--- title: "Guide \"FolderFiles\" in 1C: Accounting for Kazakhstan - How to Organize Attachments" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-09-07 canonical: https://buhgpt.kz/suraqtar/spravochnik-papkifaylov-v-1s-buhgalteriya-dlya-kazahstana-en source: BuhGPT --- # Guide "FolderFiles" in 1C: Accounting for Kazakhstan - How to Organize Attachments > **TL;DR:** Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). You attached a scan of the original document to the contract with the counterparty, then a reconciliation act, then correspondence regarding the disputed amount — and a month later you open the attachments, --- Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). You attached a scan of the original document to the contract with the counterparty, then a reconciliation act, then correspondence regarding the disputed amount — and a month later you open the attachments, and there are two dozen files in a row, without structure. The needed scan is searched by scrolling. And the part-time accountant accidentally deleted the file you prepared for the tax authorities. This is exactly why the directory "FileFolders" exists: it turns a pile of attachments into a tree of folders that can be closed off from unnecessary hands. To be honest: this is a service (technical) directory of the file management subsystem. It does not participate in accounting. It has no entries, no VAT, no electronic invoices (ESF) and tax returns (FNO), no printed forms. Below is how it is actually structured and how to use it without illusions. 1. Purpose The directory stores the hierarchy of folders for the file storage of the configuration. The folders contain elements from the "Files" directory — scans, Word/Excel documents, PDFs, images. Folders are needed for grouping, searching, and restricting access to attachments. The files themselves are a separate directory; "FileFolders" are just the "shelves" on which they lie. 2. Where to find This directory does not have a direct item in the "Sales" or "Purchases" sections — it is a service directory. You can open it in three ways: - Through the file storage. Section "Main" → "Files" (or the "Attached Files" command on the document/counterparty card) → in the opened list on the left, the folder tree is displayed. The "Create Folder" button is above the tree. - Through "All Functions". Menu "Service" → "All Functions" → "Directories" → "FileFolders" (if the "All Functions" mode is enabled in the settings). - By navigation link. Main menu → "Service" → "Go to navigation link", paste: e1cib/list/Directory.FileFolders This is the fastest way to open the entire list of folders at once. 2a. How to know your release Main menu (icon in the upper left corner) → "Help" → "About the program". In the opened window, you will see the platform version (for example, 8.3.24.x) and the configuration release — a line like "Accounting for Kazakhstan, version 3.0 (3.0.74.2)". The instructions below specifically relate to the release 3.0.74.2. If you have a different release, the location of buttons in the file form may differ slightly. 3. How to fill The folder form is simple — there are few fields, and almost all affect convenience rather than accounting. Field Required Purpose and what happens in case of error Name Yes The name of the folder that you see in the tree. If left empty — the folder will not be saved. If named vaguely ("New Folder 1") — in six months you won't find what you need. Give descriptive names: "Lease Agreements 2026", "Reconciliation Acts", "Primary Documents for Audit". Parent Folder No Sets the nesting. If you select a parent — the folder will become a subfolder. If left empty — the folder will lie at the root. If mistakenly nested in someone else's branch — files will be "hidden" not where you expect. Responsible / Author Automatically filled Who created the folder. Usually, the current user is substituted. Important for control: it shows who is responsible for the folder. Creation Date Automatically Service date, do not change manually. Protection from modification (edit restriction) No Flag/command "Prohibit modification". If set — the contents of the folder cannot be changed or deleted until the prohibition is lifted. Useful for "frozen" primary documents. If you forget to lift it — later you won't understand why the file "cannot be edited". Access Rights Setup (Working Group) No Allows you to restrict the circle of users who can see the folder and its files. Available if record-level access restriction is enabled in the configuration. (The presence of this command depends on your database's security settings — this point should be checked with the administrator.) Order of actions: - Open the folder tree (see section 2). - Stand on the branch where you want to create the folder (this will automatically set the parent). - Click "Create Folder". - Enter Name — required. - If necessary, change the parent. - Click "Save and Close". - Drag the necessary files into the new folder with the mouse or use the "Move to Folder" command in the file list. 4. Analyzed Example You have accumulated primary documents for one counterparty — LLP "Astana-Snab". You want to organize everything by years and types. Step 1. Open e1cib/list/Directory.FileFolders, create the root folder "Astana-Snab" (parent empty). Step 2. Inside it, create subfolders: "Contracts", "Invoices and AVR 2026", "ESF 2026", "Reconciliation Acts". All have the parent as "Astana-Snab". Step 3. In the file list, select three scans of invoices, click "Move to Folder" → "Invoices and AVR 2026". Step 4. Mark the "Contracts" folder with "Prohibit modification" after signing the originals, so no one accidentally overwrites the scan of the contract. What you have received: a tree like Astana-Snab → Contracts / Invoices and AVR 2026 / ESF 2026 / Reconciliation Acts. No entries are generated for this example. The "FileFolders" directory is service-oriented; it does not make entries in the accounts of the Standard Chart of Accounts of the RK. Amounts, VAT (in Kazakhstan in 2026 — the rate is 16%), income on account 6010, cost on 7010, and other accounting appear only when processing accounting documents (sales, receipts, etc.) to which these files are attached — but not at the moment of folder creation. The folder only "holds" the scan of the document, which itself has already been processed in accounting. 