Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
The counterparty sent you a work completion act for 500,000 ₸, and in your manual operation, the amount was fluctuating earlier. You made a correction through the document Operation (accounting and tax accounting) — and now you want the scan of the act to be next to the entries. So that in six months during a desk audit or when questioned by an auditor, you don't have to rummage through your email and the "Scans" folder, but can open the operation and see the primary document directly in the database. This is exactly what the directory OperationAccountingAttachedFiles does: it stores the files you attached to the accounting operation.
1. Purpose
A service directory that physically holds files (scans, PDF, Excel, letters) attached to the documents Operation (accounting and tax accounting). One element of the directory = one attached file with its versions, author, digital signature, and encryption status. By itself, it does not perform any calculations or make entries — it is the "pocket of primary documents" for the operation.
2. Where to find
You almost never open this directory directly — you work with it through the document:
Operations → Operations (accounting and tax) → open the required operation → on the top panel of the form, the icon paperclip ("Attached files").
You can open the list of files directly (for searching "where it is", mass cleaning, or analyzing volumes) via the navigation link:
e1cib/list/Directory.OperationAccountingAttachedFiles
Insert it into Main Menu → Service → Go to navigation link (or File → "Go to link" depending on the platform).
If there is no paperclip on the operation form — then in Administration → General settings → Attached files the file handling mechanism is disabled. Enable the checkbox, and the paperclip will appear.
2a. How to know your release
Main Menu → Help → About the program. In the window, you will see two lines: platform version (for example, 8.3.24) and configuration version — "Accounting for Kazakhstan", version 3.0, release 3.0.74.2. The configuration release is important: the set of form fields for files and volume settings change between releases.
3. How to fill
There is no separate "header with details" like in the document. You simply add a file, and the 1C card fills it out for you. Let's break down what you actually set and how it affects things.
- Opened the operation → clicked the paperclip → "Add". The program will offer: from a file on disk, from a scanner, or create from a template.
- Name (mandatory) — the name of the file without the extension. By default, the name of the original file is used. Name it meaningfully: "Act No. 14 dated 31.08.2026 LLP Astana-Stroy". If you leave
image0001, you won't find the necessary scan among twenty later. - Extension — is automatically filled (pdf, jpg, xlsx). Do not change it manually: if you change the extension, the file will stop opening with the required program.
- Author — is filled in with the current user. It shows who attached the document; this is relied upon when analyzing disputed operations.
- Creation date / Modification date — taken from the file properties and the moment of addition. They serve for filtering "what was attached last week".
- Store versions — checkbox. If enabled, each time a modified file is saved, the previous version remains; you can roll back. If disabled, the new version overwrites the old one irreversibly. It is better to keep it enabled for primary documents.
- Signed with digital signature / Encrypted — not input fields, but status indicators resulting from the "Sign" and "Encrypt" commands. A signed file cannot be changed without breaking the signature — this is protection against substitution of primary documents.
- Comment — free text: "original received by mail on 02.09.2026, paper copy filed in folder No. 3".
After selecting the file, click Open — the file will be uploaded to the database (or to the volume on disk) and will appear in the paperclip list. That's it, it is attached to the operation.
4. Analyzed example with numbers and entries
Situation. LLP "Dala" provided services to LLP "Astana-Stroy" for 500,000 ₸ without VAT. The VAT rate for 2026 is 16%, which is 80,000 ₸. The cost of the services provided is 300,000 ₸. The standard document "Sales" cannot reflect the operation (non-standard case), so the accountant manually makes Operation (BU and NU) and attaches a scan of the signed act to it.
Entries in the document "Operation" (not in the file directory):
| Debit | Credit | Amount, ₸ | Description |
|---|---|---|---|
| 1210 | 6010 | 500,000 | Income from services rendered recognized |
| 1210 | 3130 | 80,000 | VAT 16% accrued |
| 7010 | 1330 | Cost of services written off |
Total receivable from the buyer: 580,000 ₸.
Now working with the file directory:
- In the open operation, click the paperclip → Add → from file → select
Act_14.pdf. - In the name, write "Act No. 14 dated 31.08.2026, LLP Astana-Stroy".
- The file is saved — an element is created in the directory OperationAccountingAttachedFiles, referencing this operation.
- Click Sign with digital signature — now the file is protected from changes, and it has the status "Signed".
What is important to understand: the amounts 500,000 / 80,000 / 300,000 ₸ live in the entries of the operation. The file directory does not store them and does not affect them. It only stores the PDF act itself, its version, author, and signature. If tomorrow you correct the amount in the entries, the scan of the act will remain the same — their connection is only "the file belongs to this operation".
5. Types of operations (available commands)
The directory is not a document, it has no "types of operations" with entries. But the following commands are available via the paperclip buttons:
- Add from file — upload a ready file from disk.
