--- title: "Directory \"Distribution and Notification Groups\" in UT for Kazakhstan 3.4.5.21: configuration and application" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-09-23 canonical: https://buhgpt.kz/suraqtar/spravochnik-gruppy-rassylok-i-opoveshcheniy-v-ut-dlya-kaz-en source: BuhGPT --- # Directory "Distribution and Notification Groups" in UT for Kazakhstan 3.4.5.21: configuration and application > **TL;DR:** Verified on release 3.4.5.21 "Trade Management for Kazakhstan" (edition 3.4). Every morning you manually forward the same sales report to the director, the deputy, and two managers. Someone is on vacation, someone gets forgotten, the letter doesn't reach everyone. Or the other --- Verified on release 3.4.5.21 "Trade Management for Kazakhstan" (edition 3.4). Every morning you manually forward the same sales report to the director, the deputy, and two managers. Someone is on vacation, someone gets forgotten, the letter doesn't reach everyone. Or the other way around — 1C sends notifications about overdue receivables, but dumps them on everyone, and accounting drowns in other people's notifications. To sort recipients into logical "batches" and avoid rebuilding the recipient list before every mailing, you need the "Mailing and Notification Groups" catalog. This is not a document or a calculation — it's a classifier. In it you create a group once ("Reports for Management," "Warehouse Notifications"), and then simply specify it wherever you configure report mailings and notifications. Let's be upfront: this catalog does not create accounting entries, does not generate e-invoices (ESF) and waybills (SNT), and does not calculate VAT or taxes. It's a utility object. So there are essentially no monetary examples with Dt/Ct here — and that's normal. Below I show how to set it up correctly and what it connects to. 1. Purpose The catalog groups automatic report and notification mailing settings by meaning or by recipients. A group is a "folder" that organizes the list and lets you manage mailings in a batch rather than one by one. On its own it sends nothing: sending is performed by "Report Mailings" and the notification mechanism, while the group only classifies them. 2. Where to find it The catalog is a utility object, so it's not "in plain sight" in the main sections. Ways to reach it: - Via mailing settings: Master Data and Administration → Print Forms, Reports and Processing → Report Mailings. Opening the mailing list, you'll see a group field/column — the selection button takes you to this catalog. - Via notifications: the "Notifications" mechanism (reminders, user notifications) references the same groups. - Directly via navigation link. The fastest way: Tools → Go to navigation link (or the link input field), paste: e1cib/list/Справочник.ГруппыРассылокИОповещений The catalog list will open, where you can create and edit groups. 2a. How to check your release Menu Help → About the Program (or the "i" icon in the top right corner). The window shows the platform version (e.g., 8.3.2x) and the configuration release — a line like "Trade Management for Kazakhstan, edition 3.4 (3.4.5.21)". The instructions below are verified specifically on 3.4.5.21; in other releases the set of fields may differ slightly. 3. How to fill it in Open the list and click "Create". There are few fields — the catalog is simple. Field Why it's needed What happens if filled in incorrectly Name (required) The group name you'll select when configuring mailings and notifications. Write it meaningfully: "Daily Reports for Management," "Debts — Managers." The program won't save an empty field. A faceless "Group 1" — you yourself won't remember a month later what's inside. Code Filled in automatically, ensures record uniqueness. No need to touch it manually. Manual duplication of the code will cause a conflict when saving. Parent / belongs to group If the catalog is hierarchical, allows nesting a group within a group (folder → subfolders). Whether hierarchy is available depends on the release — in 3.4.5.21 this should be checked directly in the list via the "Create group" button. Incorrect nesting just confuses navigation, it doesn't affect how mailings work. Comment Free-form explanation: who the group is for, who's responsible, how often we send. Doesn't affect anything technically, but without it colleagues won't understand the logic. Procedure: - Come up with a clear Name — by recipients or by topic. - If necessary, nest the group into a parent (folder). - Save it ("Save and Close"). - Go to Report Mailings and specify the created group in a specific mailing. This is also where you set recipients, the set of reports, the schedule, and delivery method (email, directory, folder). Key principle: a group is a label, not a list of addresses. Who actually receives what is determined in the mailing/notification itself. The group only sorts them into shelves. 