In 2026, cash register operations in 1C are organized as an interconnected chain: a sale or return is registered, a fiscal document is issued, and the movement of funds is recorded in accounting. Articles 317, 407, 833 and 837 of the Tax Code of the Republic of Kazakhstan do not establish the procedure for using cash register machines (CRMs), so they cannot serve as a basis for determining the deadlines for registering a cash register, closing a shift, or retaining cash register documents.
What is meant by 1C cash registers
The query “1C cash registers” may refer to two different areas of work. The first is the salesperson’s workstation and a cash register solution for retail trade. The second is the accounting of cash and non-cash funds in the accounting database.
For a retail outlet, the cash register software must support the transactions used by the organization, operation with the connected CRM, and separation of payment methods. The specific set of functions depends on the installed solution, its release, the connected equipment, and the configured data exchange.
In the accounting configuration, cash and bank transactions are usually combined in the “Bank and Cash” section. The available documents and commands depend on the configuration, its version, user permissions, and enabled functional settings. Release 3.0.74.x is used in the current “1C:Accounting for Kazakhstan” product line.
Therefore, it is important to define the task before configuration: a salesperson needs a cash register to register a retail transaction and issue a receipt, while an accountant needs the transaction to be recorded correctly in accounting. These functions are interconnected, but each is performed in its own area of the information system.
How the cash register software, CRM, and data transmission service are connected
The cash register software is used by the salesperson to process a transaction: selecting the product, quantity, price, and payment method. After a sale or return is processed, the information is transmitted to the connected CRM in accordance with the settings of the solution being used.
For the fiscal component, a registered CRM and configured data exchange with the fiscal data operator are used. The cash register’s registration details, connection parameters, and association with the retail outlet must correspond to the equipment actually used and the organization’s data.
It is important for the accountant to distinguish between three entities:
- the trade transaction — a sale, return, or correction of a previously processed transaction;
- the fiscal document — a receipt of the type corresponding to the actual transaction;
- the accounting document — a document in the information database that records the sale and movement of funds.
If one of the stages is omitted or processed using different details, the data held by the salesperson, CRM, fiscal data operator, and accounting database may differ. Therefore, the receipt of funds is reconciled not only with the accounting document but also with the corresponding sale and receipt. The fiscal receipt, in turn, is reconciled with the documents used to record the transaction in the accounting database.
1C cash registers in accounting: what to monitor
Work begins by checking the organization, retail outlet, and cash register actually used. For each workstation, the connected CRM, available payment methods, users, and permissions to process cash register transactions are specified.
During the shift, the salesperson processes sales and, where the corresponding business transaction exists, returns or corrections. The document type is selected according to the actual substance of the transaction. A correction should not be used as an arbitrary way to eliminate any discrepancy: first, it is necessary to establish which transaction was processed and at which stage the error occurred.
It is useful for the accountant to reconcile regularly:
- sales by product, cash register, and retail outlet;
- cash and non-cash payments;
- returns and correction transactions;
- data from the cash register software, CRM, and fiscal data operator;
- cash documents and bank receipts;
- cash balances according to accounting data.
To record cash movements, the cash documents provided by the installed configuration are selected. Bank receipts are recorded on the basis of bank documents and statements. Advance reports are used for settlements with accountable persons, while cash flow items are used to classify receipts and payments. The document is selected according to the substance of the business transaction, its participants, and the actual movement of funds, rather than solely according to the payment method specified by the customer.
If the salesperson accepted payment by bank card, the amount should be separated from cash revenue. During reconciliation, the cash register data, acquirer reports, and actual receipt of funds in the bank account are taken into account. A difference between the transaction date and the crediting date should not in itself result in the sale being recorded again.
What to check before starting work in 2026
Before starting or continuing operations, the entire chain is checked: the details of the organization and retail outlet, registration of the CRM actually used, data exchange parameters with the fiscal data operator, cashier permissions, product catalog, currency, and payment methods. The settings must correspond to the actual sales process.
Special attention is required for products for which additional identifiers or special details are maintained in the system being used. Their records are checked before sales begin so that the cashier selects the correct item and the information on the receipt matches the inventory accounting data.
If the store accepts cash, bank cards, or electronic money, each payment method is checked separately. It is important for the accountant to see how the amounts are separated in the cash register software, recorded in the information database documents, and reconciled with the actual receipts.
Before full-scale operations begin, test transactions are performed for each scenario actually used: sale, return, correction, cash payment, and non-cash payment. After processing, the product, quantity, amount, payment method, receipt data, and accounting database documents are compared.
After the configuration is updated or the settings are changed, the test scenarios are performed again. The current release line for “1C:Accounting for Kazakhstan” is 3.0.74.x, while for “1C:Payroll and HR Management for Kazakhstan” it is 3.1.37.x. The number of the release actually installed is checked directly in the information database.
Article 407 of the Tax Code of the Republic of Kazakhstan regulates an individual’s income from the sale of goods, performance of work, or provision of services to persons that are not tax agents, subject to the conditions established therein (Article 407 of the Tax Code of the Republic of Kazakhstan). It does not establish the procedure for configuring cash register software. Articles 317, 833 and 837 of the Tax Code of the Republic of Kazakhstan concern, respectively, certain expenses of subsoil users, the transitional procedure for refunding excess VAT, and the preservation of investment project terms.
Frequently Asked Questions
Which should be selected: cash register software or the “Bank and Cash” section? — Cash register software is used by the salesperson to process a retail transaction, while the “Bank and Cash” section is used by the accountant to work with monetary documents. In retail trade, these areas are configured in a coordinated manner.
Can a cloud-based or hardware CRM be connected to 1C? — The ability to connect it depends on the configuration used, supported equipment, installed components, and data exchange settings. Only a cash register option that is available and actually registered should be selected in the live database.
Where should an accountant look for cash documents? — In “1C:Accounting for Kazakhstan,” they are usually located in the “Bank and Cash” section. The available set of documents depends on the release, the program’s functionality, and user permissions.
How should the receipt type be selected? — The receipt type is selected according to the substance of the actual transaction: sale, return, or correction. Before making a correction, the original transaction and the reason for the discrepancy are identified so that the documents in the cash register and accounting systems correspond to one another.
What should be done if the amount in 1C does not match the cash register or fiscal data operator data? — The sale, receipt, returns, corrections, and payment methods must be reconciled, followed by a review of the accounting documents and data exchange settings. The correction is made in the area where the discrepancy arose, while preserving the link to the original transaction.
Sources
Tax Code of the Republic of Kazakhstan 2026: Article 407 — an individual’s income from the sale of goods, performance of work, and provision of services to persons that are not tax agents; Article 317 — certain expenses of subsoil users; Article 833 — the transitional procedure for considering applications for the refund of excess VAT; Article 837 — preservation of the terms of certain investment contracts and agreements.