--- title: "Notification of Discrepancy in the MPTK IS in \"Accounting for Kazakhstan\" 3.0: How to Complete and Submit" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-09-07 canonical: https://buhgpt.kz/suraqtar/uvedomlenie-o-rashozhdenii-is-mptk-v-buhgalterii-dlya-kaz-en source: BuhGPT --- # Notification of Discrepancy in the MPTK IS in "Accounting for Kazakhstan" 3.0: How to Complete and Submit > **TL;DR:** Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). The supplier sent you an electronic invoice (ESF) for 100 boxes of goods, you accepted the truck — but there are actually 95 in the warehouse. Five boxes did not arrive, were damaged, or were not shipped at --- Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). The supplier sent you an electronic invoice (ESF) for 100 boxes of goods, you accepted the truck — but there are actually 95 in the warehouse. Five boxes did not arrive, were damaged, or were not shipped at all. In normal circumstances, you would simply record the receipt for the actual quantity. However, the goods are traceable: they are "hanging" in your virtual warehouse in the information system for traceability (marking and traceability of goods), and the system is waiting for your response — do you agree with the ESF or not. If you remain silent, you will have "extra" 5 boxes that you did not physically receive. To correct this, you open the Notification of Discrepancy in the IS MPTK. 1. Purpose The document records the discrepancy between what the supplier indicated in the electronic ESF (accompanying invoice for goods) and what you actually received. It generates and sends an electronic notification through the operator to the traceability information system so that the virtual warehouse reflects the actual balances. The document typically does not create its own accounting entries — the money and cost are moved by the related receipt. The notification works with quantity and electronic document flow. 2. Where to find - Section "Purchases" (or "Sales", if the discrepancy is regarding your outgoing ESF) → block "Electronic Invoices / ESF" → "Notifications of Discrepancy in the IS MPTK". - Most often, you get here not from the list, but directly from the received ESF: open the incoming ESF → "Create based on" → "Notification of Discrepancy". - Open the list directly in 1C: copy the navigation link and paste it in "Service" → "Go to navigation link" (or Ctrl+F11 → paste): e1cib/list/Document.NotificationOfDiscrepancyInISMPTK 2a. How to find out your release "Help" → "About the program" (or the "i" icon in the upper right corner). In the opened window, you will see two lines: platform version (for example, 8.3.24) and configuration version — this is your release, for example 3.0.74.2. The instructions are written for it. If your release is older, some buttons and columns may be named differently. 3. How to fill out Let's go through the fields in order. For each — what it is for and what will happen if you make a mistake. Field Mandatory Purpose / consequences of error Organization Yes On whose behalf you are sending the notification. If you choose the wrong legal entity, the digital signature (ECP) will not match the recipient, and the notification will be rejected by the operator. Date Yes Date of preparation. The notification must be submitted within the established period after receiving the ESF — do not set a backdated date "by eye", as the date is used to control the response time. Counterparty Yes The supplier (or buyer) who sent the ESF. It is pulled from the underlying document. An incorrect counterparty = the notification will go "nowhere". Contract Yes Basis for calculations. It affects which chain of ESFs the notification will be linked to. Underlying document (ESF) Yes Reference to the specific incoming ESF for which there is a discrepancy. Without it, the system will not understand what exactly you are disputing. It is filled in automatically when entering "based on". Type of discrepancy / reason Yes What is wrong: underdelivery, mix-up, defect, excess goods, mismatch of GTIN/marking code. The reason affects how the system will process the balances in the virtual warehouse. Table part "Goods" Yes Rows with nomenclature where there is a difference. — Nomenclature / GTIN Yes Goods from the ESF. The GTIN code must match the ESF, otherwise the row will not match. — Quantity according to ESF Yes How much the supplier declared. — Actual quantity Yes How much you actually received. This is the key field — the discrepancy is formed from the difference. If you make a mistake here, incorrect balances will remain in the warehouse. — Discrepancy Auto Calculated as the difference. Check the sign: minus — underreceived, plus — received in excess of the ESF. Comment No Free text for the supplier (for example, "5 boxes were damaged during transportation, act No. 12"). Helps to agree faster. Responsible Yes Who is responsible for the document. By default — the current user. After filling out — "Post", then "Send electronic document" (sign with ECP and send to the operator). 4. An example with numbers and entries Situation. LLP "Astana-Snab" received an incoming ESF from the supplier LLP "Megaopt": - Goods: "Ground coffee, 250 g", GTIN 4870000000123. - According to the ESF: 100 pcs × 1,500 ₸ = 150,000 ₸ + VAT 16% (24,000 ₸) = 174,000 ₸. - Actually received: 95 pcs. Five packs did not arrive. Step 1. Receipt for the actual quantity. You record the document "Receipt of goods and services" for the actual 95 pcs: - 95 × 1,500 = 142,500 ₸ — goods; - VAT 16% = 22,800 ₸; - Total payable to the supplier — 165,300 ₸. The entries for the receipt (this is done by the receipt, not the notification): Debit Credit Amount, ₸ Content 1330 "Goods" 3310 "Accounts payable to suppliers" 142,500 Received 95 pcs of coffee 1420 "VAT to be reclaimed" 3310 "Accounts payable to suppliers" 22,800 Input VAT 16% Total credit for 3310: 165,300 ₸. Step 2. Notification of discrepancy. Based on the incoming ESF, you create a notification. In the line: - Quantity according to ESF — 100, actual — 95, discrepancy −5 pcs. - Reason — "Underdelivery". - Value of the discrepancy: 5 × 1,500 = 7,500 ₸, VAT 16% = 1,200 ₸, total 8,700 ₸ — this amount you do not owe to the supplier and do not record the goods. The notification itself does not create entries. Its result is an electronic document to the supplier and a correction of your virtual warehouse by −5 pcs: the system no longer considers that these 5 packs are accounted for you. The supplier, upon receiving the notification, either agrees (cancels/corrects the ESF to 95 pcs) or disputes it. In summary: you have 95 pcs on your balance at 142,500 ₸, input VAT to be reclaimed 22,800 ₸, debt to the supplier 165,300 ₸ — and no "hanging" five packs in the traceability system. 