of type "With Supplier", the document will not be recorded because the currency and rules for offsetting advances are taken from the contract.
How to create a payment from the invoice? Button "Create based on" → "Payment Order" (or directly "Deduction from Current Account"). The amount and details will be pulled in.
How to receive goods based on this invoice? "Create based on" → "Receipt of Goods and Services". The lines, warehouse, and VAT will be transferred from the invoice.
What VAT rate to set in 2026? 16%. The 12% rate is outdated — if the supplier sent an invoice with 12%, clarify the correct invoice with them.
Why is VAT in my invoice calculated at 16%, while the supplier issued 12%? 1C substitutes the current rate for 2026. The discrepancy is a signal that the supplier's invoice is at the old rate; correct it at the source, otherwise the input VAT will diverge.
Can I enter an invoice in a foreign currency? Yes. Set the currency in the contract — prices, rates, and amounts will be recalculated automatically.
Does the invoice affect the ESF? No. The incoming ESF you receive from the ESF IS for "Receipt of Goods and Services", not for the invoice.
How to track unpaid invoices? In the "Invoices from Suppliers" journal, check the payment status and the "Pay by" field; for a comprehensive picture — reports on settlements with suppliers and the "Payment Assistant".
The supplier sent an act with a different amount than in the invoice — what to do? Compare the price and VAT rate with the invoice and contract. If the act is correct — correct the lines of the invoice; if the supplier made a mistake — request the correct document before payment.
Is it necessary to attach a scan of the original? Not mandatory, but convenient: "More" → "Attached Files" — and the paper invoice is always linked to the electronic one.
10. Related documents
Based on what the invoice is entered: usually entered manually based on the paper/electronic invoice from the supplier; it can also be created from "Supplier Order".
What is entered based on the invoice:
- Payment Order / Deduction from Current Account — payment (Debit 1610 or 3310 — Credit 1030);
- Receipt of Goods and Services — receipt of goods/services (Debit 1330 / 1420 — Credit 3310);
- Cash Withdrawal (RKO) — when paying from the cash register.
How to find out your release
"Help" → "About the program": line with the platform version and configuration release. Compare with what is indicated at the beginning — if there is a discrepancy, the location of individual fields may differ, but the order of operations remains the same.
The manual is prepared for 1C: Accounting for Kazakhstan, release 3.0.74.2 (version 3.0). The figures are based on RK standards for 2026: VAT 16%, MRP 4,325 ₸, MSP 85,000 ₸.