Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
Situation. Your organization has a branch with a separate balance sheet. The head office paid the rent for it, accrued general expenses, or transferred part of the costs — but the branch is not aware of this yet, as it keeps its accounting separately. The amount "hangs" with the head office but should also appear with the branch. Or vice versa: the branch sent you data on a transaction that needs to be reflected on its side with a counter entry. It is for such internal transfers, which do not fit into ready-made documents (not goods, not fixed assets, not money), that the "Notice for Other Transactions" was created.
1. Purpose
The document reflects the transfer of an arbitrary economic operation between the divisions of the organization, allocated to a separate balance sheet. You manually set the account correspondence (Debit/Credit) from the receiving division's side. This is an internal settlement document: it is not a sale and does not create VAT liabilities.
2. Where to find
- Section "Enterprise" (or "Operations", depending on the interface settings) → block "Notice" → journal "Notice" → button "Create" → "Notice for Other Transactions".
- Or through the list: "All Functions" → Documents → NoticeOther.
A quick way to open the list directly in 1C — "Service" → "Go to navigation link", paste:
e1cib/list/Document.NoticeOther
The "Notice" documents are available only if the organization card has accounting by divisions on a separate balance sheet enabled. If the item is missing — first set up the structure of the divisions.
2a. How to know your release
"Help" → "About the program" (or the "i" icon in the upper right corner). It indicates the platform version (for example, 8.3.24) and the configuration release — "Accounting for Kazakhstan, version 3.0 (3.0.74.2)". Check the release: the names of fields and the behavior of the document change between versions.
3. How to fill
Fill from top to bottom — some fields are populated in a chain.
| Field | Mandatory | Purpose and consequences of error |
|---|---|---|
| Organization | ✅ | The legal entity within which the transfer is taking place. If you make a mistake — the entries will not go to the correct balance, and the reporting for the organization will diverge. |
| Date | ✅ | The date of reflecting the operation for the recipient. It must fall within the open period. A later date than the event will distort the period of expense/income recognition. |
| Number | ✅ | Assigned automatically upon recording. Do not touch manually — you will disrupt the numbering. |
| Sender Division | ✅ | Whose balance is transferring the operation. This affects the internal settlement account and analytics. |
| Recipient Division | ✅ | Whose balance is receiving the operation and where the entries are formed. If you mix them up — the counter entries will not match during reconciliation. |
| Content (header) | — | General comment on the notice. It will appear in the printed form. If left empty — you won't remember the essence later. |
Table part "Entries" (at least one line is mandatory):
| Line Attribute | Purpose |
|---|---|
| Debit Account | Debit account for the recipient (expense, asset, internal settlement account). |
| Debit Subaccount | Analytics for the Debit account (cost item, counterparty, nomenclature). An unfilled mandatory subaccount will prevent the document from being processed. |
| Credit Account | Credit account. Usually, this is the internal settlement account between divisions. |
| Credit Subaccount | Analytics for the Credit account. |
| Amount | Amount of the entry in tenge. Zero or empty — the line is meaningless, and processing will not occur. |
| Content | Explanation of the specific line. |
Rule: one side of the entry is a "working" account (expense, asset, liability), the other is the internal settlement account (settlements between the head office and the branch). It is through this that the counter notices are later "collapsed" during reconciliation.
4. Example with entries
Condition. LLP "Astana-Stroy" has a branch with a separate balance sheet. The head office paid the rent for the branch's office for September 2026 — 100,000 ₸ (excluding VAT, the invoice from the landlord is closed at the head office). The expense should "go" to the branch.
At the head office (with its documents) the expense for internal settlements:
| Debit | Credit | Amount |
|---|---|---|
| 1280 "Other Short-term Receivables" (settlements with the branch) | 3310 "Payables to Suppliers" | 100,000 ₸ |
Notice for Other Transactions reflects the acceptance of the expense at the branch:
| Debit Account | Debit Subaccount | Credit Account | Credit Subaccount | Amount |
|---|---|---|---|---|
| 7210 "Administrative Expenses" | Cost Item "Rent" | 3390 "Other Short-term Payables" (settlements with the head office) | Sender Division | 100,000 ₸ |
Entry upon processing the notice:
| Debit | Credit | Amount |
|---|---|---|
| 7210 | 3390 | 100,000 ₸ |
Result: the expense of 100,000 ₸ is recognized on the branch's balance sheet, and a counter pair has formed on the internal settlement account (1280 at the head office ↔ 3390 at the branch), which cancels out during consolidated reporting for the legal entity. VAT does not arise here — this is a transfer within one legal entity, not a sale, so account 3130 and the rate of 16% are not involved.
5. Types of operations
The document is universal — you define "other" operations yourself with a set of entries. Typical scenarios:
- Transfer of expenses head office → branch (rent, communication services, general administrative costs).
