--- title: "Entering Data into 1C: What Data and Documents an Accountant in Kazakhstan Needs" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-10-15 canonical: https://buhgpt.kz/suraqtar/vnosit-v-1s-kakie-dannye-i-dokumenty-nuzhny-buhgalteru-v--en source: BuhGPT --- # Entering Data into 1C: What Data and Documents an Accountant in Kazakhstan Needs > **TL;DR:** In 2026, information from accounting records must be entered into 1C if it can be used to determine taxable items, calculate tax liabilities, and prepare tax returns: data from source documents, invoices, tax registers, forms, and other supporting documents (Article 202 of the --- In 2026, information from accounting records must be entered into 1C if it can be used to determine taxable items, calculate tax liabilities, and prepare tax returns: data from source documents, invoices, tax registers, forms, and other supporting documents (Article 202 of the Tax Code of the Republic of Kazakhstan). What Exactly Should Be Entered into 1C The data required depends on the transaction. There is no single document or directory in 1C into which an accountant must enter all information. First, it is necessary to determine what has occurred: a new counterparty has been added, goods have been received, an amount payable to a supplier has arisen, a payment has been made, or opening balances need to be transferred. When creating a new counterparty, the BIN serves as the primary identifier. If the configuration being used supports searching for information by BIN, the details found can be transferred to the counterparty card automatically. Before saving the card and using the counterparty in documents, the accountant should compare the information received with the supporting documents. If the automatic search returns no results or the information differs from the documents, the tax regime and other details must not be completed based on assumptions. They must be entered using the counterparty’s verified data. To record a receipt, the following are usually required: - the supplier and contract; - the date and number of the document; - the name of the goods or services; - the quantity and cost; - the transaction currency; - information required for settlements with the supplier. Entries in tax registers are made on the basis of source documents (Article 219 of the Tax Code of the Republic of Kazakhstan). Therefore, before posting a document, it is important to check not only that the required fields have been completed but also that the information entered corresponds to the source document and the economic substance of the transaction. An error in selecting the counterparty, currency, or transaction type may affect settlements and subsequent reports. How to Add a New Counterparty Start by searching for the counterparty by BIN. If the configuration supports retrieving information using this identifier, the system can complete the available details. Automatic completion reduces manual data entry, but the accountant must compare the information with the counterparty’s documents. Check the name, BIN, and tax information. Then complete the remaining details required for work in the specific information database. Do not create a duplicate card until you have confirmed that the counterparty is not already present: duplicates may split liabilities and turnover among several directory entries. If the information must be entered manually, use verified data. If the necessary information is unavailable, request documents from the counterparty or use an available official service instead of selecting a tax regime at random. How to Enter Opening Balances for Suppliers Opening balances are entered when accounting begins in a new database or data is transferred from another system. In the configuration being used, open the opening balance entry section and enter information for each supplier with the level of detail specified by the accounting settings. For inventory balances, specify the names, quantities, and costs. If liabilities are also being transferred, the accountant must ensure that the supplier data corresponds to the documented status of settlements. The exact location of the command may vary depending on the 1C configuration and version, so the path should be determined using the interface of the database being used. After entering the data: - Check the suppliers and inventory items. - Compare the quantities and costs with the data being transferred. - Save and post the documents if this is provided for by the configuration. - Generate a report and compare the resulting balances with the source data. Verification using a report is required to check the transfer results: saving a document alone does not confirm that the information has been recorded correctly across all required accounting dimensions. How to Record Imports and Payments in Rubles When importing goods from Russia, the receipt and payment are recorded as separate linked transactions. The details of the supporting document, including its date and number, as well as information about the supplier, goods, cost, and currency, are entered in the receipt document. Accounting data serves as the basis for tax accounting unless otherwise stipulated by the Tax Code of the Republic of Kazakhstan (Article 202 of the Tax Code of the Republic of Kazakhstan). To transfer funds, create the supplier payment document provided for by the configuration and select the transaction currency. Before posting, check the supplier, contract, amount, currency, and allocation of the payment to the relevant liability. If the supporting document lists goods and services separately, they must be recorded in the database in accordance with the substance of the transaction. After posting, it is advisable to check the settlements with the supplier. The receipt and payment must be displayed under the same counterparty and the corresponding analytical dimensions. If the liability has not been settled, first check the counterparty card, contract, currency, and parameters of the documents created. What to Check Before Posting The accountant should use a short checklist: - the transaction is recorded using the correct document type; - the correct counterparty has been selected, with no duplicates; - the date and number correspond to the source document; - the amount, quantity, and cost have been transferred without distortion; - the correct currency has been selected; - tax information has been entered using verified data; - a verification report has been generated after posting. The names of sections and commands depend on the 1C configuration. Therefore, a universal menu path may be inaccurate unless the software version is specified. If the required command is unavailable, check the user’s permissions, functional settings, and the description of the installed configuration. Frequently Asked Questions Must the tax regime of a new counterparty always be entered manually? — No. If the configuration being used supports retrieving information by BIN, the details can be completed automatically and then compared with the supporting documents. Can a tax regime be selected if the search returns no results? — It should not be selected based on assumptions. Complete the card manually using the counterparty’s verified data. How can opening balances be checked after they are entered? — Generate a report and compare the suppliers, names, quantities, and costs with the source documents and transferred data. How should a payment in rubles to a Russian supplier be entered? — Create the supplier payment document provided for by the configuration, select the transaction currency, and check that the payment has been allocated to the relevant liability. Why do the receipt and payment not settle the liability? — Check whether the counterparty, contract, currency, and other settlement parameters match in both documents. Sources The regulatory basis for accounting consists of the provisions of the Tax Code of the Republic of Kazakhstan concerning accounting records, source documents, and tax registers. Tax accounting is intended to systematize information about taxable items, calculate taxes, and prepare tax returns (Article 202 of the Tax Code of the Republic of Kazakhstan), while entries in tax registers are made on the basis of source documents (Article 219 of the Tax Code of the Republic of Kazakhstan). --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_