Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
You have processed a personnel transfer: an employee has been moved to another position and their salary has been increased. The order has been printed, and both the director and the employee have signed it. Now the paper original goes into a folder, and in six months, during an audit or when recalculating vacation pay, you will be looking for: on what document was the salary changed? To avoid rummaging through the cabinet, a scan of the signed order (or the employee's application, or an additional agreement to the employment contract) is attached directly to the electronic document in 1C. This is what the "Attached Files" object is responsible for — a storage for attachments related to a specific personnel transfer.
First and foremost, so you don't have to search through the entire article: this is a service object-file storage, not a calculation document. It does not create accounting entries, does not generate electronic invoices (ESF) or tax returns (SNT), does not move tax registers, and does not calculate individual income tax (IIT), social contributions (SC) or social tax. All of this is done by the document "Personnel Transfer of Organizations." An attached file is just an attachment (scan, photo, PDF, Excel) linked to this document.
1. Purpose
Stores electronic copies of personnel documents alongside the document: a scan of the signed transfer order, the employee's application, an additional agreement to the employment contract, a memo from the manager. Each file is strictly linked to its personnel transfer — if the document is deleted or reposted, the files remain with it.
2. Where to find
There is no separate menu item "Attached Files" — you always get here from within a specific personnel transfer:
- Section "Payroll" (or "Personnel", depending on the configured interface) → "Personnel Transfers".
- Open the required document "Personnel Transfer of Organizations".
- In the document command panel, click "Attached Files" (paperclip icon). A list of attachments for this document will open.
A direct navigation link to the entire list of objects (via "File" → "Go to Navigation Link" or Ctrl+F11):
e1cib/list/Document.PersonnelTransferOrganizationsAttachedFiles
This way you will see the attached files of all personnel transfers at once — convenient for inventorying attachments, but in regular work, open files through the document itself.
2a. How to know your release
"Help" → "About the Program" (or the ℹ icon in the upper right corner). In the window, you can see: the version of the platform (for example, 8.3.24) and the configuration release — the line "Accounting for Kazakhstan, version 3.0 (3.0.74.2)." If your release differs, some field labels and commands may look different, but the logic of attachments remains the same.
3. How to fill
"Filling" here means adding a file and setting its properties. The sequence of actions from the document form:
- Click "Attached Files" → "Add". Choose a method:
- Upload from disk — select a ready file (PDF, JPG, DOCX, XLSX).
- Scan — if a scanner (TWAIN) is connected, the scan will be attached immediately.
- Create from template — generate a document from a template (for example, a blank additional agreement).
File properties that you fill in or check:
| Field | Purpose and what happens in case of an error |
|---|---|
| Name (mandatory) | How the file is labeled in the list. It is taken from the file name. Name it meaningfully — "Transfer Order No. 15 dated 01.03.2026," otherwise in a year you will see "IMG_0345" and won't understand what is inside. |
| Owner (mandatory, filled in automatically) | A link to the personnel transfer itself. You do not select it manually — it is set by the fact that you opened the files from within the document. If you add a file from the general list, the link will be lost, and the attachment will "hang" without a document. |
| Extension / file type | Determines how to open the file. It is set automatically based on the original file. Scans are better stored in PDF or JPG — they can be opened by anyone. |
| Author | Who uploaded it. The current user is set. This is needed to understand who attached the document during the review of a disputed operation. |
| Creation / modification date | Set automatically. They show when the file was created and edited. |
| Comment | A free note: "original in the personnel-2026 folder," "scan without stamp." An empty field is not an error, but a comment saves time for the next accountant. |
| Store versions | If enabled, each time the file is edited, the previous version remains. Convenient for documents that are being finalized. For a finished scan of the order, versions are usually not needed. |
| Sign with EDS | Apply an electronic signature to the file. After signing, the file cannot be changed without breaking the signature — this protects the original. |
| Encrypt | Encrypt the attachment with a certificate. Used for personal data if required by security policy. |
No amounts, rates, or accounts are entered here — this is not a calculation form.
4. Analyzed example
Situation. On March 1, 2026, the warehouse worker Akmetov A.A. is transferred to the position of senior warehouse worker with a salary of 250,000 ₸. The HR specialist processed the document "Personnel Transfer of Organizations" dated 01.03.2026, the order was printed and signed.
Actions with files:
- Opened the document → "Attached Files" → "Scan" → scanned the signed order.
- Renamed the attachment: "Transfer Order No. 15 dated 01.03.2026 Akmetov".
- Added the employee's application as a second file: "Upload from disk" →
application_Akmetov.pdf. - Applied the director's EDS to the scan of the order to fix the original.
Result: the document has two attachments, both visible via the "Attached Files" button.
