In 2026, the “uploaded to 1C” status only confirms that information has been transferred or imported: the accountant must check the objects created, details, amounts, dates, duplicates and document status. If cash register receipt details have been uploaded, bear in mind that the receipt is a primary accounting document confirming a cash transaction between the seller and the buyer (Art. 19 of the Tax Code of the Republic of Kazakhstan).
What the “uploaded to 1C” status means
Uploading to 1C may refer to different operations: adding an infobase to the startup list, transferring data from another program, importing a file, exchanging data between configurations or receiving electronic documents. It is therefore important first to determine exactly what was uploaded and what result was expected.
For example, an import may create documents but leave them unposted. In another case, reference directory items may appear in the database, but some details may be blank. During an exchange, only new records may be uploaded, or existing records may be changed. A message confirming the successful completion of a technical operation does not mean that the data is ready for use in accounting or tax records.
After uploading, it is advisable to check:
- the selected organisation and infobase;
- the period for which the information was transferred;
- the number of objects created and changed;
- dates, amounts, currency and counterparties;
- whether all required details have been completed;
- whether there are duplicates in reference directories and documents;
- the status of documents: whether they have been saved or posted;
- the results in related registers and reports.
It is advisable to back up the database before a bulk import. If the file structure is unknown, it is safer to perform a test upload of a small data set first and check the result.
Uploading a 1C configuration and transferring data between databases
Uploading a configuration is not the same as importing accounting documents. A configuration defines the structure and logic of the application solution: forms, reference directories, documents, reports and algorithms. An error during this operation may affect the entire database, so an accountant should not replace a configuration file without understanding its origin, compatibility and purpose.
Before changing the configuration, it is necessary to determine the platform version, the production database release, the configuration type and whether any customisations are present. A backup should also be made, and the timing of the work should be agreed upon, as users may need to log out of the database. After an update or transfer, check that the program starts, as well as user permissions, key documents, reports and configured exchanges.
When transferring data between 1C solutions, the scope of work depends on the reference directories, opening balances, document history and integrations involved. A standard exchange between empty databases differs from transferring previously accumulated data. If the systems use different analytics, reference directory structures or accounting rules, the results of automatic matching must be checked separately.
How to check an XML or Excel upload to 1C
XML is generally used for structured data exchange. Before importing, you need to establish which configuration and processing routine the file was prepared for. A matching .xml extension does not guarantee compatibility: the receiving processing routine expects a specific structure, field names and value types.
After uploading the XML, check the exchange log and the objects created. Particular attention should be paid to identifiers, counterparties, contracts, inventory items, tax details and dates. If some rows are rejected, first review the program messages and only then repeat the import. Re-uploading without analysis may create duplicates.
Before uploading from Excel, arrange the table into an unambiguous structure: each row must correspond to one record, column headings must correspond to the intended fields, and dates and numbers must be recognised consistently. Do not merge cells, mix text and numbers in the same column or include subtotals within the data array.
Practical procedure for checking an Excel import:
- Match the file columns to the 1C details.
- Upload several test rows.
- Check the result manually.
- Perform the main import.
- Reconcile the number of rows and control totals.
- Check for duplicates and blank fields.
If an external processing routine is used, it is important to make sure that it is intended for the installed configuration and release. The sequence of commands may vary, so the exact path in the interface is determined by the program version and the specific processing routine.
How to upload SSWS and EWCCs to 1C Kazakhstan
Before uploading SSWS data, you need to determine the source file format, period, organisation and purpose of the data. The abbreviation and file contents must be unambiguously defined by the system or processing routine being used. The specific command depends on the configuration, installed processing routine and completed customisations.
For an EWCC, it is necessary to distinguish between receiving an electronic work completion certificate through a configured integration and manually importing a file. After uploading, the accountant should match the parties to the transaction, contract, underlying document, date, turnover and other available details, and also check whether the related accounting document has appeared and whether it needs to be posted.
If an EWCC fails to upload, check the user permissions, exchange settings, validity of the file or connection, log messages and compatibility of the processing routine with the installed configuration release, in that order. After resolving the error, perform a test upload of one document and check the result before starting a bulk exchange.
If an error is related to the driver file for connected equipment, check the equipment record, selected driver, completion of its details and compatibility with the installed program version. Re-importing accounting documents will not resolve this error.
Frequently asked questions
The data has been uploaded to 1C—can reports be prepared immediately? — No. First check the completeness of the import, details, document posting, duplicates and the reflection of the information in accounting reports.
How can I tell where the data was uploaded? — Open the operation log or protocol, determine the type of objects created and filter them by organisation, period and modification time. The exact method depends on the configuration and processing routine used.
Can XML or Excel be uploaded again? — Only after checking the rules for finding existing records. If the processing routine creates new objects every time it runs, importing the data again will result in duplicates.
Why did the documents not affect the accounts after they were uploaded? — They may only have been saved, may contain blank details or may need to be posted. Check the document status and 1C messages.
What should be done before uploading a configuration? — Determine version compatibility and whether any customisations are present, save a backup, have users finish their work and arrange for the database to be checked after the change.
Sources
Tax Code of the Republic of Kazakhstan, Article 19 — concepts related to cash transactions and cash register machines.