Verified on release 3.0.74.2 "Accounting for Kazakhstan" (edition 3.0).
A warehouse keeper took 100 packs of coffee from the central warehouse and moved them to the retail point "Store No. 2". Sales at the point are already underway, but in the stock balances the goods are still listed at the central warehouse. The inventory count doesn't match, the cashier can't ring up a sale — "no stock at the warehouse". To make the goods physically "move" in the accounting records as well, you need the document "Goods Movement". It does not sell or buy — it transfers inventory from one warehouse to another (or between financially responsible persons, or between accounting accounts) within your own organization.
1. Purpose
The document records an internal transfer of inventory: goods, materials, finished products, packaging. The owner does not change — only the storage location, the responsible person, or the accounting account changes. No income or VAT arises in this case.
2. Where to find it
The "Warehouse" (or "Inventory") section → "Goods Movement" → the "Create" button. The list of open documents is there as well.
A quick way to open the list directly in 1C: "Service" → "Follow navigation link" and paste:
e1cib/list/Документ.ДвижениеТоваров
2a. How to find out your release
The "Help" → "About" menu. In the window you will see the platform version (for example, 8.3.24) and the configuration release — a line like "Accounting for Kazakhstan, edition 3.0 (3.0.74.2)". If you have an older release, individual fields may be named differently, but the logic of the document is the same.
3. How to fill it in — field by field
Header
| Field | Why it matters and what happens if you make a mistake |
|---|---|
| Organization (required) | Who we are transferring from. If there is one organization in the database — it is filled in automatically. If you make a mistake, the goods will "move" in the wrong company, and the balances won't match. |
| Date (required) | The date of the transfer. Enter the actual date of shipment from the sending warehouse, otherwise the balance will "hang" retroactively and sales will run into "no stock". |
| Sender / Sending warehouse (required) | Where you are taking from. The balance will be written off from this warehouse. If the warehouse is not in the list — create it in the "Warehouses" reference book. |
| Recipient / Receiving warehouse (required) | Where you are receiving to. Must be different from the sender — otherwise the document will do nothing. |
| Responsible / Comment | For control. They do not affect the postings, but help to find the document and understand who prepared it. |
The "Goods" table section
| Field | Why it matters and what happens if you make a mistake |
|---|---|
| Item (required) | What we are transferring. Take the same position that is in the sending warehouse, otherwise it will be written off "into the negative". |
| Quantity (required) | How much. No more than the balance at the sending warehouse — with balance control enabled, the document will not be posted. |
| Accounting account (sender) | Where we write off from: 1330 "Goods", 1310 "Raw materials and supplies", 1320 "Finished products", etc. It is filled in according to the settings, but check it — the credit posting depends on it. |
| Accounting account (recipient) | Where we receive to. Usually matches the sender. Change it if the goods change their purpose (for example, you transfer purchased goods into materials). |
| Batch | For batch accounting. If you keep cost by batches (FIFO), this field affects the write-off amount. |
| Amount | Calculated automatically based on the cost of the balance upon posting. It is usually not entered manually. |
The program takes the transfer amount at the book cost of the balance at the sending warehouse (average or FIFO — according to the accounting policy), and not at the sale price. This is an internal operation, there is no markup here.
4. A worked example with postings
Situation. LLP "Astana Trade" transfers 100 packs of "Ground coffee" from the central warehouse to "Store No. 2". The book cost is 1,200 ₸ per pack.
- Sender: warehouse "Central", account 1330
- Recipient: warehouse "Store No. 2", account 1330
- Quantity: 100 × 1,200 ₸ = 120,000 ₸
Posting upon processing:
| Dr | Cr | Amount | Description |
|---|---|---|---|
| 1330 (Store No. 2, Ground coffee) | 1330 (Central, Ground coffee) | 120,000 ₸ | Transfer of goods between warehouses |
The account is the same — 1330 — only the "Warehouse" and "Item/Batch" analytics change. Income (6010) and cost of sales (7010) are not affected: there is no sale, the financial result does not change.
A variant with a change of account. The same 100 packs, but the coffee was decided to be used not for sale, but as raw material for packaging. The recipient account is 1310:
| Dr | Cr | Amount | Description |
|---|---|---|---|
| 1310 (Store No. 2, Ground coffee) | 1330 (Central, Ground coffee) | 120,000 ₸ | Transfer of goods into materials during movement |
5. Types of operation
The document covers all internal inventory transfers:
- Goods between warehouses — the most frequent case (warehouse → retail point).
- Transfer between responsible persons — change of financially responsible person without changing the warehouse.
- Transfer between accounting accounts — goods → materials, materials → goods, etc.