5. Types of operations The document covers the main types of discrepancies with the electronic ESF: - Underdelivery — actually less than in the ESF (negative discrepancy). - Excess / extra goods — actually more than in the ESF. - Mix-up — instead of one GTIN, another arrived. - Defect / damage — goods received but not accepted for accounting. - Mismatch of marking / codes — identification codes in the ESF do not match the actual ones. - Complete disagreement with the ESF — you did not receive the goods at all. 6. What is generated upon posting - Entries (accounting): the notification does not generate them — it is about quantity and electronic document flow. The financial result is reflected by the related receipt (see example). - Electronic document: an electronic Notification of Discrepancy is generated, which you sign with ECP and send through the operator to the traceability information system (ESF module / IS ESF). The document acquires the EDO status: "Created" → "Sent" → "Delivered" / "Accepted" / "Rejected". - Movements in registers: the registers of traceability and virtual warehouse (quantity of goods "attached" to the organization) are adjusted, as well as the register of information on statuses and versions of electronic documents. These movements bring the virtual balances in line with the facts. 7. Printed forms - Notification of discrepancy (screen/printed form for internal use and approval). - Print of electronic document — visualization of the signed XML (the "Print" button on the electronic document form) with ECP marks. - Register of discrepancies by rows of the table part (for reconciliation with the warehouse). The exact set of print buttons depends on the release — the composition may differ slightly in updates of the ESF module. 8. Common errors - "Underlying document (ESF) not filled out" — you created the notification manually from the list, not "based on" the incoming ESF. Open the required incoming ESF and enter the notification through "Create based on". - "Product code (GTIN) not found in the source document" — the nomenclature in the row does not match the ESF by GTIN. Select the product from the ESF composition, do not enter it manually. - "Electronic document cannot be sent: certificate not found / invalid" — the ECP of the organization is not set up or the certificate has expired. Check the settings in "Electronic documents" → certificates. - "Discrepancy equals zero" — the actual quantity matched the ESF in all rows. Then the notification is not needed: accept the ESF as is. - "Organization is not a participant in the turnover of traceable goods" — the participant's details in the IS MPT card are not filled out. Complete the registration data. - Notification sent, but status "Rejected by operator" — most often due to an incorrect date (missed the response deadline for the ESF) or incorrect recipient. Check the counterparty and date, if necessary, create a new notification. 9. FAQ Q: Does this document create accounting entries? A: No. The entries (Debit 1330, Debit 1420, Credit 3310) are created by the receipt for the actual quantity. The notification corrects the quantitative virtual warehouse and sends the electronic document. Q: How does the notification differ from correcting the ESF? A: The corrected/cancelled ESF is generated by the supplier. The notification of discrepancy is submitted by you as the recipient to inform that you actually received a different quantity. Often, the notification is a reason for the supplier to issue a corrected ESF. Q: What VAT rate should be taken in the discrepancy example? A: The one in effect in 2026 — 16%. For the 5 underreceived packs at 1,500 ₸, this is 1,200 ₸ VAT, which you do not take for offsetting. Q: What to do if more goods arrived than in the ESF? A: Indicate the actual quantity as more than in the ESF, type of discrepancy — "Excess". Record the actual quantity, and the supplier must adjust the ESF for the difference based on your notification. Q: What is the deadline for sending the notification? A: Within the period allocated for confirming/rejecting the incoming ESF. Therefore, do not set a backdated date — compliance with the deadline is controlled by it, and the operator will reject a late notification. Q: Is ECP required? A: Yes. The notification is an electronic document. Without a valid certificate and exchange setup, you can post the document but not send it. Q: The virtual warehouse shows excess balances — will the notification remove them? A: Yes, that is the point. A negative discrepancy will reduce the quantity of goods "accounted" for you in the traceability system to the actual amount. Q: The supplier does not agree with the discrepancy. What next? A: They reject the notification on their side. Then the discrepancy is settled contractually (act, claim), and the original ESF remains in the system until the parties issue a corrected document. Q: Can one notification close discrepancies for several goods from one ESF? A: Yes. In the table part, you add all rows with discrepancies for this ESF. For different ESFs — separate notifications. Q: Where to check if the notification was received? A: On the electronic document form — EDO status. "Accepted" means that the operator and counterparty received it; "Rejected" means you need to investigate the reason and recreate it. 10. Related documents Based on which the notification is entered: - Incoming ESF (accompanying invoice for goods) — the main source; the notification is entered "based on" it. - Receipt of goods and services — actual receipt, with which you reconcile the quantity. What is related / entered next: - Corrected or cancelled ESF from the supplier — their response to your discrepancy. - Act of discrepancy / claim to the supplier — in case of underdelivery or defect for settling accounts. - Electronic invoice (ESF) — for further processing. --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_