Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
End of the month. You launch "Month End Closing," and at the step "Closing Accounts 8010–8410," a warning pops up: the program does not know in what order to close the divisions. Your boiler room heats both the workshop and the warehouse, and the workshop, in turn, does something for the boiler room — reciprocal services. The program does not understand whose costs to write off first, and either complains or distributes the amounts "haphazardly," resulting in distorted cost calculations. To avoid this, you enter this document and set the order once: who closes first, who follows.
1. Purpose
The document records the order of closing production divisions when closing expense accounts 8110–8410 at the end of the month. It is necessary when there are reciprocal services between divisions, and the program needs to know whose costs to allocate first. It does not create accounting entries by itself — it manages how the "Month End Closing" will operate.
2. Where to find
Path in the interface:
- Section "Production" → group "Settings and Directories" → "Order of Divisions for Closing Accounts" (list of documents).
- Or: "Operations" → "Period Closing" → link to set the order of divisions.
- In the opened list — button "Create".
A quick way to open the list directly in 1C: menu "Service" → "Go to Navigation Link" (or navigation field), paste:
e1cib/list/Document.SettingOrderOfDivisionClosures
2a. How to find out your release
Menu "Help" → "About the Program". In the opened window, you will see the platform version (for example, 8.3.24) and configuration release — a line like "Accounting for Kazakhstan, version 3.0 (3.0.74.2)." Match the instruction with this number: in different releases, the location of menu items may differ.
3. How to fill out
The document is short — essentially, it consists of a header and one table with divisions in the required order.
| Field | Mandatory | Purpose and consequences of error |
|---|---|---|
| Organization | Yes | The order is set separately for each legal entity. If you specify the wrong organization, the month-end closing in the required firm will "not see" the order and will issue a warning again. |
| Date | Yes | Determines the period from which the order is effective. Set the date within the month for which you are configuring the closing (usually the last day or the beginning of the month). A later document overrides an earlier one. |
| Comment | No | For your reference: "reciprocal services of the boiler room and workshop." Does not affect calculations. |
Table part "Divisions":
| Field | Mandatory | Purpose and consequences of error |
|---|---|---|
| Division | Yes | Select from the directory "Divisions." An empty row will cause a posting error. |
| Order / line number | Yes (in fact) | The queue is set by the order of rows from top to bottom: the first row closes first. The key rule is that auxiliary divisions (boiler room, repair, transport) must be above the main ones, because their costs "flow" into the main ones. If you confuse the order, the cost of the main product will not be fully collected. |
Order:
- Click "Create", select Organization and Date.
- With the "Add" button, enter the divisions. First — the one whose services are consumed by all others (for example, "Boiler Room").
- Use the "Move Up/Down" arrows to arrange the queue: auxiliary → main.
- "Post and Close."
Tip: if there are no reciprocal services and each division operates independently, a separate setting is not required — the program will close them in the standard order. The document is needed specifically for mutual service provision.
4. An example with entries
Condition. LLP "Teplo-Service," an organization on the simplified tax system, VAT payer (rate 16%). Two divisions:
- "Boiler Room" (auxiliary production, account 8310) — accumulated costs of 900,000 ₸ for the month (salary, fuel, depreciation).
- "Workshop" (main production, account 8110) — accumulated own costs of 2,400,000 ₸.
The boiler room provides 80% of the heat to the workshop and 20% for administrative needs (7210). To ensure that the costs of the boiler room are included in the cost of the workshop's products, the boiler room must close first.
Filling out the document:
| Row | Division | Cost Account |
|---|---|---|
| 1 | Boiler Room | 8310 |
| 2 | Workshop | 8110 |
Post it. Now launch "Month End Closing." At the step "Closing Accounts 8010–8410," the program distributes costs according to the specified order.
