Verified on release 3.0.74.2 "Accounting for Kazakhstan" (edition 3.0).
A counterparty has sent a reconciliation report. Under one contract you owe them 180,000 ₸ (you purchased goods), and under another contract they owe you 250,000 ₸ (you sold them services). Sending money back and forth with two payment orders is silly. You sit down and want to close the smaller debt with the counter-debt, so that a single net amount remains to be received. Or another situation: a "stuck" tiny debt hangs on after rounding, the payment went through long ago, but 3 ₸ dangles on account 1210 in the trial balance and spoils the reconciliation report. Both cases are handled by a single document — "Closing of AR/AP debt".
1. Purpose
The document transfers (offsets) a debt from one settlement account to another without any movement of money. It is used to net off mutual counter-debts between you and a counterparty, transfer a debt from contract to contract or from counterparty to counterparty, write off bad/unclaimed debt, and manually adjust settlement balances.
2. Where to find it
Section "Purchases and sales" (in some releases — "Sales") → group "Settlements with counterparties" → "Closing of AR/AP debt".
Some operations are also available via "Operations" → "Netting of debt".
To open the list right away, paste a navigation link into 1C via Tools/menu "→" → "Go to navigation link":
e1cib/list/Документ.ЗакрытиеДтКтЗадолженности
A new document — the "Create" button in the opened list.
2a. How to find out your release
Menu "Help" → "About" (or the "i" icon on the top panel). In the window that opens you will see two lines: the platform version (for example, 8.3.24) and the configuration release — "Accounting for Kazakhstan, edition 3.0 (3.0.74.2)". The instructions below refer specifically to this release. If your numbers differ, individual fields and operation types may be named differently.
3. How to fill in — step by step
You open a new document. The order is as follows.
| Field | Why it matters and what happens on error |
|---|---|
| Organization (req.) | Your legal entity whose settlements you are correcting. With several organizations, the main one is substituted — check it. Get it wrong and the netting will go into the wrong accounting. |
| Date (req.) | Date of the netting. By it the document takes its place in the trial balance and falls into the closed/open period. Set a date of a closed period — 1C will not post it. |
| Operation type (req.) | Sets the logic: netting, transfer, write-off. The postings and the set of fields below depend on it. Choose incorrectly — you will get the wrong postings. The types are in section 5. |
| Counterparty (req.) | Whose debt the netting concerns. In the "transfer to another counterparty" and "netting of advances" operations there will be two counterparties — "debtor" and "creditor". |
| Contract (req.) | The contract from which you write off the debt. The contract currency matters: you cannot directly net a tenge debt against a currency one. |
| Accounting account | The settlement account from which you remove the amount: 1210 (AR of buyers), 3310 (AP to suppliers), 1610/3510 (advances), etc. The wrong account — the wrong balance will "hang on". |
| Recipient account / recipient contract | Where you transfer the debt (in transfer and netting). For netting — the counterparty's offsetting account. |
| Amount (req.) | The netting amount. Set it no greater than the smaller of the two counter-balances, otherwise a negative settlement balance will pop up. |
| Tabular section "Debt" / "Advance" | Here you specify, line by line, the settlement documents (sales, receipts, payments) that you are closing. The button "Fill" → "Fill with balances" will pull in open debts — this is safer than entering manually. |
| Item of other income/expenses | Only for writing off debt — the financial result falls on it. |
| Comment | For yourself: grounds for the netting, report number. |
A practical tip: almost always press "Fill with balances" and remove unnecessary lines — this way the amounts are guaranteed to match the accounting, and the document will close exactly the specific invoices rather than the "common pot".
4. A worked example with postings
Setup. LLP "Astra" (VAT payer, rate 16%) and IE "Baiterek":
- "Astra" sold "Baiterek" services for 250,000 ₸ — on account 1210 there is AR of 250,000 ₸.
- "Astra" bought goods from "Baiterek" for 180,000 ₸ — on account 3310 there is AP of 180,000 ₸.
The parties signed a netting report for 180,000 ₸ (the smaller amount).
Filling in: Operation type — "Netting of debt"; Organization — "Astra"; Counterparty — "Baiterek"; Contract — for the sale of services (account 1210); Recipient contract — for the receipt of goods (account 3310); Amount — 180,000 ₸. We fill the tabular sections with balances from both sides.
Posting when the document is posted:
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 3310 | 1210 | 180,000 | Netting of "Baiterek's" counter-debt |
Result after netting:
- account 3310 — closed (180,000 − 180,000 = 0);
- account 1210 — balance 70,000 ₸ (250,000 − 180,000), this amount "Baiterek" still owes you in money.
No money was moved, VAT is not charged on netting (it was already charged on the sale/receipt). No ESF is issued for netting.
Second mini-example — write-off. On account 1210 there is 3.00 ₸ after rounding, the buyer paid in full. Operation type — "Write-off of debt", other income item "Write-off of unclaimed debt".
