Extra kopecks in salary appear due to the lack of settings for rounding the calculation results. This is solved by creating the document "Procedure for Rounding Salary Calculation Results" in 1C:Accounting for Kazakhstan. After it is set up and posted, the program will round the total salary amounts correctly, and extra kopecks will stop appearing in the calculations.
Why kopecks appear
When calculating accruals and deductions, the program performs intermediate operations with fractional values: it calculates amounts by days, hours, percentages, and distributes payments across types of accruals. Each such operation can produce a result with kopecks, and when summed up, a "tail" accumulates that looks like extra kopecks in the total amount payable.
- There is no setting for rounding the total results of salary calculation.
- Accruals are calculated based on a daily/hourly rate, and the fractional part is carried over into the total.
- Different types of accruals form the amount payable, and rounding is not applied to them uniformly.
The final document "Procedure for Rounding Salary Calculation Results" sets the rule by which the program brings the total amounts to the required precision, eliminating these "tails".
How to set up rounding: step-by-step procedure
- Open the salary section and create the document "Procedure for Rounding Salary Calculation Results".
- Specify the organization for which the setting applies (if the database maintains records for several organizations).
- Set the date/period from which the rounding procedure takes effect. This determines which calculation periods the setting will apply to.
- Verify that the setting covers all accruals that form the total amount payable.
- Post the document.
- Recalculate the salary for the required period (or re-post the accrual documents) so that rounding is applied to the already entered data.
If kopecks still remain
After creating the document, kopecks may persist for several reasons. Check the following:
- Period of validity. Make sure the document is applied to the required period and its date is no later than the calculation month in which kopecks remain.
- Coverage of accruals. Check whether the setting applies to all accruals that form the total amount payable. If some accrual did not fall under the rounding rule, its fractional part will still be visible in the total.
- Recalculation. The setting affects new calculations. If accrual documents have already been posted, they need to be recalculated or re-posted for rounding to take effect.
- Organization. When keeping records for several organizations, make sure the rounding procedure is created specifically for the organization for which the salary is calculated.
What to pay attention to
Rounding of total amounts is a convenience for display and payment, but it affects related areas of accounting. Therefore, when implementing the setting, keep adjacent calculations in view:
- The amounts payable must match the payment sheets and the amounts paid out to employees.
- Verify that rounding did not lead to discrepancies between the accrued salary, deductions, and the amount to be paid out.
- Take into account the relationship with the calculation of IIT, MPC, contributions, and deductions: the amounts included in the salary FNO must remain correct and consistent with the registers.
- After the setup, reconcile the monthly totals with the salary reports to make sure the kopecks are removed without distorting the total payroll fund amount.
Common mistakes
- The document was created, but the already posted accruals were not recalculated — kopecks remain in the old calculation.
- The document date was set later than the calculation period, so the setting did not apply to the required month.
- The setting does not cover all types of accruals forming the payment — an unaccounted accrual produces a "tail".
- The document was created for the wrong organization in a multi-company database.
- The total was rounded, but the result was not reconciled with the payment sheet and salary reporting.
What to check
- Whether the document "Procedure for Rounding Salary Calculation Results" has been created and posted.
- Whether the period of validity of the setting matches the period in which kopecks remain.
- Whether the setting covers all accruals forming the amount payable.
- Whether recalculation (re-posting) of accruals has been performed after the setup.
- Whether the organization for which the document was created is correct.
- Whether the total amounts payable match the payment sheets and the data on salary accruals, deductions, and withholdings included in the reporting.