In 2026, a 1C database is added to the launch list based on its actual location, opened under a user account, and access is restored after checking the path, username, password, and permissions. During a tax audit, the taxpayer must provide tax authority officials with access to view software data upon presentation of the required documents (Article 168 of the Tax Code of the Republic of Kazakhstan).
What an Accountant Needs to Know About a 1C Database
In everyday usage, a 1C database means an organization’s working information database. The accountant opens the accounting system in it and performs the operations available to them. A single installed program can be used to launch several databases, so it is important to select the correct entry from the list and pay attention to its name.
The database itself should not be confused with the shortcut used to launch it. An entry in the launch list helps the program access the database location. If this location has changed, the old entry may stop working, although the data remains on another computer, server, or at another address.
It is particularly useful for an accountant to know in advance:
- what the database is called in the launch list;
- where it is actually located;
- who is responsible for technical access;
- which credentials are used to sign in;
- whether the organization has a current backup copy.
Before making any changes, it is advisable to coordinate the actions with the responsible specialist. Do not delete files, change settings, or create a new empty database simply because the previous one did not open: first, the cause of the failure must be determined.
How to Add a Database to the 1C Launch List
A database needs to be added to the launch list when the required entry is missing, the user has started working on another computer, or the connection settings need to be configured again. Command names and the sequence of actions depend on the platform version, configuration, and database hosting option. In the launch window, select the option to add an existing information database and specify its actual location or connection settings.
Before configuration, prepare information about where the working database is located. It is best to obtain this information from the system administrator, support specialist, or another responsible employee. Do not select a random folder or connect an unknown copy: databases that look similar may contain data with different levels of relevance.
After adding it, check three things:
- A clear database name has appeared in the launch list.
- Selecting it opens the accounting records of the correct organization.
- The expected users and working data are available.
If you find an empty database, an unfamiliar set of data, or another organization, stop entering documents and verify the connection settings with the responsible specialist. This will help prevent records from being maintained in an incorrectly selected copy.
What to Do If the File Path Is Not Found
An error stating that the file path was not found may occur after a file-based database has been moved, a folder has been renamed or deleted, the network address has changed, or access to the location is unavailable. In this case, the previous entry in the launch list points to an address where the database is no longer available.
It is convenient to perform the checks in sequence:
- confirm whether the database was moved to another computer or server;
- find out whether the folder or network address of the location was changed;
- check whether the new location is accessible from the accountant’s work computer;
- compare the actual location with the entry settings in the launch list;
- ask the responsible specialist to correct the connection if the address is outdated.
Do not delete an entry that cannot be opened until the circumstances have been clarified if you are unsure that you can restore the correct settings. Also, do not copy the working database between computers yourself without an agreed procedure: this may result in multiple versions, making it difficult for employees to determine which one is current.
After correcting the path, open the database and make sure that you see the expected organization and the latest familiar documents. This check is more important than the mere fact that the program launched successfully: the program may open another copy if the wrong location was selected during configuration.
1C Fresh Database and Authentication Error
The search query “1C Fresh database” is usually associated with working through a cloud-based access option. If there is a sign-in problem, the cause may not be the file location but user authentication. Check the entered details, the password saved in the browser, and whether access to the selected database is available.
If the system reports an authentication error, check:
- whether you selected the correct database;
- whether the username was entered correctly;
- whether the browser or another password-saving tool is automatically entering an outdated password;
- whether this user has been granted access to the required database;
- whether the credentials were changed by the responsible employee.
A password must not be sent in unencrypted correspondence or disclosed to third parties. If you cannot independently confirm that the credentials are correct, contact the access administrator. Provide the exact error message and indicate at which stage it appears without disclosing the password itself.
For a 1C:Accounting database, the general principle is the same: first distinguish a connection problem from a credentials problem. A message about a missing path means that the database location and the availability of the specified address must be checked, while an authentication error means that the username, password, and granted access permissions must be checked.
Practical Procedure
When a 1C:Accounting database does not open, the accountant does not need to reinstall the program immediately. Start by recording the exact message text and the name of the selected database. Then determine whether the database is local, hosted on another computer or server, or accessible through the cloud.
If the message states that the path was not found, determine the database’s actual location and whether that address is accessible. If an authentication error appears, check the credentials and the access granted to the user. If the required entry is missing from the launch window, add the existing database to the list using the correct settings.
After restoring access, verify that the correct working database is open. Do not enter new documents or change credentials until this has been checked. As a preventive measure, have the responsible employee keep an up-to-date description of the connection, information about backups, and the procedure for requesting technical assistance, but do not include passwords in a publicly accessible document.
A separate procedure applies during a tax audit: the audited taxpayer must provide tax authority officials and engaged persons specified in the audit order with access to view software data. Access is provided upon presentation of the audit order and official identification documents or identification cards; if special clearance is required, it must also be presented (Article 168 of the Tax Code of the Republic of Kazakhstan).
Questions and Answers
What does “1C database” mean? — It is an information database selected from the launch list to work with an organization’s data.
Why does 1C say that the file path was not found? — The entry in the launch list may point to an inaccessible or changed database location. Its actual address must be determined and the connection settings checked.
What should I do if the database is not in the launch list? — Add the existing information database using information about the correct location or connection settings obtained from the responsible specialist.
Why does the 1C Fresh database not open? — If there is an authentication error, check the selected database, username, whether the saved password is current, and whether this account has access.
Can I create a new database if the old one does not open? — A new empty database does not restore access to the working data. First determine the cause of the error and restore the correct connection.
Is it necessary to provide access to 1C data during a tax audit? — Yes. The audited taxpayer must provide access to view software data upon presentation of the required documents (Article 168 of the Tax Code of the Republic of Kazakhstan).