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 1210 | 6280 (other income) | 3.00 | Written off a small uncollectible balance |
If you write off your own debt to a supplier (account 3310), the posting is the reverse — Dr 3310 Cr 6280, and you have other income which will be included in the CIT base.
5. Operation types
- Netting of debt — offsetting counter-debts with one or two counterparties (Dr 3310 Cr 1210, etc.).
- Transfer of debt — transferring a debt between contracts, accounts, or counterparties of the same entity without netting (for example, from 1210 of contract A to 1210 of contract B).
- Netting of advances — closing an advance issued (1610) with a receipt or an advance received (3510) with a sale, when auto-netting did not work.
- Write-off of debt — writing off bad accounts receivable or unclaimed accounts payable to the financial result (accounts of the 6280/7470 group through the selected item).
- Adjustment of debt — manual correction of settlement balances (available in some configurations as a separate type/document).
6. What is generated when the document is posted
Accounting postings — on settlement accounts 1210, 1610, 3310, 3510 and, for write-offs, on income/expense accounts 6280/7470.
Movements in the accumulation registers of mutual settlements — "Mutual settlements with counterparties" (and by settlement documents), so that the specific invoices and payments are closed correctly.
The document does NOT generate electronic documents (ESF, SNT). Netting and transfer of debt are neither a sale nor a shipment, so nothing goes to the IS ESF and to the SNT module. The ESF is issued for the original sales/receipts, not for the closing of debt.
The VAT register does not move — VAT already sits in the primary documents; netting does not change the tax base.
7. Printed forms
- Act of offsetting mutual claims (Netting act) — the main form for signing by two parties.
- Netting agreement / netting notice (depending on the operation type).
- Accounting statement — for write-off and transfer operations.
Printing — the "Print" button on the form of the posted document.
8. Common mistakes
"The debt amount under the contract … has been exceeded" / negative balance on account 1210 (3310). You set the netting amount greater than the actual debt balance. Open the trial balance by account and counterparty, look at the balance and reduce the amount to it. It is more reliable to use "Fill with balances".
"The value of the attribute 'Contract' (Accounting account) is not filled in". No contract or settlement account is selected in the line. Fill it in — each debt needs its own account and contract.
The currencies of the netting do not match: "The contract currency does not correspond to…". You cannot net a debt in tenge against a debt in dollars directly. First recalculate the currency debt at the rate on the netting date, or keep both contracts in the same currency.
The document is posted, but the debt did not close in the reconciliation report. You specified the amount as a "common line" without linking it to specific invoices. Fill the tabular section with balances and specify the settlement documents — then exactly those will be closed.
"The document date is earlier than the data change prohibition date". The period is closed. Move the date or remove the prohibition date (Administration → Prohibition dates).
9. FAQ
Is VAT charged on netting? No. VAT was charged on the original sales/receipts. Netting of debts does not change the VAT tax base and does not write to the VAT register.
Is an ESF issued for netting? No. An ESF is issued for the sale of goods/services, not for the closing of debt. An SNT is also not generated.
Can debts be netted between three parties? The classic document works with the settlements of one of your organizations and its counterparties (including "debtor → creditor" in one operation). A three-way netting is done with separate documents for each pair, or by transferring debt between counterparties.
How to close an advance issued if it was not netted automatically? Operation type "Netting of advances": you specify the advance account (1610) and the receipt document — the program will transfer Dr 3310 Cr 1610.
What amount should the netting be made for with unequal debts? For the smaller of the two. In the example: 250,000 and 180,000 → netting for 180,000, the balance of 70,000 remains as AR.
Where to write off bad accounts receivable? Through the "Write-off of debt" type to an other-expenses item (account of the 7470 group). Remember the requirements for recognizing the expense as a deduction for CIT purposes and about writing off against the reserve for doubtful claims, if one was created.
Does income arise when writing off accounts payable to a supplier? Yes. Unclaimed accounts payable is written off to other income (Cr 6280) and included in the aggregate annual income for calculating CIT.
Does the document move money on accounts 1030? No. It makes no cash postings on 1030 — this is a non-cash operation. To pay, use "Payment order (outgoing)" / "Cash receipt order".
Can a debt be transferred from one contract to another with the same counterparty? Yes, the "Transfer of debt" type: source account and contract, recipient account and contract, amount. The posting is within a single settlement account with different analytics.
How to cancel an erroneous netting? Unpost the document (the movements will be deleted) or mark it for deletion. The balances on the settlement accounts will be restored.
10. Related documents
On the basis of what it is entered: the mutual settlements reconciliation report, sales (account 1210) and receipts (account 3310), payment documents. The debts for netting are taken from these documents with the "Fill with balances" button.
What is done next: after netting, the remaining balance is paid off with money — "Payment order (outgoing)", "Cash disbursement/receipt order", or with a new netting. For bad amounts — "Inventory of settlements" and then a write-off in this same document.
How to find out your release: "Help" → "About" — there is the platform and the configuration release.
Prepared for "Accounting for Kazakhstan", edition 3.0, release 3.0.74.2.