If severance compensation for unused vacation is not calculated upon dismissal in 1C:Accounting for Kazakhstan, the most common reason is a violation of the sequence of actions: the compensation is processed without a previously created and posted "Dismissal" document. Because of this, the program does not see grounds for calculation and cannot correctly determine the amount. The solution is to first process the dismissal, and then calculate the compensation using a special button in the accrual document, without filling in the tabular section manually.
Why the compensation is not calculated
The calculation of vacation compensation in the program is tied to the fact of the employee's dismissal. As long as there is no posted "Dismissal" document in the database, the program has no data on the date of termination of the employment relationship and on the unused vacation days, so the automatic calculation does not start or returns an empty result. Typical situations in which an accountant encounters the problem:
- the compensation is entered before the dismissal has been processed;
- the tabular section of the accrual document is filled in manually, bypassing the calculation mechanism;
- the "Dismissal" document has been created but not posted;
- the wrong employee or period is selected in the accrual document compared to the dismissal.
The correct sequence of actions
To ensure that the vacation compensation upon dismissal is calculated correctly, follow the sequence:
- First create and post the "Dismissal" document for the employee.
- Then open the "Organization Accrual" document.
- Do not fill in the tabular section manually — instead, click the "Calculate vacation compensation upon dismissal" button.
- In the vacation calculation window that opens, select the required employee.
- Specify the number of calendar days of compensation.
- Click "Calculate" — the program will perform the calculation automatically.
- After that, click "Transfer to document" — the data will be automatically filled in the accrual document.
If this sequence is followed, the calculation of vacation compensation is performed correctly, and the amounts are entered into the accrual document without manual input.
How to determine the number of compensation days
The key parameter entered by the accountant is the number of calendar days of unused vacation. The program cannot always fill it in automatically, so it is important to calculate the days in advance based on personnel records:
- determine the period for which the employee is entitled to vacation, from the hiring date (or from the date up to which the vacation has already been used) to the dismissal date;
- take into account the vacation days actually granted and paid for this period;
- calculate the difference — these are the unused days subject to compensation;
- reconcile the result with the data in the employee's personal card and in previously posted vacation documents.
If the organization provides for additional vacation days (for special working conditions, under internal local acts), these must also be taken into account when determining the total number of days.
What to check if the calculation still does not work
When the sequence has been followed, but the compensation is still zero or is not filled in, check the following in turn:
- Whether the "Dismissal" document has been posted. An unposted document is not grounds for calculation.
- Whether the employee and organization match in the dismissal and accrual documents.
- The correctness of the dismissal date — the period for which the days are counted depends on it.
- The presence of accruals for calculating the average earnings. If the employee has no posted accruals in the settlement period, the program has nothing from which to calculate the average daily earnings.
- Whether the number of compensation days has been entered in the calculation window — if the field is empty, the amount will remain zero.
- The settings of accrual types — the accrual type "Vacation compensation upon dismissal" must be present in the calculation type plan.
- The relevance of the release of the 1C:Accounting for Kazakhstan configuration — with an outdated version, the calculation mechanism may work incorrectly.
Common mistakes
- Processing the compensation before creating and posting the "Dismissal" document.
- Manually filling in the tabular section of the accrual document instead of using the calculation button.
- Skipping the "Transfer to document" step — the calculation is performed, but the data does not get into the accrual.
- An error in the number of calendar days: already used vacation days are not taken into account, or, conversely, the same period is counted twice.
- Selecting the wrong employee or period in the calculation window.
What to check before closing the document
- A line with the vacation compensation and the calculated amount has appeared in the tabular section of the accrual document.
- The amount corresponds to the number of days entered and the average daily earnings.
- The accrual document has been posted, and the accruals are correctly reflected in the settlements with the employee.
- The compensation is taken into account when withholding mandatory taxes and contributions in the manner provided for by the Tax Code of the RK, and is included in the relevant tax reporting forms (FNO).
Following the correct sequence — first "Dismissal", then the calculation of compensation via the button in the accrual document — eliminates most of the reasons why vacation compensation is not calculated. If, after checking all the listed items, the calculation still does not work, you should reconcile the personnel records data and make sure the configuration release is up to date.