In 2026, forms in 1C are used to enter, view, and present data, but tax forms for the fulfilment of tax obligations are prepared and submitted to the tax authority in accordance with the rules of the Tax Code of the Republic of Kazakhstan: these include tax applications and tax returns (Art. 112 of the Tax Code of the Republic of Kazakhstan). Accountants must distinguish between an object form, a print form, and a tax form: the first is used to work with data in the software, the second determines how a document appears when printed or saved, and the third is intended for the fulfilment of tax obligations.
Types of Forms Used in 1C
In their day-to-day work, accountants most often interact with list, document, directory item, and report forms. These forms allow users to create transactions, select counterparties, enter amounts, check posting results, and obtain final data.
List form displays a set of objects: sales documents, receipt documents, payment orders, employees, or counterparties. It usually provides search, filtering, sorting, and navigation to individual records.
Document or item form is intended for entering and editing information. It may contain details of the organisation, counterparty, agreement, dates, amounts, and tabular sections. The set of fields depends on the configuration, solution version, user permissions, and settings of the specific infobase.
Report form allows users to specify a period, organisation, and other parameters and then generate the result. Before using report data, accountants should check the filters: an incorrectly selected organisation, business unit, or period may change the result without displaying an explicit error message.
Print form is generated from the document data and is intended for viewing, printing, or saving. It does not replace the document itself in the infobase. Source data should be corrected in the document, after which the printable version should be generated again.
Tax form has a specific purpose. A taxpayer or tax agent prepares and submits it to the tax authority for the fulfilment of tax obligations. Tax forms are prepared in Kazakh or Russian and submitted on paper or as an electronic document (Art. 112 of the Tax Code of the Republic of Kazakhstan).
How to Complete and Check a Form
First, determine which object is open: a document, directory, report, or data processor. This helps clarify the purpose of the fields and the consequences of saving changes. For example, changing a counterparty record may affect how subsequent documents are completed, while changing an individual document relates to a specific transaction.
When completing a form, it is useful to follow this sequence:
- Select the correct organisation and check the working period.
- Specify the counterparty, agreement, or another analytical accounting object if provided for in the form.
- Complete the required details and the tabular section.
- Check the amounts, dates, and transaction details against the source documents.
- Save the document and post it only after checking it, if posting is available for that object.
- Generate the print form and compare it with the document data.
Automatic completion speeds up work but does not eliminate the need for verification. A value may be populated from the organisation, counterparty, or agreement record or from a default setting. If the source information is outdated, it may also be carried over to the new document.
Particular attention is required after copying. A new object may inherit some values from the original, so the date, organisation, counterparty, agreement, transaction details, and amounts must be checked again. A completed field does not necessarily mean that the value is appropriate for the new business transaction.
For tax accounting purposes, the link between a form and its supporting documents is important. Entries in tax registers are made on the basis of source documents (Art. 219 of the Tax Code of the Republic of Kazakhstan). Therefore, before using information from 1C in a tax register, accountants should compare it with the source document rather than merely reviewing the on-screen or print form.
If a Form or Printing Does Not Work
If the required command is missing, first check whether the correct object is open and whether it has been fully completed. The availability of interface elements may depend on the document status, user permissions, form parameters, and installed configuration.
If there is a problem loading or saving a file, record the exact text of the 1C message and the action after which it appeared. Also check the selected folder, file name and format, user permissions, the availability of the file-handling mechanism provided by the software, and the file dialog settings.
If the message concerns print forms, first determine whether a standard or additional print form is being used. Then check whether the error occurs when opening a specific document, copying an object, generating the print form, or saving the result. This distinction helps identify the stage at which the form stops working.
A practical diagnostic procedure:
- save the exact text of the message without paraphrasing it;
- record the document or directory in which the error occurred;
- note the action performed before the error: copying, opening, printing, or saving a file;
- check that the details are completed and review the parameters of the current form;
- check the user permissions and availability of the required command;
- repeat the action on one new object using the standard procedure, provided that this does not alter the accounting data;
- provide the 1C specialist with the object name, sequence of actions, and exact text of the message.
