Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
You purchased shampoo, gel, and a gift box separately, but you want to sell them as one product — "Gift Set". It exists in the price list, but it is not in stock: there are three different items in the inventory. You cannot sell something that is not in the inventory nomenclature — the sale will not be processed. To "assemble" a new unit from the components and put it in stock, you open the document "Nomenclature Assembly". It writes off the components and receives the finished set, transferring all costs to it. The reverse operation (disassembling the set back into parts) is done with the same document.
1. Purpose
The document formalizes the assembly of a new nomenclature item (set) from several components of inventory items, as well as the disassembly of the set back into its components. This is an internal warehouse operation without the movement of goods between counterparties: it does not generate VAT, electronic invoices (ESF), or corporate income tax (CIT). The cost of the set is made up of the costs of the written-off components.
2. Where to find
- Section "Warehouse" (or "Inventory") → group "Assembly" → journal "Nomenclature Assembly" → button "Create".
- Quick way: Main Menu → "Functions for Technical Specialist" or the field "Go to navigation link" — insert the link:
e1cib/list/Document.NomenclatureAssembly
Click "Go" — the document journal will open, where you can create a new one or find an existing one.
2a. How to know your release
"Help" → "About the Program" (or the "i" icon in the upper right corner). In the opened window, you can see:
- platform version (for example, 8.3.24.xxxx);
- configuration release — the line "Accounting for Kazakhstan, version 3.0 (3.0.74.2)".
If your release is lower — the location of fields and buttons may differ slightly; focus on the meaning of the field rather than its exact coordinates.
3. How to fill
Document header:
| Field | Required | Purpose and what will happen in case of error |
|---|---|---|
| Number | auto | Assigned automatically upon saving. Do not touch manually — it will disrupt the numbering. |
| Date | ✔ | This date is used to write off components and receive the set. If you set a date earlier than the receipt of components — the program will write off "in the negative" and the cost will be calculated incorrectly. |
| Organization | ✔ | The legal entity that holds the inventory items. An error will cause movements to be recorded under the wrong organization, and balances will not match. |
| Warehouse | ✔ | One warehouse for both components and the set. If there are not enough components in stock — the document will not be processed. |
| Operation Type | ✔ | "Assembly" (assembly) or "Disassembly" (disassembly). The choice affects the direction of the entries. |
| Responsible | — | Who processed it. It does not affect accounting, needed for control. |
Set (assembly):
- Nomenclature (set) — ✔ the item from the "Nomenclature" directory that you are assembling. Create it in advance as a product (account 1330).
- Quantity — ✔ how many units of the set you are assembling.
- Accounting Account — ✔ usually 1330 "Goods". It will be pulled from the settings of the nomenclature accounting accounts; check to ensure the set does not mistakenly fall under 1310/1320.
Table part "Components":
- Nomenclature — ✔ components. It is convenient to fill in using the "Fill by Specification" button if a specification is set for the set in the nomenclature card.
- Quantity — ✔ consumption of components for the total specified number of sets (not for one unit!). Here is a common arithmetic mistake.
- Accounting Account — ✔ from where you are writing off (1330, 1310, 1320). An incorrect account will cause the balances to "hang" on the wrong account.
Tip: if you regularly assemble the same set, set a specification for it (tab in the nomenclature card). Then the table part can be filled in with one button and without errors in composition.
4. Disassembled example with entries
Condition. LLP "Comfort" has the following balances in the "Main" warehouse (account 1330):
| Component | Quantity | Cost per unit, ₸ | Total, ₸ |
|---|---|---|---|
| Shampoo | 10 | 1,200 | 12,000 |
| Shower Gel | 10 | 900 | 9,000 |
| Gift Box | 10 | 300 | 3,000 |
| Total | 24,000 |
You need to assemble 10 "Gift" sets. Operation type — "Assembly".
The cost of one set = 24,000 / 10 = 2,400 ₸.
Entries upon processing:
| Debit | Credit | Total, ₸ | Description |
|---|---|---|---|
| 1330 "Gift Set" | 1330 "Shampoo" | 12,000 | Shampoo written off to the set |
| 1330 "Gift Set" | 1330 "Shower Gel" | 9,000 | Gel written off to the set |
| 1330 "Gift Set" | 1330 "Gift Box" | 3,000 | Box written off to the set |
| Total on 1330 "Set" | 24,000 | Received 10 sets at 2,400 ₸ each |
In stock now: 0 shampoos, 0 gels, 0 boxes, and 10 "Gift Sets" at 24,000 ₸. VAT is not charged — the goods did not leave the organization.
What next. When you sell the set using the document "Sale", income 6010, cost 7010 (Debit 7010 Credit 1330 at 2,400 ₸ per set) and VAT 3130 at a rate of 16% will be recorded there.
5. Operation Types
| Type | What it does | Direction |
|---|---|---|
| Assembly | Assembles a set from components | Components → write-off, set → receipt |
| Disassembly | Disassembles a set into components | Set → write-off, components → receipt |
When disassembling, the cost of the disassembled set is distributed back to the components proportionally (according to the specification or manually assigned share).
6. What is formed upon processing
- Accounting entries on inventory accounts (1330/1310/1320) — "transfer" of costs from components to the set (or vice versa).
- Inventory registers: "Goods in warehouses", "Goods of organizations", batch cost registers — write-off of some items and receipt of others.
- Electronic documents (ESF / CIT) are not generated. This is an internal operation: there is no sale, no VAT, no movement between counterparties. You will issue the ESF later, when selling the finished set.
7. Print Forms
By clicking the "Print" button, the following are available:
- "Nomenclature Assembly" — act of assembly/disassembly with composition and cost;
- "Request-Invoice (M-11)" — for the release of components into assembly;
- "Accounting Certificate" (document entries) — for attachment to accounting registers.
8. Common Errors
"Not enough inventory items in stock. Nomenclature: Shampoo, warehouse: Main. Missing: 3 pcs." There are fewer components than you are writing off, or the receipt has not yet been processed. Check the balances (report "Inventory Balances"), process the incoming documents, adjust the quantity or date.
"Nomenclature of the set is not filled in." The set field in the header is empty. Select the item to be assembled from the directory.
Cost of the set = 0. Components were received with a zero amount (receipt without prices) or are written off before the receipt date. There is nothing to calculate the cost from. Fill in the amounts in the receipt and set the assembly date later than the receipt.
The set was recorded to the wrong account (1310 instead of 1330). The accounting accounts for the set nomenclature are not set. Open "Nomenclature Accounting Accounts" and specify 1330.
After reprocessing "retroactively", the balances have diverged. When controlling negative balances and sequential write-offs, change the document date or perform "Month Closing" again to recalculate the cost in the correct order.
9. FAQ
See the Q&A section below.
10. Related Documents
- Based on what it is entered: components must be in stock — they are received via "Receipt of Inventory Items and Services", "Receipt of Inventory Items" or "Production Report for the Shift".
- What is entered afterwards: the assembled set is sold using the document "Sale of Inventory Items and Services" (which includes both VAT 16% and ESF/CIT), moved via "Movement of Inventory Items" or written off.
- Similar documents: for full production with costs and labor, use "Production Report for the Shift" instead of assembly.
How to know your release
"Help" → "About the Program" — there you will find the version of the 1C:Enterprise platform and the configuration release "Accounting for Kazakhstan, version 3.0".
The manual is prepared for release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). In newer releases, some fields and buttons may be located differently.