--- title: "Guide \"OrganizationsAttachedFiles\" in 1C:Accounting for Kazakhstan 3.0 — how to attach and store files to an organization" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-09-07 canonical: https://buhgpt.kz/suraqtar/spravochnik-organizaciiprisoedinennyefayly-v-1s-buhgalter-en source: BuhGPT --- # Guide "OrganizationsAttachedFiles" in 1C:Accounting for Kazakhstan 3.0 — how to attach and store files to an organization > **TL;DR:** Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). The director calls you: "Send the contract with this LLP, the one we signed in February." The contract is on paper, lying somewhere in a folder, and you saved a scan on your desktop, which has already been --- Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). The director calls you: "Send the contract with this LLP, the one we signed in February." The contract is on paper, lying somewhere in a folder, and you saved a scan on your desktop, which has already been reinstalled. Sound familiar? To avoid such situations, it is convenient to keep the scanned contract, charter, VAT registration certificate, and the order for the appointment of the director directly in the organization card — within the 1C database itself. These files are stored in the directory "OrganizationsAttached Files". By opening the card of your LLP, you can retrieve the necessary document in a couple of seconds, even if the accountant who uploaded it has long since left the company. 1. Purpose The service directory stores files (scans, PDFs, contracts, images of digital signature certificates) linked to the element of the directory "Organizations". This is part of the "File Management" subsystem. It does not perform accounting transactions by itself — it is a document storage for your company within the database. 2. Where to find This directory is usually not opened directly from the menu as a separate list — it is accessed from the organization card: - Main → Organizations (or Administration → Organizations) → open the required organization → navigation panel of the card → Attached Files. - In the organization form, there is also a "paperclip" icon / Files command on the command panel. To open the entire list of files for all organizations at once (convenient for auditing), use the navigation link. Menu Service → "Go to navigation link" (or Ctrl+F in some configurations), paste: e1cib/list/Directory.OrganizationsAttachedFiles 2a. How to find out your release Help → About the program (or the "i" icon in the upper right corner). In the opened window, you can see the platform version (for example, 8.3.24.xxxx) and the configuration release — "Accounting for Kazakhstan, version 3.0 (3.0.74.2)". If your release is older, the location of commands may differ slightly — refer to the organization card. 3. How to fill out You almost never create a separate "empty" file card manually — the file appears at the moment of upload. The procedure is as follows: - Open the organization card → Attached Files. - Click Add → Upload from disk (or drag the file with the mouse into the list area, or Create → From scanner, if a scanner is connected). - Select the file on the disk. 1C will copy it into the database (or to the storage — see below). After uploading, the file card will display the following fields: Field Purpose and what happens in case of an error Name (mandatory) The name of the file without the extension. By default, it is taken from the name on the disk. If you name it vaguely ("Scan1") — you won't find the necessary document among hundreds later. Be specific: "Contract No. 14 dated 12.02.2026". Owner (mandatory, filled automatically) A link to the organization to which the file is attached. It is filled by the system when uploading from the card. If you upload the file "to the wrong place," it will end up in another organization — this can only be corrected by deleting and re-uploading to the correct card. Extension File type (pdf, jpg, docx). Automatically filled from the source file. 1C uses it to determine which program to open. Author The user who uploaded the file. Automatically filled — useful to know whom to approach with questions. Creation Date / Modification Date Automatically set. The modification date is updated with each save of a new version. Size Automatically calculated. Important if a size limit is enabled (see "Common Errors"). Signed by EP Indicates that an electronic signature is attached to the file. Set when you perform More → Sign. Encrypted Indicates encryption. An encrypted file cannot be opened without a certificate — do not encrypt without real necessity, otherwise you risk losing access. Comment / Description Free text: "original with the lawyer", "valid until 31.12.2026". Helps avoid opening the file for reference. The service attributes (storage volume, path, "edited by user", current version) are maintained by 1C itself — do not touch them manually. 4. Analyzed example Situation. You have concluded a supply contract with LLP "Astana-Trade" for 1,160,000 ₸, including VAT 16% — 160,000 ₸. The paper contract is scanned in PDF, and the director's digital signature is attached. The task is to attach the scan to the card of the counterparty… no, wait: files of your company (charter, VAT registration certificate) are linked to the card of your organization. It is more logical to attach the contract with the counterparty to the counterparty's card, but the technique is the same — let's analyze it on the file "VAT Registration Certificate". Steps: - Main → Organizations → open "LLP 'Your Company'" → Attached Files. - Add → Upload from disk → select VAT_Certificate_2026.pdf (size 480 KB). - In the name field, write: VAT Registration Certificate dated 15.01.2026. - In the comment: VAT rate 16%, series 60001. - More → Sign → select the digital signature certificate → the Signed by EP indicator becomes "Yes". What you get: a new element in the directory "OrganizationsAttachedFiles" with the owner being your organization. The file is stored within the database, accessible to any user with rights, and opens with one click from the card. About transactions — honestly. This object does not generate accounting entries and does not make movements in accounting registers. It does not participate in the calculation of VAT, PIT, social tax, or pension contributions. The entries for your contract (Debit 1330 "Goods" / Credit 3310, Debit 1420 VAT to be credited / Credit 3310, and upon sale — Debit 1210 / Credit 6010 and Debit 3310/... for VAT 3130) are made by the documents "Receipt of Goods and Services", "Sale of Goods and Services", and the ESF is exported to the ESF information system from the sales document. An attached file is just a scanned archive next to them. If you were promised that "the file will conduct the document" — this is not true, look for the necessary primary document. 