Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
The supplier delivered a batch of goods, the driver handed over the invoice and left. You open 1C to record the receipt, but the amount on the invoice does not match the one on the bill: somewhere a different price was set, somewhere VAT was calculated from a rounded amount. Additionally, the supplier sent an electronic invoice (ESF), and it needs to be linked to this receipt; otherwise, the VAT will not be credited. The document "Receipt of Goods and Services" (in the configuration - "Receipt of Goods and Services") is where the analysis of this situation begins. Below is how to fill it out so that the goods are recorded in the warehouse, the debt to the supplier is reflected correctly, and the VAT is credited.
1. Purpose
The document records the inventory received from the supplier (goods, materials, equipment) and accounts for the services received. It generates a liability to the supplier, records the input VAT for reimbursement, and serves as the basis for registering the incoming electronic invoice (ESF).
2. Where to find
- Section "Purchases" → block "Purchases" → "Receipt (acts, invoices)" → button "Receipt" → select the type of operation (Goods, Services, etc.).
- Also available from the "Warehouse" section → "Receipt of Goods and Services".
- Direct navigation link in 1C:
e1cib/list/Document.ReceiptOfGoodsAndServices
To open the list directly: "Main Menu" (☰) → "File" → "Go to navigation link" (or Ctrl+Shift+F1), paste the link above and click "Go".
2a. How to find out your release
Open "Help" → "About the program" (or the "i" icon on the panel). It shows the platform version (for example, 8.3.24) and the configuration release — a line like "Accounting for Kazakhstan, version 3.0 (3.0.74.2)". If your release differs, some fields and printed forms may look different.
3. How to fill out
Document header:
| Field | Purpose and what happens in case of an error |
|---|---|
| Type of operation (mandatory) | Determines the set of tabs and accounting accounts. If you make a mistake, the program will suggest incorrect accounts (for example, for services, the "Goods" tab will not be available). |
| Organization (mandatory) | Your company, to which the receipt is recorded. If there are multiple organizations, an incorrect choice will lead to postings not being recorded in the correct accounting. |
| Counterparty (mandatory) | The supplier. Without it, the liability will not be formed and the ESF will not be pulled in. |
| Contract (mandatory) | The type of contract must be "With the supplier". It governs mutual settlements and currency. A contract with a different type will result in an error during posting. |
| Warehouse | Where the inventory is received. Affects batch accounting and balances. Not filled in for services. |
| Number and date of incoming | The number and date of the supplier's invoice. Important for reconciliation and for the accounting journal. |
| Invoice | If you are entering the receipt based on the invoice, the details will be pulled in automatically. |
Table part (tab "Goods" / "Services"):
- Nomenclature (mandatory) — what exactly is being received. The accounting accounts and VAT rate are pulled from the card.
- Quantity, Price, Amount — take the price and amount strictly from the supplier's invoice. If the amount does not match, the problem is most often in the method of calculating VAT (inclusive/exclusive) — see the field below.
- % VAT — at the current rate of the RK 16 %. The "No VAT" rate is set only for exempt transactions and non-VAT payers.
- VAT Amount — calculated automatically. Check the flag "VAT inclusive" / "VAT exclusive" in the header: it determines whether the tax is added to the amount or separated from it.
- Accounting account (mandatory) — for goods usually 1330, for materials 1310, for services — expense account (7210, 8410, etc.). An empty account will prevent the document from being posted.
- VAT account — 1420 "VAT for reimbursement".
- Invoice (ESF) — here you register the incoming electronic invoice: number, date, so that the VAT is credited.
4. An example with postings
Condition. LLP "Astana-Snab" received from supplier LLP "Opt-Plus" a batch: 1,000 units of goods at 1,000 ₸ excluding VAT. VAT at a rate of 16 %. Payment later.