Extensions should not be deleted, program code should not be changed, and a large batch of documents should not be reposted merely to find the cause. It is safer to first reproduce the situation on a single object and determine whether the problem concerns the data, user permissions, file handling, print form, or an additional data processor.
If the error occurred after an update, record the number of the installed release and compare the behaviour of the standard form with that of the custom form. This will help distinguish a configuration change from an error in a specific document or external template.
What Accountants in Kazakhstan Should Consider in 2026
The presence of a field, button, or print template in 1C does not confirm that a document complies with the requirements of the legislation of the Republic of Kazakhstan. The purpose of the form and the required information are determined by the type of document and the transaction it records.
Before recording a transaction, determine the purpose of the document: a source accounting document, tax register, tax return, internal report, HR form, or printable representation. Entries in tax registers must be based on source documents (Art. 219 of the Tax Code of the Republic of Kazakhstan), while tax applications and tax returns are classified as tax forms (Art. 112 of the Tax Code of the Republic of Kazakhstan).
Article 219 of the Tax Code of the Republic of Kazakhstan separately provides for the right of the authorised body to establish forms of source accounting documents and requirements for their preparation by individual entrepreneurs who do not maintain accounting records and financial statements in accordance with accounting legislation. Such entrepreneurs may prepare source accounting documents in the Electronic Invoice Information System using an electronic digital signature (Art. 219 of the Tax Code of the Republic of Kazakhstan).
When legislation and the accounting system are updated, it is useful to check:
- whether the installed configuration release corresponds to the working period;
- whether the document form changed after the update;
- whether custom settings and external print forms were retained;
- whether the on-screen data matches the printed version;
- whether file saving and additional data processors work correctly;
- whether the form type has been identified correctly: software, print, or tax.
If a modified or external print form is used, it should be checked separately. Updating the standard configuration does not mean that a custom template is updated automatically. For material documents, the result should be compared with the source data before it is sent to the counterparty or used for tax accounting purposes.
Tax forms must be retained for the duration of the limitation period. When a taxpayer is reorganised, the obligation to retain the tax forms of the reorganised entity passes to its legal successor (Art. 112 of the Tax Code of the Republic of Kazakhstan). Therefore, a file saved from 1C or a printed copy should be handled in accordance with the organisation’s established procedure for retaining tax documents.
Frequently Asked Questions
How does a document form differ from a print form? — A document form is used to enter and save infobase data. A print form presents that data in a format intended for viewing, printing, or saving.
How does a tax form differ from a form in 1C? — A tax form is prepared and submitted to the tax authority for the fulfilment of tax obligations. Tax forms include tax applications and tax returns (Art. 112 of the Tax Code of the Republic of Kazakhstan). A form in 1C is an interface element or a representation of data in a particular configuration.
Why is there no print button in 1C? — The command may depend on the object type, its status, completion of the details, user permissions, and configuration capabilities. First, check whether the document has been saved, whether the correct object is open, and whether a print form is available for it.
What should I do if a print form error message appears? — Record the exact text of the message and the sequence of actions. Check which form is being used—standard or additional—and at which stage the error occurs: opening, copying, generating, or saving.
Why does 1C not allow me to save a file? — Check the message text, selected folder, file format, user permissions, and availability of the file-handling mechanism used by the software. This information should be provided to the specialist together with the configuration release number.
Can data be corrected directly in the print form? — The source information should be corrected in the document itself, after which the printable version should be generated again. Otherwise, the printable representation may not match the infobase data.
What should entries in tax registers be based on? — Entries in tax registers are made on the basis of source documents (Art. 219 of the Tax Code of the Republic of Kazakhstan). An on-screen report or printable representation should be compared with such documents.
Sources
- Tax Code of the Republic of Kazakhstan, Article 112 “Tax Forms”.
- Tax Code of the Republic of Kazakhstan, Article 219 “Forms of Source Accounting Documents and Requirements for Their Preparation”.