A certificate concerning a legal entity on eGov can be obtained through a service that provides registration information about an organization. On the portal, find the service using the BIN or the phrase “legal entity information,” check the access conditions, complete the request, and obtain the electronic result generated by the system. Its official name may differ from the commonly used word “certificate,” so before submitting the document to a bank, counterparty, or auditor, it is important to check its title, details, and method of authenticity verification.
What the Query “eGov Legal Entities” Means
The query “eGov legal entities” is usually associated with electronic government services for an organization: registering a new legal entity, obtaining registration information, verifying data, or performing other actions on behalf of a company. The specific procedure depends on the selected service, legal form, and applicant status. Before submitting an application, review the current service page on the portal.
The legal form of the future organization should be determined before registration begins. Under Article 34 of the Civil Code of the Republic of Kazakhstan, legal entities are divided into commercial and non-commercial entities. A commercial organization may be established in the form of a state enterprise, business partnership, joint-stock company, or production cooperative. Non-commercial organizations may be established as institutions, public associations, joint-stock companies, consumer cooperatives, foundations, religious associations, and in other forms prescribed by law.
The constituent documents, registration details, and subsequent accounting arrangements depend on the organization’s form and objectives. A legal entity operates in accordance with the Civil Code, the law governing the relevant form, other laws, and its constituent documents.
Certificate Concerning a Legal Entity on eGov: How to Obtain It
By a “certificate concerning a legal entity on eGov,” a user may mean an official electronic document or information confirming the organization’s registration status. Do not automatically regard every downloaded file as a certificate: the legally significant result is the one bearing the title and containing the information specified for the selected service.
- Open eGov and find the service that provides registration information about a legal entity.
- Check who may use the service, what data are required, and whether signing in or signing with an EDS is required.
- Select the relevant organization or enter the identification details required by the form.
- Review the completed request and submit it using the method specified on the portal.
- Once it has been processed, open the result, verify the data, and save the electronic document together with the means for verifying its authenticity.
Before providing the result to another person, check the legal entity’s name, BIN and other identification details, the date of generation, the organization’s stated status, and whether the data correspond to the constituent documents. If the recipient requires a specific type of document, clarify its requirements in advance and compare them with the official title of the eGov result.
If the information in eGov differs from the accounting system, contracts, or source documents, first establish the official source of the correct data. Do not correct only the organization’s accounting record if the cause lies in its registration or constituent documents.
eGov: Registration of a Legal Entity
Before electronic registration, agree on the organization’s key details. A practical checklist includes:
- legal form;
- commercial or non-commercial nature of the activities;
- organization name;
- composition of the participants and information about the head;
- constituent documents, if required for the selected form;
- data that will be used for accounting and tax support.
The form should not be selected solely based on the convenience of submitting an application. First determine the objectives of the activities and the applicable rules, and then find the corresponding eGov service. For example, a non-commercial organization may engage in entrepreneurial activities only insofar as this is consistent with its statutory objectives.
When completing the form, compare every field with the founders’ resolution and the constituent documents. The spelling of the name and the details of the participants and head must be consistent. Before signing, save the final version of the application for the registration file.
After submission, monitor the application’s status and review the result in the form in which it was generated by the government system. If you are notified of a discrepancy, correct the document or application that caused the error and then update the internal accounting information.
EDS for a Legal Entity
An EDS is used to certify electronic applications and documents where required by the relevant service. For example, when applying electronically through eGov for a government service involving the registration of security for customs obligations, the application is accepted as an electronic document certified by the service recipient’s EDS. This follows from the rules for the provision of this government service.
Work with the IS ESF also requires signing with registration certificates issued by the NCA RK. An ESF is certified by the EDS of a legal entity, its structural subdivision, an individual entrepreneur, a person engaged in private practice, or an authorized person. When the document is certified, the system checks the validity of the registration certificate, including its validity period and the owner’s identification details. These requirements are established in the rules for issuing electronic invoices.
Before submitting an application, check whose signature is required on the page for the specific service, whether the EDS is valid, and whether the signatory is authorized to act on behalf of the organization. If a representative is acting, the basis of their authority must comply with the service requirements and the company’s internal documents.
What an Accountant Should Check in 2026
Before using eGov, check the current service description, the list of documents, the applicant’s authority, and the signing method. After receiving the result, perform a verification:
- Compare the registration information with the founders’ resolution and the constituent documents.
- Check the details of the head and participants.
- Use the same spelling of the name in contracts, accounting registers, and correspondence.
- Save the electronic result and the data needed to verify its authenticity.
- After registration information changes, determine which internal documents and accounting records need to be updated.
Non-resident legal entities require special attention. Except for the prescribed exemption, their tax registration is performed by the tax authority on the basis of a tax application or information from authorized government bodies, local executive bodies, or resident banks (Article 95 of the Tax Code of the RK). The standard procedure for registering a Kazakhstani organization cannot automatically be applied to a non-resident.
Registration information about a legal entity should be considered separately from the tax consequences of a resident individual’s participation in a foreign company. The aggregate profit of controlled foreign companies or their permanent establishments, calculated in accordance with the provisions of the Tax Code, is included in the annual income of a resident individual and is subject to individual income tax in the Republic of Kazakhstan. Therefore, an electronic eGov result does not in itself replace an analysis of the tax status of the resident and the relevant foreign company.
Frequently Asked Questions
How can I obtain a certificate concerning a legal entity on eGov? — Find the service that provides registration information, check its conditions, complete the request, and save the electronic result. Use the document’s official title as specified by the system.
Can a legal entity be registered through eGov? — Find the service for the selected legal form and check the current conditions for electronic submission. The procedure and requirements depend on the specific registration scenario.
Which EDS is required for a legal entity? — Use the signature of the person authorized to sign the application or document under the rules of the selected system. Before submission, check the validity of the EDS and the signatory’s authority.
Can information about a legal entity be obtained using its BIN? — Check whether the selected eGov service allows searches or the generation of results using a BIN and who may access such information. The information provided is determined by the service conditions.
Does the general eGov procedure apply to a non-resident legal entity? — Not always. Special tax registration rules apply to non-residents, so the applicable procedure must be determined with regard to their status.
Sources
- Civil Code of the Republic of Kazakhstan, Article 34 “Types and Forms of Legal Entities”
- Tax Code of the Republic of Kazakhstan, Article 95 on the specifics of tax registration and changes to the registration information of a non-resident legal entity
- Rules for issuing invoices in electronic form: certification of an ESF
- Rules for the provision of a government service through eGov in the field of security for customs obligations
- Tax Code of the Republic of Kazakhstan, Article 399 on taxation of the profits of controlled foreign companies and their permanent establishments