No accounting entries for this action — none. Attaching a file does not create accounting movements. Accruals related to the new salary of 250,000 ₸ (IIT, SC 10%, VOSMS 2%, social contributions, etc.) will be generated later — by the document "Salary Accrual," not by the attachment. If you need examples of calculation entries, look for them in guidelines on salary calculation, not in attached files: this object does not generate them.
5. Types of operations
There is no separate attribute "Type of operation" for attached files. Instead, there is a set of actions on the attachment:
- Upload from disk — attach a ready file.
- Scan — get an attachment directly from the scanner.
- Create from template — generate a file from a template.
- Open / View / Edit — work with the content.
- Save as — export a copy to disk.
- Sign with EDS / Encrypt — protect the file.
- Store versions — keep a history of edits.
- Mark for deletion — remove unnecessary attachment.
6. What is formed when posting
An attached file is not posted — it is not a posted document, but an element of storage. Therefore:
- No accounting entries (debit/credit) — none.
- No electronic documents (ESF in the ESF system, SNT) — none. Personnel transfer is not related to the turnover of goods and VAT, and the attachment even less so.
- No movements in tax registers (IIT, SC, SC 3.5%, OSMS/VOSMS, social tax) — none.
What actually happens: the file is saved — either in the information database or in volumes on disk (if file storage in volumes is configured in the "Administration" section). The author, dates, and, if versions are enabled, the history of changes are recorded. Everything is linked to the owner — the document "Personnel Transfer of Organizations."
7. Print forms
The object does not have its own print forms — it is not the "attachment" that is printed, but its content: you open the file with its standard program (PDF reader, image viewer, Word/Excel) and print from there. The print forms of the transfer itself (transfer order, standardized personnel forms) are generated by the document "Personnel Transfer of Organizations," and the scan of this print form is what you attach.
8. Common errors
"Owner of the attached file is not specified." The file was added from the general list e1cib/list/…, not from the document. Delete the "hanging" attachment and add the file again — from the opened personnel transfer through the "Attached Files" button.
"File is being used by another user" / "File is locked for editing." Someone opened the attachment for editing and did not close it (or you are editing it yourself via "Open"). Complete the editing with the command "Finish Editing"; if it is someone else's lock — ask your colleague to close the file.
"Maximum file size exceeded." A scan in high resolution weighs tens of megabytes. Scan at 200–300 dpi, save in PDF/JPG. For constant large attachments, the administrator should consider moving file storage to volumes on disk.
"Integrity of the electronic signature is violated." The file was signed with EDS and then its content was changed — the signature "fell off." It cannot be restored: delete the file, upload the correct version, and sign it again.
The attachment disappeared after reposting the document. This does not happen: files are linked to the document, not to its postings. If the file is missing — it means it was added to another personnel transfer. Check if the correct document is open.
9. FAQ
Does the attached file create entries or accrue taxes? No. This is a storage for attachments. Entries and taxes (IIT, SC 10%, social tax 6%, etc.) are generated by the salary calculation, not by the attachment.
Is an ESF or SNT generated for it? No. Personnel transfer is not related to the turnover of goods and VAT, electronic documents are not issued.
What formats can be attached? Any: PDF, JPG, PNG, DOCX, XLSX, as well as scans directly. For scans of orders, PDF or JPG is more convenient.
Where are the files physically stored? Either inside the information database or in volumes on disk — this is configured by the administrator in "Administration." It does not affect the user's work.
How to attach multiple files at once? Add them one by one through "Add" → "Upload from disk" or drag files into the area of attached files. There is no limit on the number, just watch the size.
How to protect the original order from changes? Apply an EDS to the attachment with the command "Sign with EDS." After this, any change to the file will violate the signature, and the substitution will be visible.
Can the previous version of the file be restored? Yes, if "Store versions" is enabled for the file. Then the history is available, and you can revert to an earlier version. Without this option, only the current file is stored.
Will the file be deleted along with the document? If you mark the document "Personnel Transfer of Organizations" for deletion and perform the deletion of marked objects, its attachments will be deleted along with it.
Can all attachments of all transfers be opened in one list?
Yes — via the navigation link e1cib/list/Document.PersonnelTransferOrganizationsAttachedFiles. For everyday work, open files from the document itself.
10. Related documents
- Owner (on what basis it exists): "Personnel Transfer of Organizations" — attached files always belong to a specific personnel transfer and are not created without it.
- What is placed in attachments: the printed form of the transfer order (from the document itself), the employee's application, an additional agreement to the employment contract, a memo from the manager.
- What uses the result of the transfer further: "Salary Accrual" (new salary after the transfer), personnel reports and certificates — but these are links to the main document, not to the attachments.
How to know your release: "Help" → "About the Program" — there you will find the version of the platform and the configuration release.
The guideline is prepared for "Accounting for Kazakhstan," version 3.0, release 3.0.74.2.