5. What can be done with the folder (analog of operation types) The service directory does not have "operation types" like a document. But the set of actions is fixed: - Create / rename / delete a folder. - Nest a folder within another (hierarchy of any depth). - Move files between folders. - Prohibit modification — freeze the contents. - Restrict access (if access restriction is enabled) — make the folder visible only to a part of the users. - Mark for deletion — the folder is deleted by the standard processing "Delete marked objects". 6. What is formed upon recording Here it is important not to expect an accounting result: - No debit/credit entries. The directory is not processed. - No movements in accounting registers (VAT, mutual settlements, cost). - Does not generate electronic documents. ESF is exported to the ESF IS, and tax returns are for goods; both are created from accounting documents of sales/movements, not from the folder. You can place a scan of the ESF in the folder, but the folder itself does not issue electronic documents. - What really happens: an element of the directory is recorded, the hierarchy tree is updated, and when setting up rights — a record in the access restriction register to files. 7. Printed Forms There are no printed forms for the "FileFolders" directory. The contents — a specific file inside the folder (using the "Open" command → print in the native application) can be printed. The folder itself is not printed. 8. Common Errors - "The field 'Name' is not filled" — you clicked "Save" without entering the folder name. Enter the name and try again. - "Insufficient rights to perform the operation on the information database" — the user does not have rights to work with files or the required folder. Contact the administrator: the role for working with files should be enabled in the rights section. - "Modification of the object is prohibited" when trying to add or replace a file — the folder has the "Prohibit modification" flag set. Remove the protection, make the correction, and if necessary, enable the protection again. - The file has "disappeared". Most often it is not deleted, but moved to another folder or lies at the root. Check the entire tree or use the search in the file list, removing the filter by folder. - Cannot delete the folder — there are files or subfolders inside, or there are links to the objects. First, move/delete the contents, then mark the folder for deletion and run "Delete marked objects". - Duplicates of folders with the same name in one branch — the program allows this, but it will be inconvenient for you. Before creating, check if such a folder already exists. 9. FAQ Does the "FileFolders" directory have entries? No. This is a service directory of the file storage. It is not processed and does not make entries in the accounts of the Standard Chart of Accounts of the RK. Does the folder generate ESF or tax returns? No. ESF is exported to the ESF IS, and tax returns are generated for goods — both are created from accounting documents of sales/movements. You can place a scan or printed form of the ESF in the folder, but the folder itself does not issue electronic documents. How does "FileFolders" differ from the "Files" directory? "Files" are the actual attachments (scan, PDF, Word). "FileFolders" are container folders in which the files reside. One works without the other, but together they are more convenient. How to open the directory directly? "Service" → "Go to navigation link" → paste e1cib/list/Directory.FileFolders. Can the folder be closed off from other users? Yes, if the database has record-level access restriction enabled. Then the working group settings for the folder are available. If such a command is not present — enabling it is done by the administrator. How to protect the scan of the contract from accidental modification? Set the "Prohibit modification" flag on the folder (or on the file). After that, the contents cannot be edited or deleted until the prohibition is lifted. Why can't the folder be deleted? There are files, subfolders, or links to objects left in it. First, clear or move the contents, then mark the folder for deletion and perform "Delete marked objects". Does the folder have a printed form? No. Only a specific file inside the folder can be printed — with its application. The folder itself is not printed. Does the structure of folders affect accounting and reporting? No. Folders are for storage convenience. They do not affect amounts, VAT (16% in the RK from 2026), income (6010), cost (7010), and tax reporting. Where to move several files at once? Select them in the file list with Ctrl/Shift and click "Move to Folder", then select the target folder in the tree. 10. Related Objects - Directory "Files" — the actual attachments; stored within the folders of this directory. - "Attached Files" of objects (contracts, counterparties, sales/receipts documents) — files tied to a specific card; they can also be organized into folders. - Accounting documents (Sales of goods and services, Receipt, Invoice/ESF) — these generate entries and electronic documents; folders only store their scans and printed forms. - Processing "Delete marked objects" — through it, unnecessary folders and files are finally deleted. How to know your release Main menu → "Help" → "About the program". There you will find the version of the 1C:Enterprise platform and the configuration release. The manual was prepared for release 3.0.74.2 of the "Accounting for Kazakhstan" configuration (version 3.0). --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_