Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
A supplier from Russia has shipped you a batch of marked footwear. The goods have already crossed the border, the marking codes (Data Matrix) are affixed to the boxes, and you have the invoice and import declaration in hand. And then you remember: according to the rules of the IS MPT, imported marked goods from the EAEU must be "accepted" into the national marking system — otherwise, you won't be able to sell them legally, and the codes will remain in the status of "issued in another country." This is exactly why you open the "Notification of Import from EAEU IS MPT": it records which codes you have imported and sends a message to the marking operator.
1. Purpose
The document registers the import of marked goods into Kazakhstan from EAEU countries (Russia, Belarus, Armenia, Kyrgyzstan) and generates an electronic notification to the IS MPT operator (national marking and tracking system). After processing, the marking codes come under the control of the Kazakh operator, and the goods become marketable in the territory of the RK.
2. Where to find
Section "Purchases" → block "Goods Marking" (or "EAEU / Traceability", depending on the interface settings) → journal "Notifications of Import from EAEU IS MPT" → button "Create".
A quick way to open the journal is through the navigation link. Menu "Service" → "Go to navigation link" and paste:
e1cib/list/Document.NotificationOfImportFromEAEUISMPK
If the "Goods Marking" section is not visible, enable the functionality: "Administration" → "Functionality" → tab "Inventory" → checkbox "Marked Products (IS MPT)".
2a. How to find out your release
Menu "Help" → "About the program". In the opened window, you will see two lines: platform version (for example, 8.3.24.xxxx) and configuration release — "Accounting for Kazakhstan, version 3.0 (3.0.74.2)". The first digit after "version" is what the instruction is tied to. If your release is older, some fields may be named differently.
3. How to fill out
Fill in from top to bottom — this way default values are applied.
| Field | Purpose and what happens in case of error |
|---|---|
| Organization (MANDATORY) | Your importing legal entity. Its IIN/BIN and digital signature certificate are taken for signing the notification. If you make a mistake, the notification will be sent under someone else's name, and the operator will reject it. |
| Date (MANDATORY) | Date of registration of import in the system. Enter the actual date of import/receipt, not "backdated to the quarter": the operator controls the submission deadline based on it. |
| Counterparty (MANDATORY) | Supplier from the EAEU. Register it as a non-resident with the country of registration specified — otherwise, the "import from EAEU" control will not work. |
| Country of origin (MANDATORY) | From which country of the Union the goods were imported. It affects the format of codes and the GTIN check by the operator. |
| Document basis / Invoice number and date | Details of the supplier's invoice (TTN/invoice). Needed for verification with the import declaration (form 328.00) and electronic invoice (ESF). |
| Contract | Contract with the supplier. If you conduct transactions in foreign currency, this is where the currency and the conversion order into tenge are taken from. |
| Table part "Goods" (MANDATORY) | Product nomenclature, quantity, GTIN. Each line is a product item subject to marking. An empty table will not allow the notification to be processed. |
| Marking codes (Data Matrix) (MANDATORY) | The unique identifiers themselves (Data Matrix) that you enter/scan. Their quantity must match the quantity of goods in the line. A discrepancy will result in the operator returning a rejection "the number of marking codes does not match". |
| Type of operation (MANDATORY) | Defines the scenario (see section 5). By default — "Import from EAEU". |
| Responsible / Comment | For internal accounting. Does not affect the submission to the operator. |
Order of actions:
- Fill in the header (organization, counterparty, country, basis).
- Select the nomenclature in the "Goods" table.
- Upload the marking codes — via scanner, from the supplier's file (CSV/XML), or using the "Select Marking Codes" command.
- Click "Check" — 1C will verify the number of codes against the quantity of goods and the correctness of GTIN.
- Process the document, then "Send" the notification to the IS MPT operator (a valid digital signature is required).
4. An example with entries
Condition. LLP "Astana Footwear" (VAT payer) imports 500 pairs of marked footwear from Russia at a contract price of 3,000,000 ₸. The VAT rate on imports from the EAEU is 16%. The supplier provided a file with 500 Data Matrix codes.
Step 1. Receipt of goods (document "Receipt of goods and services", based on which the notification is then entered):
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 1330 | 3310 | 3,000,000 | Received a batch of footwear (500 pairs) |
Step 2. Accrual of VAT on imports from the EAEU (form 320.00, payment to the budget by the 20th of the following month):
| Dr | Cr | Amount, ₸ | Description |
|---|---|---|---|
| 1420 | 3130 | 480,000 | Accrued VAT on import: 3,000,000 × 16% |
After payment to the budget and confirmation of the import declaration, the amount of 480,000 ₸ is accepted for offset (account 1420 is closed).
Step 3. The "Notification of Import from EAEU IS MPT". The accounting entries Dr/Cr are not made by this document — it is an electronic notification, not an operation on accounts. When processed, it generates movements in the marking registers:
| Register | Movement |
|---|---|
| "Marking Codes" | 500 marking codes → status "Imported into RK" |
| "Goods IS MPT" | +500 pairs in the balance of marked goods by organization |
Result: in accounting, the goods are valued at 1330 = 3,000,000 ₸, VAT to be offset = 480,000 ₸, and in the marking system, 500 codes are legalized and ready for sale.