5. Types of operations (what can be done with the file) Formally, there are no "types of operations" like those of a document in the directory. But the set of actions is fixed: - Upload from disk / drag and drop. - Create from scanner (TWAIN scanner). - Open for viewing / Open card. - Edit → Finish editing (with saving a new version) or Cancel editing. - Sign by EP / Check signature / Save with signature. - Encrypt / Decrypt. - Save as… (export a copy to disk). - Send by email (if an email account is configured). - Move to volume (when stored in volumes on disk). - Mark for deletion. 6. What is generated upon upload / recording - No accounting entries. - Does not generate electronic documents (ESF, SNT). ESF and SNT are issued from sales/movement documents, not from attached files. - A directory element "OrganizationsAttachedFiles" is created/updated. - When stored in the database — a record in the service version storage (information register of file storage); when stored in volumes — a physical file in the volume directory and the path to it in the database. - When editing — a new version of the file (the version history can be viewed through More → Versions), the old one is saved, and you can revert to it. - When signing — an electronic signature file is attached. 7. Print forms There are no standard print forms for the directory in 1C — there is no need to print the "file card". You print the file itself using the program that opens it (PDF — in a PDF viewer, docx — in Word). From 1C, Save as… and Print are available through the associated OS application. 8. Common errors Message / situation Cause and how to fix it "File size exceeds the maximum allowed" The limit is set in Administration → File Management Settings → Maximum File Size. Increase the limit or reduce the file size (compress PDF/scan). "File extension is not allowed" The file type is on the blacklist. Administration → File Management Settings → Forbidden Extensions — remove the necessary extension from the list. "File is being edited by user …" Someone (possibly you from another session) has taken the file for editing. Ask them to Finish editing; the administrator can remove the lock through More → Cancel editing. "File storage volume is not configured" (when stored in volumes) Storage in volumes is enabled, but the volume is not specified. Administration → File Management Settings → File Storage Volumes — create a volume and specify the path on the disk/server. Or switch to "Store in the information database". "Failed to verify electronic signature" No certificate, expired, or CryptoPro/NCALayer is not installed. Install the EP tool and the correct certificate, then repeat Check signature. The file opened but is empty / opened with the wrong application The program for this extension is not installed on the workstation. Install it or save the file to disk and open it manually. Files "disappeared" when transferring the database The files were stored in volumes on the old server, and the directory was not transferred. Always transfer volume directories along with the database; for small databases, it is more reliable to store them in the information database. 9. FAQ Where are the attached files physically located — in the database or on the disk? It depends on the setting in Administration → File Management Settings. By default — inside the information database. If "File Storage Volumes" are enabled, they are stored as separate files on the disk/server, and the path is stored in the database. Files significantly bloat the database — what to do? Configure storage in volumes on the disk. Then the database remains compact, while the files are stored in the file system. Don't forget to include them in backup. How to view the previous version of the edited file? Open the file card → More → Versions. A list of versions with dates and authors will be visible; any can be opened, saved, or made active. Can I sign a scan of the contract with a digital signature directly in 1C? Yes: select the file → More → Sign → choose the certificate. After that, the "Signed by EP" indicator will become "Yes", and the signature will be stored with the file. Cryptographic tools need to be installed. Does this directory generate ESF or SNT? No. ESF is exported to the ESF information system from sales documents (and corrective ones from the corresponding documents), SNT is from movement/transport documents. An attached file is just a storage for a scan next to accounting documents. Does attaching a file create entries in accounts (1210, 3310, 3130, etc.)? No. The directory does not make accounting movements. All entries for the contract and 16% VAT are generated by primary documents: receipt, sale, payment order. Can I drag multiple files at once? Yes. Select a group of files on the disk and drag them into the attached files area — each will become a separate directory element with this owner. How to restrict who can see and upload files? Through role permissions and, when RLS is enabled, through access settings. Regular users with rights to the organization can see its files; restrictions are set by the administrator in access profiles. I uploaded the file to the wrong organization — how to transfer it? There is no direct "change owner" option in the interface. The easiest way is to re-upload the file to the correct organization card, and mark the erroneous one for deletion and delete it through Administration → Delete marked objects. What will happen to the files during configuration updates? Nothing — attached files are data, not configuration. Updating the release (for example, to the next one after 3.0.74.2) does not affect them. Only transferring the database without volume directories is risky. 10. Related objects --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_