Calculation:
- Cost of goods excluding VAT: 1,000 × 1,000 = 1,000,000 ₸
- VAT 16 %: 1,000,000 × 0.16 = 160,000 ₸
- Total payable to the supplier: 1,160,000 ₸
Postings upon posting:
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 1330 | 3310 | 1,000,000 | Goods received in the warehouse |
| 1420 | 3310 | 160,000 | Input VAT accepted for reimbursement |
Total credit 3310 "Short-term liabilities to suppliers" — 1,160,000 ₸: exactly the debt to "Opt-Plus". After registering the incoming ESF, these 160,000 ₸ will be included in the VAT declaration for credit.
If you were purchasing a service (for example, rent for 1,160,000 ₸ including VAT), the postings would be: Dr 7210 Cr 3310 — 1,000,000 ₸, Dr 1420 Cr 3310 — 160,000 ₸.
5. Types of operations
| Type of operation | What it registers |
|---|---|
| Goods | Receipt of goods to account 1330 for resale. |
| Services | Works and services to expense accounts (7210, 8410, etc.). |
| Goods, services, commission | Mixed document: goods + services (delivery, commission) in one invoice. |
| Materials | Raw materials and materials to account 1310. |
| Equipment | Receipt of fixed assets before commissioning (account 2410/capital investments). |
| Construction objects | Costs for unfinished construction projects. |
| Goods on commission | Receipt of goods from the consignor for off-balance accounting. |
6. What is formed upon posting
Postings (register "Accounting and Tax Accounting"): Dr 1330/1310/expenses — Cr 3310 for the cost excluding VAT; Dr 1420 — Cr 3310 for the VAT amount.
Movements in registers:
- Settlements with suppliers — the liability under the contract increases.
- VAT for reimbursement / Purchase Book — incoming VAT is registered by ESF.
- Goods batches in warehouses, Goods in warehouses — receipt of quantity and cost.
Electronic documents:
- ESF (incoming) — the supplier issues an invoice in the ESF system; you register its details in the receipt so that the VAT is credited. Based on the receipt, you can create a "Invoice (received)".
- SNT — accompanying invoice for goods (according to the list of goods subject to control) is reconciled with the receipt in the virtual warehouse.
7. Printed forms
Button "Print" in the document:
- Receipt order (form for accepting inventory);
- Receipt invoice;
- Acceptance act / Service provision act (for the type of operation "Services");
- Goods report (if necessary);
- Registry of documents "Receipt" (from the list form).
ESF is printed and exported separately — from the document "Invoice (received)" or from the ESF system cabinet.
8. Common errors
"The value of the 'Counterparty Contract' attribute is not filled in" — no contract selected or it has an incorrect type. Open the contract card and set the type to "With the supplier".
"The accounting account in line ... of the table part 'Goods' is not filled in" — the accounting account is not set in the nomenclature card or the substitution did not work. Manually enter the account (1330 for goods) in the "Accounting account" column.
"The document amount does not match the amount by lines" / discrepancy with the supplier's invoice — check the switch "VAT inclusive / VAT exclusive" in the header and the method of calculation: the supplier might have calculated VAT "inclusive", while you have it set to "exclusive".
"The document date is earlier than the date of the data modification prohibition" — the period is closed. Post the document with a later date or remove/move the prohibition date in the settings (section "Administration" → "Prohibition dates for modification").
"The VAT rate in the document does not match the rate in the nomenclature card" — adjust the rate to the current 16 % or to "No VAT" for exempt items.
9. FAQ
(see the FAQ block)
10. Related documents
The receipt is entered based on:
- Supplier's invoice — transfers the counterparty, contract, and table part.
- Power of attorney — for receiving goods and services.
Based on the receipt, the following are created:
- Invoice (received) — registration of incoming ESF for VAT credit;
- Outgoing payment order / Withdrawal from the settlement account — payment to the supplier;
- Return of goods to the supplier — if part of the batch is defective;
- Power of attorney;
- Customs declaration for import — when importing from outside the EAEU;
- Reflection of VAT for deduction — adjustment of credit.
How to find out your release
"Help" → "About the program" — there is a line with the platform version and configuration release ("Accounting for Kazakhstan, version 3.0"). Compare it with the one mentioned at the beginning of the manual.
The manual was prepared for release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). VAT rate — 16 % (RK, 2026).