5. Types of operation
| Type of operation | What it does |
|---|---|
| Import from EAEU | Main scenario: registers imported codes and notifies the operator. |
| Import with manual entry of marking codes | When the file of codes from the supplier is unavailable — codes are scanned/entered manually. |
| Correction (cancellation) of notification | Withdrawal of a previously submitted notification in case of errors in codes or quantity. |
| Resending | If the operator returned a technical rejection — sending the same notification without reprocessing. |
6. What is generated upon processing
- Dr/Cr entries: none — the document does not move accounting accounts.
- Electronic document: notification of import in XML format, signed with a digital signature and sent to the IS MPT operator. The exchange status is visible in the document form: "Prepared" → "Sent" → "Accepted/Rejected".
- Movements in marking registers: "Marking Codes" (status "Imported"), "Goods IS MPT" (balance of codes by organization/warehouse).
- Connection with SCT/ESF: registered codes are further used when issuing SCT (accompanying invoice for goods) and electronic invoice (ESF) in the IS ESF — the operator checks that the sold code was previously "imported".
7. Printed forms
- Notification of import of goods from EAEU (printed form of the document).
- Register of marking codes (Data Matrix) — list of all codes of the batch.
- Protocol of exchange with the IS MPT operator — receipt of acceptance/rejection of the notification.
The "Print" button is in the header of the document.
8. Common errors
"The number of marking codes does not match the quantity of goods in the line" In the table, there are 500 pairs, but 498 codes were uploaded. Check the Data Matrix file or re-scan the missing codes. The quantity must match exactly.
"The marking code is already registered in the system" The same marking code has already been processed earlier (duplicate file or repeated notification). Remove the duplicate code from the table or use the type of operation "Resending" instead of a new document.
"The digital signature certificate for signing the notification is not filled in" The certificate is not specified or has expired in the organization card. "Administration" → "Exchange of electronic documents" → "Certificates" — link a valid key.
"GTIN not found in the national product catalog" The product is not entered in the GTIN directory or a foreign code is specified. Verify the GTIN with the packaging and with the nomenclature card (tab "Marking").
"Counterparty is not a resident of the EAEU" The supplier's card does not have the country filled in or specifies a country outside the Union. Open the counterparty → "Country of registration" → select an EAEU country.
9. FAQ
Does this document make accounting entries? No. The goods are received by a separate document "Receipt of goods and services" (Dr 1330 Cr 3310), and VAT on imports is accrued using form 320.00 (Dr 1420 Cr 3130, at a rate of 16%). The notification only registers the marking codes and is sent to the operator.
How is this different from the import declaration (form 328.00)? The import declaration is a tax document for accruing and offsetting VAT on imports from the EAEU. The notification of import IS MPT is a document of the marking system: it concerns marking codes, not tax. They are submitted in parallel.
Where to get marking codes? They are provided by the supplier from the EAEU along with the goods (CSV/XML file or printed Data Matrix on the packaging). You upload them into the table or scan them.
Can the goods be sold before sending the notification? No. Until the codes are "accepted" by the Kazakh operator, when issuing SCT or ESF, the system will return a rejection — the code is listed as issued in another country.
What to do if the operator rejected the notification? Open the exchange protocol, correct the reason (most often — the quantity of marking codes or GTIN) and resend. There is no need to create a new document.
Is a digital signature required? Yes. The notification is signed with the electronic signature of the importing organization. Without a valid certificate, submission is impossible.
How to cancel an erroneous notification? Enter a document with the type of operation "Correction (cancellation)" based on the original — it will withdraw the previously submitted codes from the operator.
What goods are subject to such notification? Those included in the list of marked goods in the RK: footwear, tobacco products, certain categories of light industry, and other groups for which mandatory marking IS MPT has been introduced.
Does the VAT rate of 16% affect this document? Not on the marking document itself — no. The rate of 16% is applied when accruing VAT on imports from the EAEU in a separate document. Here, only codes and quantity matter.
10. Related documents
Based on which it is entered:
- "Receipt of goods and services" (receipt of the imported batch) — from it, nomenclature, quantity, and counterparty are transferred.
- "Import declaration and payment of indirect taxes" (form 328.00) — as a source of data about the import batch.
What is entered based on / what is related next:
- SCT (accompanying invoice for goods) — during further movement and sale of marked goods.
- ESF (electronic invoice in IS ESF) — during sale, indicating marking codes.
- "Correction of IS MPT notification" — when withdrawing or correcting.
How to find out your release
"Help" → "About the program" — there you will see the version of the 1C:Enterprise platform and the configuration release. All screenshots, fields, and entries in this instruction correspond to release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). In other releases, command names may differ.
The instruction is prepared for "Accounting for Kazakhstan", version 3.0, release 3.0.74.2.