Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0).
The storekeeper calls: "Where are my 20 refrigerators? In the program, they are still listed at the central warehouse." The goods physically left a week ago, but in accounting, they are in a different location. You cannot sell them at retail — there is no stock at the store warehouse. To ensure the goods "move" in accounting along with reality, you need the document "Goods Transfer". It moves inventory between your warehouses within one organization — without sale, without revenue, and without VAT.
1. Purpose
"Goods Transfer" moves stocks (goods, materials, finished products, containers) from one warehouse of the organization to another. This is an internal movement: ownership does not change, so there is no income, VAT, or electronic invoice (ESF) here. Only the warehouse analytics change (and, if necessary, the accounting account and responsible person).
2. Where to find
- Section: "Inventory" (or "Warehouse") → block "Warehouse Operations" → journal "Goods Transfers" → button "Create".
- The document is also available from the receipt card and the inventory list through the "Create based on" button.
- 1C navigation link:
e1cib/list/Document.GoodsTransferCopy it and paste it through "Service and Settings" (gear) → "File" → "Go to navigation link" — the list of documents will open immediately.
2a. How to find out your release
Menu "Help" → "About the program". In the opened window, you can see the platform version (for example, 8.3.24) and configuration release (for example, 3.0.74.2). The instructions are tied specifically to the release: the interface and the set of fields change from version to version.
3. How to fill out
Open a new document and go from top to bottom.
| Field | Mandatory | Purpose and what will happen in case of error |
|---|---|---|
| Number / Date | Yes (vehicle number) | The date determines at what moment the balance and batch will be written off. If you set it to a past date when there was no balance yet, the posting will fail with an error of insufficient goods. |
| Organization | Yes | Transfer is only possible within one organization. If the goods need to be transferred to another legal entity — this is already a sale, not a transfer. |
| Sender (warehouse) | Yes | The warehouse from which the goods are leaving. There must be a balance there. If you specify the wrong warehouse, the program will not find the batch and will not post the document. |
| Recipient (warehouse) | Yes | The warehouse to which the goods are arriving. The sender and recipient must not be the same. |
| Responsible / Person in Charge | No, but important | If you keep records by responsible persons, the change of the responsible person is recorded here. If you skip this, the goods will "hang" on the old storekeeper. |
| Table part "Goods" | Yes | Lines of the transfer. An empty document cannot be posted. |
In the table part for each line:
- Nomenclature — what you are transferring. Mandatory.
- Quantity — how much. You cannot specify more than the balance at the sender warehouse (if stock control is enabled, the document will not be posted).
- Accounting account (sender) and Accounting account (recipient) — usually filled in automatically from the nomenclature settings (1330 "Goods", 1310 "Materials", 1320 "Finished Products"). They usually match. They are made different only if the goods change their designation at the new warehouse (for example, from goods 1330 to material 1310). If you make a mistake with the account, you will distort the balances by accounts.
- Batch — for batch accounting. Leave the auto-fill according to the write-off method (FIFO/average) so that the correct cost price is transferred.
- Cost price — the program will fill it in automatically when posting based on the batch data. It is usually not manually adjusted.
A separate tab "Containers" — if you are transferring returnable containers along with the goods.
Before saving, check: the organization is the same, the warehouses are different, and the quantity is not more than the balance. Then "Post" or "Post and Close".
4. Detailed example with postings
Condition. LLP "Astra", VAT payer. On September 4, 2026, you are transferring 100 coffee machines from the "Central" warehouse to the "Store No. 1" warehouse. The accounting (average) cost price is 45,000 ₸ per unit. The goods are accounted for on account 1330.
Transfer amount: 100 × 45,000 = 4,500,000 ₸.
When posting, one accounting entry is formed for the cost price of the batch:
| Dr | Cr | Amount | Meaning |
|---|---|---|---|
| 1330 (Store No. 1) | 1330 (Central) | 4,500,000 ₸ | The goods have "moved" between warehouses |
Note:
- VAT does not arise. The rate of 16% is irrelevant here — this is an internal movement, not a turnover from sales. Account 3130 is not involved.
- There is no revenue. Accounts 6010 (income) and 1210 (accounts receivable from customers) do not move — there was no sale.
- The cost price is not written off on 7010 — the goods remain your asset, just in a different warehouse.
Compare: if you had sold the same goods to the store as a separate legal entity, the postings would be completely different — Dr 1210 Cr 6010 for the sale amount, Dr 3130 for VAT 16%, Dr 7010 Cr 1330 for the cost price. That is why it is important not to confuse "Transfer" with "Sale".
5. Types of operations
The document covers internal transfers of stocks:
- Transfer of goods/materials between warehouses (main scenario).
- Change of responsible person — the goods remain at the same (or new) warehouse but are transferred to another responsible person.
- Change of accounting account — reclassification of stock (for example, goods → material) during the transfer.
- Transfer of containers — on a separate tab, along with the main goods.