- Transfer of packaging and returnable packaging.
- Transfer of finished products between storage warehouses.
6. What is generated upon posting
Postings ("Self-supporting" register): write-off from the analytics of the sending warehouse and receipt to the receiving warehouse at book cost (see the example).
Movements across inventory accounting registers:
- "Goods in warehouses" — minus at the sender, plus at the recipient (by quantity);
- "Goods of organizations" / "Batches of goods" — transfer of cost and batches.
Electronic documents. There is no sale — therefore an ESF (invoice) is not issued and VAT (rate 16%) is not charged. The owner of the goods does not change. But if the goods are physically transported between objects in different localities and fall under traceability requirements, on the basis of the document an SNT (accompanying waybill for goods) is issued with the "transfer" attribute and uploaded to the ESF IS / "Virtual warehouse".
7. Printed forms
Via the "Print" button the following are available:
- Waybill for internal transfer, handover of goods, packaging — the main form for handover between warehouses and responsible persons;
- Transfer waybill (simplified form);
- if necessary — SNT (generated as a separate electronic document, not a paper printout).
8. Common mistakes
"Insufficient inventory at warehouse 'Central'" (or "Write-off of inventory ... exceeds the balance"). The quantity is greater than the actual balance at the sending warehouse. Check the balance with the "Goods in warehouses" report as of the document date; a frequent cause is that an earlier receipt (incoming) was not posted or the date is incorrect.
"Receiving warehouse is not filled in" — no warehouse is selected in the header or it matches the sender. Specify different warehouses.
"The value of the 'Item' attribute in line 1 is not filled in" — an empty line in the table section. Delete it or select a position.
There is a posting, but the amount is zero. The cost at the sending warehouse is zero — the goods were received without an amount (for example, manual entry of balances without cost). Correct the receipt/balance entry document, then re-post the transfer.
"Write-off of inventory was made in violation of the sequence". An earlier document was changed retroactively. Perform "Operations" → "Group re-posting of documents" or re-post the chain by dates.
9. FAQ
Q: Is VAT of 16% charged when transferring goods? A: No. A transfer is an internal operation, there is no sales turnover, so VAT is not charged and an ESF is not issued.
Q: Do I need to issue an ESF for a transfer? A: No, an ESF is an invoice for a sale. In a transfer the owner does not change. However, an SNT with the type "transfer" may be required if the goods fall under traceability and are transported between objects.
Q: At what price does the program take the transfer amount? A: At the book cost of the balance at the sending warehouse (average or FIFO, according to the accounting policy). The sale price and markup are not involved.
Q: Can goods be transferred into the negative? A: With balance control enabled — no, the document will not be posted. Disabling the control is not recommended: you will get a negative cost.
Q: How to transfer goods from account 1330 to materials 1310? A: In the line of the table section, specify the recipient account 1310. The posting will be Dr 1310 Cr 1330 for the cost amount.
Q: Is income or cost of sales (6010/7010) reflected? A: No. Accounts 6010 and 7010 work only during a sale. A transfer affects only the inventory accounts.
Q: How to change the financially responsible person without changing the warehouse? A: Record a transfer specifying the same warehouse as the object, but with a new recipient responsible person (if accounting by responsible person is enabled in the settings). Otherwise, use the document so that the analytics of the responsible person changes.
Q: Why doesn't the inventory count match after a transfer? A: Most often the document date is later than the actual shipment date, or the transfer is not posted. Check the date and posting status, then re-post the chain.
Q: Which registers does the document move? A: "Self-supporting" (postings), "Goods in warehouses", "Goods of organizations" and the batch cost registers.
Q: Do I need to submit an SNT for a transfer between my own warehouses in the same city? A: As a rule, no. An SNT for a transfer is issued when the objects are located at different points/addresses and the goods belong to traceable or excisable categories. Rely on the current list.
10. Related documents
On the basis of which a transfer arises:
- "Receipt of inventory and services" — first the goods need to be received to the sending warehouse;
- "Receipt of goods" / "Entry of initial balances" — the initial inventory balances.
What is entered on the basis of a transfer:
- SNT (accompanying waybill) — if traceability is required;
- a sale from the target warehouse ("Sale of inventory and services") — after the goods have "arrived".
How to find out your release
The "Help" → "About" menu: there the 1C:Enterprise platform version and the configuration release are indicated. This guide is compiled for "Accounting for Kazakhstan", edition 3.0, release 3.0.74.2. In other releases the names of individual fields may differ, but the procedure for working with the document is preserved.
Prepared for release 3.0.74.2 "Accounting for Kazakhstan" (edition 3.0).