You can send an electronic act of completed works (EAWR) directly from 1C:Accounting for Kazakhstan in a few clicks, without switching between systems: the entire cycle from the sales document to signing with a digital signature and sending to the recipient takes place within a single document. Below is the step-by-step procedure, as well as the points worth paying attention to before sending.
What EAWR is and when it is needed
An electronic act of completed works (EAWR) is an electronic document confirming the fact of performance of works or provision of services between the contractor and the customer. It is drawn up and transferred to the recipient in electronic form with a digital signature (DS). The EAWR is used instead of a paper act and, as a rule, is used together with the ESF when it comes to works and services.
In 1C:Accounting for Kazakhstan, drawing up and sending an EAWR are built directly into the sales document, which makes it possible not to duplicate data manually and not to switch to third-party services.
How to send an EAWR from 1C
- Open the Sales document for which the act of completed works needs to be drawn up.
- Go to the EAWR section inside this document.
- Perform the Signing of the document using the DS.
- Click Send — the act will go to the recipient.
Thus, the entire cycle — from the sale to signing and sending the act — takes place within a single document, without unnecessary transitions between systems.
What to prepare before sending
To make sure the sending goes without errors, check the basic settings and details in advance:
- Valid DS. Make sure that the digital signature certificate has not expired and is connected to the workstation. Without a valid DS, you will not be able to sign and send the document.
- Details of the contractor organization. The name, BIN/IIN and other data must be filled in correctly in the organization's card.
- Details of the recipient (counterparty). The customer's BIN/IIN and name must match their registration data — otherwise the document may not be delivered or will be rejected.
- Correctness of the sales document itself. The nomenclature of works/services, units of measurement, amounts and content of the act must reflect the works actually performed.
Relationship between EAWR and ESF
The EAWR and the electronic invoice (ESF) are different documents, each with its own purpose. The EAWR confirms the fact of performance of works (services), while the ESF is used for VAT accounting and taxation purposes. When selling works and services, both documents are, as a rule, drawn up. Clarify the procedure for issuing the ESF and the deadlines for sending it in the current version of the Tax Code of the RK and the requirements of the SRC, and also make sure that the EAWR and ESF data for one transaction are consistent with each other.
Tracking the document status
After sending, it is useful to monitor the state of the EAWR:
- The document has been sent to the recipient.
- The recipient has viewed and/or signed the act on their side (if two-sided signing is provided for).
- The document has been rejected — in this case you need to find out the reason, correct it and resend.
The statuses are, as a rule, displayed in the sales document itself in the EAWR section, so there is no need to look for the document in a separate list.
Typical mistakes
- Expired or unconnected DS. The most common reason why the document cannot be signed. Check the validity period of the certificate in advance.
- Incorrect BIN/IIN of the recipient. Due to a discrepancy in the details, the act does not reach the required counterparty.
- Sending without signing. The "Signing" step must not be skipped — first the DS, then sending.
- Discrepancies between the EAWR and the ESF. Different amounts or names for one transaction create problems during reconciliation and accounting.
- Changing the document after sending. Edits to the sale after sending the act lead to data mismatch between the parties. If correction is necessary, clarify the procedure for correction and resending.
What to check
- Whether the DS is valid and connected to the workstation.
- Whether the details of the organization and counterparty are filled in correctly (BIN/IIN, name).
- Whether the content of the act corresponds to the works (services) actually performed.
- Whether the steps have been completed in the correct sequence: Sales → EAWR → Signing → Sending.
- Whether the EAWR data and the corresponding ESF for one transaction are consistent.
- What the document status is after sending — delivered, signed by the recipient or rejected.
- Whether the requirements of the Tax Code of the RK and the SRC on electronic document management of works and services are current for the present period — check against official sources.