- Add from scanner — scan the paper original directly into the database (a TWAIN scanner and configured scanning are required).
- View / Open — open the file with the associated program.
- Edit → Finish editing — "occupy" the file, make corrections, return it as a new version.
- Versions — list of revisions, rollback to the previous one, comparison.
- Sign with digital signature / Check signature — sign and verify the electronic signature.
- Encrypt / Decrypt — for confidential documents.
- Save as — export the file back to disk.
- Mark for deletion.
6. What is formed when adding a file
The directory does not perform any entries. When you attach a file, the following occurs:
- A directory element OperationAccountingAttachedFiles is created, linked to a specific operation (the attribute "File owner").
- Binary file data is recorded either in the information database or in the volume on disk — depending on how it is configured in Administration → Attached files → File storage volumes.
- A record is written in the version storage register (if version storage is enabled).
- When signing — digital signature data is saved; when encrypting — the file is stored in encrypted form.
What does not happen: no accounting entries, no movements in tax registers, no electronic invoices (ESF) or sales invoices (SNT). An attached file is an attachment, not a primary accounting document. An ESF is issued from sales/purchase documents through "IS ESF", not from here; SNT is issued for goods transportation operations — also separately. The scan of the act in the paperclip has no relation to them.
7. Printed forms
The directory does not have its own printed forms — there is no need to print a "file card". Practically, you work like this:
- Open/View the file and print it using the viewer program (PDF reader, Excel).
- Save as — export to disk for printing or forwarding.
- Printed forms (act, invoice, accounting certificate) relate to the document Operation, not to the attached files.
8. Common errors
"File size exceeds the maximum allowable size (… MB)." The limit from Administration → Attached files → Maximum file size has been triggered. Compress the scan (reduce DPI to 200–300, save as PDF) or increase the limit in the settings if policy allows.
"File is being edited by user …". Someone (possibly you from another session) clicked "Edit" and did not finish. Ask them to click "Finish editing". If the user has left and the file is still occupied — the administrator can unlock it with the command "Release file" in the file list.
"File storage settings are not set" / file is not saved. A storage volume has not been created, and storage in the database is disabled. Go to Administration → Attached files, select "Store in the information database" or create a volume and specify the path to the folder on the server accessible to 1C.
"File has been modified outside the program. Continue?" You edited an exported copy outside the "Edit/Finish" mechanism. This loses versioning. Always edit through the "Edit" button, not the open file on disk.
After signing with a digital signature, the file cannot be opened for editing. This is normal: a signed file is protected. To change it — remove the signature (the file will become unsigned) or upload a new version and sign it again.
9. FAQ
Where are the attached files physically located? Either inside the information database or in a volume — a folder on the server disk. Configured in Administration → Attached files → File storage volumes. Storing in the database is easier to transfer but inflates its size.
Are files transferred when exporting the database to .dt? Files that are stored in the information database — yes, they go along with the .dt. Files from the volume on disk do not get included in the .dt — the volume needs to be copied separately. This is a common reason for "missing" scans after transfer.
Can multiple files be attached to one operation? Yes, as many as you want: a scan of the act, a PDF invoice, a coordination letter. All of them will be elements of this directory with one owner — your operation.
How to scan a document directly into 1C? Paperclip → Add → from scanner. A connected TWAIN scanner and filled scanning settings (resolution, color, format) are required. Convenient to save directly as PDF.
Do attached files affect entries, VAT, or taxes? No. They are attachments. The entries (for example, Debit 1210 Credit 6010 and VAT 16% on Credit 3130) are formed by the document "Operation" itself. The file is just supporting primary documentation next to it.
How to sign a file with a digital signature? Select the file → Sign with digital signature → choose the certificate. The signature fixes the content; the file cannot be changed without removing the signature. To verify — use the command "Check signature".
How to revert to a previous version of the file? If the checkbox "Store versions" is enabled: open the file → Versions → select the desired revision → "Make active". Without the checkbox, old versions are not saved.
Why is the directory not in the menu sections?
It is a service directory and is intentionally hidden from direct selection — you need to work with it through the operation (paperclip). You can only open the list directly via the navigation link e1cib/list/Directory.OperationAccountingAttachedFiles.
How to delete an unnecessary file? In the paperclip list, select the file → mark for deletion, then Administration → Delete marked objects. If the file was in the volume, the physical file will be deleted when the deletion processing is executed.
10. Related documents
- Input "based on" — not applicable. The directory element is created only by attaching a file to the owner, not by the "Create based on" command.
- File owner — document "Operation (accounting and tax accounting)" (Operations → Operations (accounting and tax)). Each file is linked to it.
- Analogues in other objects. Each object where attached files are enabled has its own such directory: for receipts, sales, invoices (ESF) — separate file storages. Our directory serves only the document "Operation".
- Related mechanisms: