Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
You trade marked products — footwear, tobacco, medicines, EAEU goods. In the morning, you transported a batch of sneakers from the central warehouse to the retail store, both locations are yours, and the legal entity is the same. The warehouse worker scanned the boxes and shipped them. Everything would be fine, but the marking codes of these sneakers are still "registered" in the information system at the central warehouse. Until you send the internal transfer act to the IS CEDM, the store will not be able to legally sell the product through the cash register: when scanning the DataMatrix, the cash register will return "code not on the balance of the sales point." This is where you open this document.
1. Purpose
The document "Internal Transfer Act IS CEDM" records the movement of marked (traceable) goods between your warehouses and structural divisions within one organization and generates an electronic act for the state marking accounting system — IS CEDM. Ownership does not change: this movement is "within itself," but the marking system must know where the codes are currently located.
2. Where to find
- Section "Purchases" (or "Sales") → block "IS CEDM / Marking of Goods" → "Internal Transfer Acts".
- The "Create" button opens a new document.
- Quick way: "Main Menu" → "Service" → "Go to navigation link" and paste:
e1cib/list/Document.InternalTransferActISCEDM
This way, you will get to the list of documents, bypassing the search by sections.
2a. How to know your release
"Help" → "About the program" (or the ℹ️ icon in the upper right corner). In the opened window — the version of the platform (for example, 8.3.24) and configuration release ("Accounting for Kazakhstan, version 3.0 (3.0.74.2)"). If your release differs, the location of the fields may shift slightly, but the logic remains the same.
3. How to fill
Fill from top to bottom — this way, default values are substituted.
| Field | Purpose | What happens in case of error |
|---|---|---|
| Organization (mandatory) | The act is generated in its name and signed with an electronic digital signature (EDS). | The act will go to IS CEDM under someone else's BIN — the operator will reject it. |
| Date (mandatory) | Date of actual transfer. Determines the period of code movement. | Backdated after sending to IS — date discrepancy with the operator, status "error". |
| Number | Assigned automatically. Change only when using your numbering. | Duplicate numbers when entered manually. |
| Sender (warehouse/department) (mandatory) | Where the codes are leaving from. Must match the location where the codes are currently registered. | "Code not found at the sender warehouse" — the act will not be processed. |
| Recipient (warehouse/department) (mandatory) | Where the codes are going to. | The product will "hang": it cannot be sold at the new point. |
| Basis | Reference to "Goods Transfer," from which the act is entered. | You will have to enter the codes manually. |
| Comment | Free text for your reference. | Does not affect processing. |
Table part "Products / Marking Codes"
This is the core of the document. Here, the identification codes (DataMatrix / GTIN) that are being transferred are listed.
- Method of entering codes — three options: 2D scanner, loading from the basis document, selecting from the IS CEDM balances. For large batches, scan the aggregated codes of the boxes (SSCC) — nested units will be revealed.
- GTIN / nomenclature — match the code to the product from the directory. If the nomenclature is not matched with GTIN, the line will be highlighted: sales through the cash register will not go through.
- Quantity is pulled automatically based on the number of scanned codes. Manual editing will lead to a desynchronization of "codes" and "units".
This document typically does not create accounting entries — it works with marking registers. The movement of goods in monetary terms is reflected in the related document "Goods Transfer." Whether the act is reflected in accounting registers directly in your assembly — this point requires verification in the settings of the accounting policy for marking of your release.
4. Detailed example with numbers and entries
Situation. LLP "AitemKZ" (VAT payer, rate 16%) transfers 50 pairs of sneakers from the central warehouse "Main" to the retail store "Store No. 1". Cost price — 8,000 ₸ per pair. All 50 pairs are marked, and the codes are registered at the "Main" warehouse.
Actions:
- In "Goods Transfer," shipped 50 pairs:
Debit 1330 (Store No. 1) Credit 1330 (Main)— 400,000 ₸. VAT is not charged — ownership does not change, there is no sale. - Based on the transfer, entered "Internal Transfer Act IS CEDM": 50 DataMatrix codes were pulled automatically.
- Sender — "Main," Recipient — "Store No. 1".
- Processed and clicked "Send to IS CEDM", signed with EDS.
What resulted:
| Debit | Credit | Amount | Content |
|---|---|---|---|
| 1330 "Goods" (warehouse Store No. 1) | 1330 "Goods" (warehouse Main) | 400,000 ₸ | Transfer of 50 pairs (basis document) |
There are no accounting entries for the act itself in IS CEDM — it moves marking registers: 50 codes are removed from the balance of the "Main" warehouse and placed on the balance of "Store No. 1". After a successful receipt from the operator, the status of the act is "Accepted by IS CEDM", and the store's cash register sells these sneakers without error. In future retail, the customer will pay the price with 16% VAT, but that is another document.
5. Types of operations
The document covers options for internal movement of codes:
- Transfer between warehouses of one organization.
- Transfer between structural divisions (retail points, separate divisions) without changing ownership.
- Introduction into circulation at the point — placing codes on the balance of a specific store.
- Adjustment of storage location — if the codes are "stuck" at the wrong warehouse.
6. What is formed upon processing
- Movements in marking registers — identification codes are moved from the sender's balance to the recipient's balance in IS CEDM.
- Electronic document (act) for IS CEDM — is formed, signed with EDS, and sent to the operator. Statuses: "Draft" → "Sent" → "Accepted / Error".
- Operator receipt — response is uploaded, status is recorded in the document.
- Accounting entries (Debit 1330 / Credit 1330 by warehouse analytics) go through the basis document "Goods Transfer," not through the act itself.
7. Printed forms
By clicking the "Print" button, the following are available:
- Internal Transfer Act (internal document form).
- Invoice for internal transfer (form Z-2) — standard warehouse form of the RK.
- List of marking codes — list of DataMatrix/GTIN with quantity for verification with the warehouse worker.
- Receipt from IS CEDM — confirmation of receipt of the act by the operator (after successful submission).
8. Common errors
"Marking code not found at the sender warehouse" — you specified the wrong sender warehouse or the codes have already been transferred by another act. Check the current location of the codes in the IS CEDM balance report and set the correct sender.
"Nomenclature not matched with GTIN" — the GTIN is not filled in the product card. Open the nomenclature → "Barcodes/GTIN" → enter the code, otherwise the line will not be sent.
"Certificate for signature (EDS) not filled in" — the organization's certificate is not selected. Set up "Administration" → "Exchange of electronic documents" and link the EDS to the organization.
"Sender and recipient are the same" — you selected the same warehouse in both fields. You cannot transfer the code "to itself" — specify different objects.
"Document date is earlier than the date of the last operation for the code" — you are entering the act backdated after a later operation. Set the correct date or cancel subsequent movements.
9. FAQ
Questions and answers are presented in a separate block below.
10. Related documents
Based on which it is entered:
- "Goods Transfer" — the main source; codes and quantities are pulled from it.
- "Receipt of goods" / "Receipt of goods and services" — if codes are first entered into circulation and then transferred.
What is entered based on / what is related:
- "Retail sales report" / cash register receipt — the transferred codes are sold at the recipient point.
- "Write-off of goods IS CEDM" — if part of the codes is disposed of (defective, spoiled) after the transfer.
- "Notification of introduction into circulation" — precedes if the product is only marked.
How to know your release: "Help" → "About the program" — there you will find the version of the platform and the configuration release.
Prepared for "1C: Accounting for Kazakhstan," version 3.0, release 3.0.74.2.