- Transfer of income and liabilities not tied to goods/fixed assets/money.
- Redistribution of debts between divisions on separate balances.
- Reflection of the counterparty of a transaction already processed in another division — to ensure internal settlements match.
If you are transferring a specific asset (goods, materials, fixed assets, money), use specialized "Notices" instead of "other".
6. What is formed upon processing
- Accounting entries — exactly those you specified in the table part (entry in the journal of entries / accounting register "Economic Calculation").
- Movements in the internal settlement register between divisions — for subsequent reconciliation and elimination during consolidated reporting.
- Electronic documents are NOT formed. ESF (IS ESF) and VAT invoices are not issued here: the transfer within one legal entity is not recognized as a turnover for VAT. If you need an ESF — then it is a sale, and the document is selected incorrectly.
7. Printed forms
By the button "Print":
- "Notice" — printed form of the notification with the details of the sender/recipient, content, and amounts.
- "Accounting Certificate" — breakdown of the document's entries.
The printed form is signed and handed over to the receiving division — this is the basis for reflecting the operation on its side.
8. Common errors
"The 'Organization' field is not filled" — the legal entity is not selected. Fill in the header; without the organization, the document cannot be saved.
"Subaccount values are not filled..." / "Mandatory attribute '...' in line N is not filled" — there is mandatory analytics (cost item, counterparty, division) for the Debit or Credit account, and you missed it. Expand the line and fill in all subaccounts of the selected account.
"The document cannot be processed: the amount in line N is not filled" — the line is without an amount or has zero. Enter the amount or delete the empty line.
"The period is closed for editing" — the date fell into a closed period due to regulatory operations. Set the date in an open period or remove the date restriction (Administration → Dates of editing prohibition).
Internal settlements do not match during reconciliation — the sender and recipient have different internal settlement accounts or the divisions are mixed up. Check that the Credit account of the notice (for example, 3390) corresponds to the Debit account of the sender (1280), and the divisions are indicated mirror-wise.
The "Notice" item is missing from the menu — accounting by divisions on a separate balance sheet is not enabled in the organization. Enable it in the enterprise structure; otherwise, the document is unavailable.
9. FAQ
How does "Notice for Other Transactions" differ from a regular "Notice"? Regular "Notices" transfer specific objects (fixed assets, goods, money) with ready-made logic. "Other" is a universal document: you define any account correspondence for operations that are not among the typical ones.
Does the document generate an ESF or VAT invoice? No. This is a transfer within one legal entity, not a sale. Turnover for VAT does not arise, and ESF in IS ESF and VAT invoices are not issued.
Does VAT arise when transferring via notice? No. The rate of 16% and account 3130 "VAT Payable" apply to sales to third parties, not to internal settlements between divisions of one legal entity.
Which account to use for internal settlements? The account for settlements between divisions — usually from the group of other receivables (1280) and other payables (3390). The main thing is mirror symmetry: what is in Debit 1280 for the sender, is in Credit 3390 for the recipient (and vice versa).
Do I need to create two documents — one for the sender and one for the recipient? The sender reflects its side with its primary documents, and the "Notice for Other Transactions" processes the operation for the recipient. This is the counter entry; during consolidated reporting, internal turnovers are eliminated.
Can I enter multiple subaccounts in one line? Yes, the document processes all analytics of the selected accounts. Fill in all mandatory subaccounts for both debit and credit — otherwise, processing will not occur.
What to do if the period is already closed? Either shift the date to an open period, or temporarily remove the date restriction (Administration → Dates of data change prohibition), process the document, and restore the restriction.
Does the document affect tax registers and VAT declarations? No effect on VAT turnover — yes for accounting and internal settlements. The expenses/income you processed participate in the financial result of the division where the entries were formed.
Can I enter a notice based on another document? Direct "input based on" for arbitrary operations is usually not provided — the document is filled manually based on the notification data from another division. You set the entries yourself.
10. Related documents
- Other types of "Notices" — for the transfer of fixed assets, goods, and cash between divisions (for typical objects, use them instead of "other").
- Operation (accounting and tax accounting) — an analogue for arbitrary entries within one division, without the mechanism of internal settlements.
- Primary documents of the sender (service receipts, payment documents, accruals) — the basis on which you manually fill in the notice for the recipient.
- Turnover and balance report for account 1280/3390 — a reconciliation tool that shows whether the counter notices matched between divisions.
How to know your release
"Help" → "About the program". Look at the line with the configuration version — it should start with "Accounting for Kazakhstan, version 3.0". If the release differs from 3.0.74.2, some fields and printed forms may look different.
The manual was prepared for release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). Numerical norms are provided as of 2026: VAT 16%, MRP 4,325 ₸, MSP 85,000 ₸.