The Organization field in indirect cost distribution methods is inactive because the user does not have the option to keep records by organizations enabled. To make the field available, you need to open the settings of a specific user in the User and rights settings section and set the value to "Yes" in the "Accounting for all organizations" parameter. After that, the organization in the distribution methods can be selected without restrictions. This setting is individual for each user, so if several employees have the problem, it is changed separately for each of them.
Why the field is inactive
Many accountants perceive the grayed-out (unavailable) Organization field as an error in the directory of indirect cost distribution methods or as a sign of a database failure. In fact, the reason is not in the directory, but in the personal rights settings of the specific user. In 1C:Accounting for Kazakhstan, directories and documents may behave differently depending on whether the user works with one organization or with all organizations of the information base.
When the flag for working with all organizations is not set for a user, the program assumes that they operate with the data of a single "own" organization. In this case, the explicit selection of an organization in a number of objects, including in indirect cost distribution methods, is hidden or blocked — the program has nothing to offer for selection, since the scope of visibility is limited. This is precisely why the field remains unavailable for selection, and not because there is an error in the methods directory itself.
How to fix: step-by-step procedure
- Make sure you have logged into the program under a user with administrator rights (changing other users' rights settings is only possible with the appropriate authority).
- Open the User and rights settings section.
- Find in the list the user for whom the Organization field is inactive.
- Open the card (settings) of this user.
- Find the "Accounting for all organizations" parameter and set its value to "Yes".
- Save the changes.
- Return to the directory of indirect cost distribution methods and make sure that the Organization field has become active and the organization is selected without restrictions.
If the changes are not displayed immediately, it makes sense to reopen the distribution method form or log into the program again under this user, so that the new rights are applied in the session.
When to change the setting for several users
The "Accounting for all organizations" parameter is applied individually to each user. This means that if the Organization field is inactive for several employees at once, it is not enough to correct the setting for one of them — you need to change the value to "Yes" separately in the card of each user who has encountered the problem.
- Check how many users actually have the situation with the inactive field.
- Go through each such user and enable the flag for working with all organizations.
- Ask each employee to recheck the availability of the field in their session.
When to enable accounting for all organizations and when not
The "Accounting for all organizations" flag should be applied deliberately based on how work is structured in your database. If the information base keeps records for several legal entities (for example, an outsourced accounting service or a group of companies), and the user really needs to configure distribution methods for different organizations, enabling the parameter is justified and solves the problem with the inactive field.
If, however, there is one organization in the database, and the differentiation by organizations was disabled intentionally (to simplify the interface or to restrict an employee's access only to "their" data), it is worth considering whether access to all organizations should be granted. Perhaps for a specific task it is sufficient to configure the distribution method within one organization, without expanding the user's scope of visibility. The decision is made taking into account the internal policy on data access and the division of responsibilities.
Common mistakes
- Looking for the cause in the distribution methods directory. They try to recreate the method, clear the cache, or reinstall the configuration, although the issue is in the user's personal settings.
- Changing the setting for the wrong user. They enable the flag for the administrator or for "the first available" employee, while the problem remains for the one whose field is actually inactive.
- Forgetting that the setting is individual. They believe it is enough to enable the parameter once "for the whole database" and do not go through all the affected users.
- Changing settings without administrator rights. They try to edit the user card from an account without the appropriate authority and do not understand why the changes are unavailable.
- Not checking the result in the right session. They change the parameter but do not reopen the form or the program, which makes it seem that the setting "did not work".
What to check
- Which account you have logged in under and whether you have the rights to change user settings.
- Which specific user has the Organization field inactive — it is that user's card that needs to be opened.
- Whether the value "Yes" is set in the "Accounting for all organizations" parameter in the User and rights settings section.
- Whether the changes have been applied in the current session (if necessary, reopen the method form or log back into the program).
- Whether all affected employees are covered, if the problem was not with a single user.
- Whether enabling access to all organizations complies with your internal policy on differentiating data access.