In 2026, a delivery note in 1C is prepared using a goods sale document: specify the company, customer, warehouse, goods, quantity and price, then post the document and generate the printable form. If the goods are included in the list requiring an accompanying waybill for goods, the AWG must be issued no later than the commencement of the sale, shipment or movement within Kazakhstan (Article 179 of the Tax Code of the Republic of Kazakhstan).
Why a delivery note is needed in 1C
A delivery note confirms the transfer of inventory from the supplier to the customer. In the accounting system, it is usually linked to a sale transaction: after the document is posted, the stock balance at the selected warehouse is reduced and the customer's receivable or settlements for payment already received are recorded.
However, the document in 1C and its printable form serve different purposes. The accounting document stores the transaction details and records the transaction in the information database, while the printable form is intended to be provided to the counterparty and to confirm the business transaction. Therefore, simply printing the delivery note is not sufficient: the accountant must save and post the source document in the database.
Before preparing the document, determine exactly what is being transferred. A goods sale transaction is appropriate for goods, whereas services are usually recorded using a different document and supported by the relevant source document. A service should not be included in a goods delivery note merely for printing convenience if this misrepresents the substance of the transaction.
A standard goods delivery note, an AWG and an invoice are different documents. The obligation to issue an AWG applies to goods included in the list determined by the authorized body; Article 179 of the Tax Code of the Republic of Kazakhstan also establishes the deadlines for issuing an AWG when goods are moved, sold, shipped, imported or exported. When making a taxable supply of goods, work or services, a VAT payer must issue an invoice, except in cases stipulated by the Code (Article 491 of the Tax Code of the Republic of Kazakhstan). The set of documents required for a transaction must therefore be determined with due regard to the type of transaction, the status of the seller and customer, and the goods involved.
How to issue a delivery note in 1C Kazakhstan
The names of sections and commands vary between configurations and releases, so the substance of the transaction should be used as a guide. Find the sales section and create a document recording the transfer of goods to the customer.
The usual workflow is as follows:
- Select the company on whose behalf the sale is made.
- Specify the customer and contract if contract-based accounting is enabled in the database.
- Check the document date and the warehouse from which the goods will be written off.
- Add the goods from the item catalog.
- Enter the quantity, unit of measurement, price and amount.
- Check the taxation parameters, settlement account and other available accounting settings.
- Post the document and open the appropriate printable form.
- Save or print a copy in accordance with the document workflow adopted by the company.
If the sale is created based on a customer order, invoice or another document, it is more convenient to use the create-based-on function. It transfers the details already entered and reduces the risk of discrepancies between the order, shipment and settlement documents. The transferred data must still be checked: the source document may contain a different date, warehouse or quantity.
Do not select a printable form solely because its name is familiar. First make sure that it corresponds to the actual transaction and the document preparation procedure adopted by the company. The list of available forms may differ between program versions.
If an AWG is required for the goods, a printable delivery note from the sale document alone is insufficient: the AWG must be issued through the prescribed electronic document workflow. For a sale, shipment or movement within Kazakhstan, it must be issued no later than the commencement of the relevant transaction (Article 179 of the Tax Code of the Republic of Kazakhstan).
What to check before posting and printing
Most errors arise not during printing but when catalogs and sale details are completed. Before posting the delivery note, check:
- the company's name and identification details;
- the customer record and selected contract;
- the transaction date;
- the warehouse and the availability of the goods there;
- the name and characteristics of the goods, if characteristics-based accounting is maintained;
- the unit of measurement and conversion factor;
- the quantity, price and total amount;
- the taxation parameters set for the transaction;
- the responsible persons and signature details, if they appear on the form.
The warehouse requires particular attention. If the goods are recorded under one analytical dimension but a different warehouse is selected in the document, 1C may report insufficient stock or record the write-off from the wrong warehouse. This situation should be corrected by checking the balances and details, rather than disabling controls without determining the cause.
After posting, it is useful to check the document entries generated. They must correspond to the substance of the transaction: the goods must be written off from the correct warehouse, settlements must be recorded for the correct customer, and the amounts must match the source data. Account and register settings must comply with the adopted accounting policy and database settings.
To correct an identified error, it is preferable to amend the source document in accordance with the prescribed procedure and generate the printable form again. Manually editing an exported file is risky: the printed version may cease to match the data saved in 1C.
If the delivery note cannot be posted or prints incorrectly
If the document cannot be posted, first read the program message in full. Common causes include missing mandatory details, insufficient goods at the selected warehouse, an incorrect unit of measurement or accounting settings.
If the printable form does not contain the details of the company, customer or responsible persons, check the relevant records and settings from which the form obtains its information. Editing the template is appropriate only when the details have been entered correctly but the selected form genuinely does not display the required information.
If the amounts differ, check the quantity, price, rounding procedure and taxation parameters. Do not adjust the total manually without determining the cause: the discrepancy may subsequently appear in settlements with the customer or in related documents.
If the required command or form is unavailable, check the configuration name and release, the user's permissions and the installed extensions. Before updating the database, create a backup and assess extension compatibility: the available commands and document behavior may change after the update.
Frequently Asked Questions
How do I issue a delivery note in 1C Kazakhstan? — Create a goods sale document in the sales section, complete the company, customer, warehouse and table section fields, then post it and generate the appropriate printable form. The exact path depends on the configuration and release.
Can I create a delivery note based on an invoice issued to a customer? — If the configuration supports creation based on another document, the data can be transferred from the invoice or order. Before posting, be sure to check the date, warehouse, quantity, price and accounting parameters.
Why does 1C not post the delivery note? — Possible causes include missing details, insufficient goods at the selected warehouse, an incorrect unit of measurement or restrictions on the user's permissions. Use the text of the program message as a guide and check the details one by one.
What should I do if the printable form does not contain the customer's details? — Check the counterparty record, contract and the details of the sale itself. If the information has been entered but is not displayed, check the selected form, program release and installed extensions.
Are a delivery note and a sale document the same thing? — Not entirely. A sale document records the transaction in the information database, while a delivery note is usually a printable form generated from its data.
Does a goods delivery note replace an AWG or an invoice? — No. An AWG is issued for goods included in the list established by the authorized body, within the time limits stipulated by Article 179 of the Tax Code of the Republic of Kazakhstan. A VAT payer issues an invoice when making a taxable supply, except where the Code provides an exemption from issuing one (Article 491 of the Tax Code of the Republic of Kazakhstan).
Sources
- Article 179 of the Tax Code of the Republic of Kazakhstan — monitoring compliance with the procedure for issuing accompanying waybills for goods.
- Article 491 of the Tax Code of the Republic of Kazakhstan — general provisions on issuing invoices.