Entries generated by "Month End Closing" due to the established order:
| Debit | Credit | Amount, ₸ | Content |
|---|---|---|---|
| 8110 | 8310 | 720,000 | 80% of boiler room costs written off to main production (workshop) |
| 7210 | 8310 | 180,000 | 20% of boiler room costs — for administrative expenses |
| 1320 | 8110 | 3,120,000 | Cost of production attributed to finished goods (2,400,000 + 720,000) |
| 7010 | 1320 | 3,120,000 | Cost of sold products written off |
If you had placed the workshop above the boiler room, the program would have first closed 8110, and the costs of the boiler room would have "chased" the already closed account — 720,000 ₸ would not have been included in the cost of this month's products. This document is filled out specifically for those 720,000 ₸.
Reminder: the document itself does not create entries — all the entries above are made by "Month End Closing," using the specified order.
5. Types of operations
The document does not have a separate "Type of Operation" field — it performs one function: establishes the order of closing divisions for the organization on the specified date. Only the composition and order of rows in the table part vary.
6. What is generated upon posting
- No accounting entries. The document is a setup.
- Movement in the information register "Order of Divisions for Closing Accounts of Organizations" (records the order for each division and organization on the document date).
- Electronic documents (ESF, SNT) are not generated — this is an internal regulation, there is no implementation.
The result is seen indirectly: during the next "Month End Closing," the step "Closing Accounts 8010–8410" distributes costs in the specified sequence.
7. Print forms
The document does not have its own print form (act, certificate) — it is an internal setting. You can only print the list of documents from the list form using the standard command "More" → "Print List" or through a report on the information register.
8. Common errors
"Field 'Division' is not filled" / "Division in row N is not filled." There is an empty row in the table. Delete it or select a division and repost.
"Order of closing divisions is not set" (warning during month-end closing). There are reciprocal services between divisions, and you either did not create the document or created it for the wrong organization/period. Check that the document date falls within the closing month and the correct organization is specified.
"Cyclic dependency of divisions detected" / costs did not close completely. The order is set such that an auxiliary division is below the main one, or two auxiliary ones "feed" each other without a clear queue. Move the division whose services are consumed by others higher in the list.
"Document not posted" — data in the register not updated. You saved but did not post. Click "Post": without posting, the record does not enter the information register, and the month-end closing will not see the order.
Order "did not work" in the new month. The document is effective from its date until the next similar document. If the structure of divisions has changed, create a new document for the new period, rather than editing the old one retroactively.
9. FAQ
Does the document have entries? No. It only records the order in the information register. All entries are made by "Month End Closing," relying on this order.
Is it necessary to create it every month? No. The order is effective from the document date until you enter a new one. Only recreate it when changing the structure or logic of cost allocation.
What to place first — auxiliary or main division? First — auxiliary (boiler room, repair, transport), whose services are consumed by others. Main production — below.
I have no reciprocal services between divisions. Is the document needed? No. In the absence of mutual services, the closing will proceed in the standard order without this setting.
Is the order set for all organizations? No, separately for each organization. For a group of legal entities, create a document for each.
How does the program understand the queue — by number or by rows? By the order of rows from top to bottom. Move rows with the "Up/Down" arrows.
Does the document affect VAT or taxes? Not directly. It only affects the allocation of costs 8110–8410 and, consequently, the cost price (account 7010). VAT on service sales (rate 16%) is calculated separately.
Where to see which order is currently in effect? In the list of documents (navigation link above) — by the date of the last posted document, or by the report on the information register "Order of Divisions for Closing Accounts."
Can I include not all divisions in the document? Yes. Specify only those that participate in reciprocal distribution. The others will close in the usual order.
What to do if after closing the costs of the auxiliary division "hung"? Check the order: most likely, this division is below the one it provides services to. Move it up and re-close the month.
10. Related documents
- Based on what it is filled: structure of the directory "Divisions" and the accounting policy of the organization (methods of cost allocation).
- Where it is used: regulatory operation "Closing Accounts 8010–8410" in the processing "Month End Closing" (section "Operations" → "Period Closing").
- Related objects: documents forming costs — "Production Report for the Shift", "Request-Invoice", "Receipt of Services", payroll and depreciation, allocated to these divisions.
How to find out your release
Menu "Help" → "About the Program" — there you will find the platform version and configuration release. If your release differs from the one mentioned below, the names of menu items may vary slightly.
The manual is prepared for "Accounting for Kazakhstan," version 3.0, release 3.0.74.2.