In 2026, an entry in 1C is created by posting the document provided for the relevant business transaction: the accountant checks the debit, credit, amount, date and analytics of the entry. The procedure for technically creating and correcting entries is determined by the functionality of the installed configuration and the accounting settings; Articles 833, 837–839 of the Tax Code of the Republic of Kazakhstan regulate certain transitional provisions and the preservation of terms under investment contracts and agreements, rather than work with entries in 1C (Articles 833, 837, 838, 839 of the Tax Code of the Republic of Kazakhstan).
How an Entry Is Generated in 1C 8.3
In a standard configuration, an accountant usually starts not with a manual debit and credit entry, but with a business transaction document. This may be a receipt, sale, bank or cash transaction, accrual, write-off or another document provided for by the configuration being used.
Once completed, the document is posted. If the selected document is intended to be recorded in accounting, 1C generates register movements, including accounting entries. The composition of the movements depends on the type of transaction, accounting settings, completed details and configuration version.
Practical procedure:
- Select the document corresponding to the economic substance of the transaction.
- Specify the entity and transaction date.
- Complete the counterparty, agreement, item, cash flow item and other available details.
- Check the accounts and analytics if they are available for editing.
- Post the document.
- Open the generated movements and compare them with the source documents.
Posting a document does not replace an accounting review. A transaction that has been successfully posted from a technical perspective may be recorded incorrectly if the user selected an unsuitable document type or made an error in the date, account or analytics.
Command names and the location of interface elements may vary between configurations and releases. In 2026, the current release lines are “Accounting for Kazakhstan” 3.0.74.x and “Payroll and HR Management for Kazakhstan” 3.1.37.x. The path to the document should be determined directly in the information database being used, taking the installed release into account.
Entries in 1C 8.3 Accounting: How to Check Them
It is convenient to start the review from the document itself. Open its movements and determine which business event each entry reflects. Assessing an entry solely by the pair of accounts is insufficient: the amount, currency, quantity and applicable analytical dimensions are also significant.
Before closing the period, it is useful to check:
- whether the date corresponds to the period to which the transaction relates;
- whether the amount matches the source document;
- whether the entity and division have been selected correctly;
- whether the counterparty and agreement have been completed;
- whether there are any duplicate documents;
- whether settlements and payment have been recorded correctly;
- whether any mandatory analytics remain incomplete;
- whether the transaction complies with the adopted accounting policy.
If an entry looks unexpected, first review the source document, the selected transaction type and the posting settings. The discrepancy may be caused by a detail specified before the document was posted, such as the transaction type, account or accounting object card.
To identify discrepancies, document movements can be compared with turnover and balances in the standard accounting reports available in the specific configuration. It is convenient to proceed from the total amount to the documents and then to individual entries and analytics.
Manual Entries and Error Correction
A manual transaction should be used when the required event cannot be recorded correctly using the designated document. In other cases, a manual entry may make the link between the source document, calculations and reports less transparent and may also make it more difficult to analyze the entry after documents are reposted or the database is updated.
When an error is identified, first determine its cause:
- incorrect details should be corrected in the document in which they were specified;
- an unsuitable transaction type should be replaced by recording the transaction through the appropriate document;
- incorrect analytics should be corrected where they were originally specified;
- a transaction in a closed period should be corrected taking into account the financial and tax reporting already prepared.
Before making a correction, retain the link to the supporting documents and assess the impact of the change on related transactions. Do not change the debit or credit merely to obtain the required balance: such a correction may conceal the discrepancy while distorting the economic substance of the transaction.
If the program’s behavior is related to the release, user permissions, data exchange or technical settings, the accountant should record the document, date, sequence of actions and message text. When analyzing the error, it is also useful to specify the configuration name and the full number of the installed release: this makes it possible to compare the result with the functionality of the specific version.
Entries in 1C in the Republic of Kazakhstan for Charitable Activities
For a charitable transaction, first determine its economic substance: whether money, goods, materials, work or services are being transferred; who the recipient is; and which documents formalize the terms and transfer. Then select the appropriate 1C document and the method for recording the transaction.
Before posting the transaction, the accountant should prepare and check:
- a resolution or another internal document on providing assistance;
- an agreement or another document disclosing the terms of the transfer;
- a bank, cash or transfer document;
- information about the recipient;
- the value and composition of the property being transferred;
- the grounds for the selected accounting and tax treatment.
There is no universal pair of accounts for every charitable transaction: the entry is determined by the subject of the transfer, the status of the parties, the source documents and the accounting policy. A gratuitous transfer is recorded in the 1C database based on the substance of the transaction and the documents prepared, rather than solely on the document name or payment purpose.
After posting, check the write-off of money or property, settlements with the recipient, the transaction amount and the applicable analytical attributes. The tax treatment is determined under the provisions of the Tax Code of the Republic of Kazakhstan applicable to the specific type of asset being transferred, the status of the participants and the circumstances of the transaction on the date it is performed.
Frequently Asked Questions
Where can I view a document’s entries in 1C 8.3? — Open the posted document and select the command for viewing its movements. The command name and location depend on the configuration and installed release.
Can an entry be changed manually? — This option depends on the configuration and user permissions. The source document should be corrected first: this preserves the link between the transaction and the source data, calculations and reports.
Why has the document been posted, but the required entry is missing? — Check the transaction type, date, completed details, accounts, posting settings and the movements provided for by this document. For technical analysis, save a sample document and the text of the program message, if one appeared.
Which entries should be used for charitable activities in Kazakhstan? — There is no single entry for all cases. The accounting procedure depends on whether money, property, work or services are transferred, as well as on the content of the documents, the status of the parties and the accounting policy.
Should entries be rechecked after updating 1C? — Material and non-standard transactions should be checked using a test example if the update affects the documents used, calculation algorithms or accounting settings.