4. Worked example Task. You want the "Gross Profit" report and the "Customer Settlement Statement" to automatically go to management every business day at 9:00. - In the catalog, create a group: Name = "Daily Reports for Management", comment "Director + CFO, weekdays 09:00." Save it. - In Report Mailings, create a mailing, and select "Daily Reports for Management" in the group field. - In the mailing, add two reports, recipients (email addresses of the director and CFO), schedule "daily, 09:00, except Sat/Sun," delivery method "email." - Save and enable the mailing. What you get in business terms: for example, the report will show revenue from sales on account 6010, cost of sales on 7010, and gross profit. If goods worth 1,160,000 ₸ including 16% VAT were sold in a day, then the VAT amount = 160,000 ₸ (1,160,000 ÷ 1.16 × 16%), revenue excluding VAT = 1,000,000 ₸. These amounts will appear in the body of the report sent to the group. But let me emphasize: the groups catalog itself does not create these entries — it only routes the finished report. The entries (Dt 1210 Ct 6010 for 1,000,000 ₸, Dt 1210 Ct 3130 for 160,000 ₸, Dt 7010 Ct 1330 for cost of sales) are generated by sales documents, not by this group. Result of the example: one catalog entry saves you from manually sending letters and guarantees both recipients are always on the list. 5. Operation types Unlike a document, the catalog has no "operation types." Its role comes down to several usage scenarios: - Grouping report mailings — organizing scheduled mailings by topic/recipients. - Grouping notifications — user notifications and reminders. - Batch management — enable/disable or select mailings by group. - Division separation — "for warehouse," "for accounting," "for management." 6. What is generated when saved - Accounting entries: none. This is a utility catalog, it creates no movements in accounting registers. - Electronic documents (ESF, SNT): none. The catalog has no relation to the ESF IS or to waybills (SNT). - Register movements: only the record of the element within the catalog itself. Report mailing and notification settings "rely" on the group via a reference link. The actual sending (letters, files) is performed by the mailing's scheduled tasks according to their schedule — after you have linked the mailing to the group. 7. Print forms The catalog has no print forms of its own — there's no point in printing a "mailing group." What gets printed and sent are the reports and print forms you included in a specific mailing (for example, "Gross Profit," settlement statements, invoices). The attachment format (Excel, PDF, ODT, etc.) is set in the mailing itself, not in the catalog. 8. Common mistakes - "Field 'Name' is not filled in" — you clicked "Save" with an empty name. Enter a group name and save. - "An element with this name already exists" (or overwriting a duplicate) — you're creating a second identical group. Don't multiply duplicates: use the existing one, otherwise mailings will be "smeared" across two identical folders. - "Data cannot be deleted because it is referenced" — you're trying to delete a group linked to mailings/notifications. First reassign the mailings to another group or clear their group field, then mark for deletion and run Administration → Delete Marked Objects. - Mailing doesn't go out even though the group is created — a typical confusion: the group only classifies. Check the mailing itself: schedule, whether it's enabled, recipient addresses, and email account settings. An empty group sends nothing by itself. - Access rights — if a user doesn't see the catalog or the mailings, it's a matter of roles. Configure access in Master Data and Administration → User and Rights Settings. 9. FAQ Does this catalog create accounting entries or calculate VAT? No. It's a utility classifier. 16% VAT, revenue on account 6010, and other amounts are calculated by sales documents, not by the mailing group. Does it generate ESF or SNT? No. It has no relation to issuing e-invoices in the ESF IS or to waybills (SNT). Electronic invoices are issued from sales/purchase documents. Where do I select a created group? In Master Data and Administration → Print Forms, Reports and Processing → Report Mailings when configuring a specific mailing, as well as in notification settings. How do I open the catalog directly? Tools → Go to navigation link, paste e1cib/list/Справочник.ГруппыРассылокИОповещений. Can I delete an unnecessary group? Yes, but only if there are no references to it. First remove the link from mailings, then mark it for deletion and run deletion of marked objects. Why doesn't the mailing reach the recipients? The reason is almost always in the mailing itself, not the group: schedule disabled, addresses not set, email account not configured. Check these points. Can one mailing be assigned to multiple groups? A mailing is linked to one classifier group. If you need different sets of recipients, create separate mailings. How many groups does it make sense to create? As many as you have real scenarios: by recipients (management, warehouse, accounting) or by topics (reports, debts, balances). No need to create duplicates. Does the group affect rights: who sees the report? No, access is regulated by user roles and the mailing's own settings (recipient list), not by the group. Is this the same as "Notifications" in the program header? No. Notifications are a notification mechanism; this catalog only groups their settings together with report mailings. 10. Related objects - Report Mailings (Master Data and Administration → Print Forms, Reports and Processing) — the main "consumer" of the catalog: it's in the mailing that you select the group. - Notifications / reminders — use the same groups to address notifications. - Scheduled and background jobs — perform the actual sending according to the mailing schedule. - Email accounts — without a configured email account, the mailing won't go out, no matter how carefully you set up the group. - User and rights settings — determine who can see and configure mailings. How to check your release: Help → About the Program — this shows the platform version and the configuration release. Material prepared for "Trade Management for Kazakhstan," edition 3.4, release 3.4.5.21. Current 2026 Kazakhstan rates: VAT 16%, MCI 4,325 ₸, minimum wage 85,000 ₸ (given for business report examples; they do not affect the operation of the catalog itself). --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_