What the document does not do: does not sell goods, does not transfer them to another organization, does not move fixed assets (for fixed assets — their own documents from the "Fixed Assets and Intangible Assets" section).
6. What is formed upon posting
Accounting entries: Dr "inventory account, recipient warehouse" Cr "inventory account, sender warehouse" at the cost price of each batch.
Movements in accumulation registers (warehouse and batch accounting):
- "Goods in warehouses" — minus at the sender warehouse, plus at the recipient warehouse (in quantity).
- "Batch of goods in warehouses" / "Goods of organizations" — transfer of the cost price of the batch between warehouses.
Electronic documents:
- ESF (IS ESF) is not issued — there is no sale, no VAT turnover.
- Shipping Invoice (SNT) — issued in certain cases provided by the legislation of the RK: transfer between structural divisions located in different administrative-territorial units, as well as for goods of a virtual warehouse, excise goods, and certain imported goods. In such cases, the SNT is issued based on this transfer document (button "Create based on" → "SNT" or from the electronic document management form). For ordinary transfers between warehouses within one city, an SNT is usually not required.
7. Printed forms
By clicking the "Print" button, the following are available:
- Transfer invoice — the main form of movement between warehouses.
- Internal transfer invoice, transfer of goods, containers (form Z-2) — standard form of primary accounting in the RK.
- Request-invoice (form Z-3) — when transferring materials, if applicable.
Print the invoice in two copies: one remains with the sender warehouse, the second goes with the goods to the recipient.
8. Common mistakes
"Insufficient inventory of 'Coffee Machine' at the 'Central' warehouse" The balance on the date of the document is less than what you are transferring. Check the actual balance with the report "Inventory of goods in warehouses" on the date of the document. Reasons: an earlier receipt has not been posted, the document is dated before the receipt, the goods have already been written off. Set the date later than the receipt or post the receipt.
"Accounting account not filled" The sender or recipient's accounting account is empty in the line. Fill in the accounting accounts in the nomenclature card (or in the settings "Accounting accounts for inventory"), then refill the line.
"Sender warehouse and recipient warehouse cannot be the same" You specified the same warehouse in both fields. Change one of the warehouses.
Postings are formed, but the cost price is zero The batch at the sender warehouse has no cost price (the receipt was without an amount) or the cost price calculation for the month has not yet been performed with the "average for the period" method. Check the receipt document and perform "Month Closing" / "Cost Price Calculation".
"Document posted, but balance at the new warehouse did not appear in retail" The transfer was made to a wholesale warehouse, and the sale is going from retail (or vice versa). Check the type and name of the recipient warehouse.
9. FAQ
Is VAT incurred when transferring goods? No. Transfer within one organization is not a taxable turnover, VAT (including at the rate of 16%) is not charged, account 3130 is not involved.
Is an ESF issued during the transfer? No. An ESF is issued upon sale. Transfer between your warehouses is not a sale, so an ESF is not issued.
Is an SNT required during the transfer? In certain cases — yes: when transferring between structural divisions in different administrative-territorial units, for goods of a virtual warehouse, excise goods, and some imported goods. For transfers between warehouses within one city, an SNT is usually not required.
How to transfer goods to another organization? You cannot — this document works only within one organization. Transfer to another legal entity is documented as a sale (sale) with the issuance of an ESF and VAT charge.
Why in the posting are debit and credit the same account 1330? Because it is not the account that changes, but the warehouse analytics. The goods remain on the "Goods" account, just in a different warehouse, hence Dr 1330 (recipient) Cr 1330 (sender).
Can you transfer more than what is in stock? No, with stock control enabled, the document will not be posted and will give a message about insufficient inventory. First, receive the goods.
What batch and cost price will be written off during the transfer? The one determined by the inventory valuation method (FIFO or average). The cost price is automatically filled in based on the batch data — it does not need to be entered manually.
How to change the responsible person without physical transfer? Document a transfer with the same (or new) recipient warehouse, but with a new responsible person. The goods will "pass" to another employee in accounting.
Can fixed assets be transferred with this document? No. Fixed assets use documents from the "Fixed Assets and Intangible Assets" section (for example, transfer/change of the place of operation of fixed assets). "Goods Transfer" only works with inventory.
Why is the cost price zero after the transfer? The batch at the sender warehouse arrived without an amount, or with the "average for the period" method, the cost price calculation has not yet been performed. Check the receipt and close the month.
10. Related documents
Based on what it is entered:
- "Receipt of goods and services" — to transfer just received goods.
- From the list of inventory items / warehouse report.
What is entered based on it:
- SNT — when the transfer requires the issuance of a shipping invoice.
- Printed invoices (form Z-2 / transfer invoice) for cargo accompaniment.
After the transfer, the goods are available for sale, write-off, or further movement from the new warehouse.
How to find out your release
Menu "Help" → "About the program" — there you can find the platform version and configuration release. If your release differs from the specified one, the layout of fields and the composition of printed forms may vary slightly.
The manual is prepared for "Accounting for Kazakhstan", version 3.0, release 3.0.74.2.