--- title: "Guide \"Files\" in 1C:Accounting for Kazakhstan - How to Attach Scans and Documents to Objects" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-09-07 canonical: https://buhgpt.kz/suraqtar/spravochnik-fayly-v-1s-buhgalteriya-dlya-kazahstana-kak-p-en source: BuhGPT --- # Guide "Files" in 1C:Accounting for Kazakhstan - How to Attach Scans and Documents to Objects > **TL;DR:** Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). The counterparty sent you a signed act in PDF. You recorded the sale in 1C, but a month later the tax inspector asks for the original document, and the paper original is somewhere in a folder on your desk. --- Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). The counterparty sent you a signed act in PDF. You recorded the sale in 1C, but a month later the tax inspector asks for the original document, and the paper original is somewhere in a folder on your desk. Familiar? To avoid this, the scan of the act needs to be attached directly to the "Sale" document in the database. This is what the "Files" directory is responsible for — here 1C stores all attachments: scans of acts, contracts, photos, letters, Excel tables. Each file is linked to its object, and you can open it with one click without leaving the document. Immediately important: "Files" is a technical directory for storing attachments. It does not make accounting entries, does not generate electronic invoices (ESF) and tax returns, and does not affect taxes. Therefore, below you will not find accounts 1210 or 3130 — they are simply not here, and that is normal. The task of the directory is one: to ensure that the necessary document is always at hand in electronic form. 1. Purpose The "Files" directory stores electronic copies of documents linked to database objects (documents, directory elements, tasks). One file — one card with properties: name, author, date, size, version, electronic signature indicator. The accountant rarely opens this directory separately — they work through the "Attached Files" command directly from the card of the required document. 2. Where to find Three working paths: - From any document or directory — card navigation panel → "Attached Files" (or the paperclip icon on the form). This is the main way. - General list of all files — section "Administration" → "Maintenance" → "Attached Files" (storage management, volumes, cleaning). - Direct navigation link — copy it and open through "Service" → "Go to navigation link" (or Main Menu → "File" → "Open by link"): e1cib/list/Directory.Files This way you will access the complete list of file cards regardless of their owner. 2a. How to know your release Main menu (icon in the upper left corner) → "Help" → "About the program". In the opened window, you will see two lines: platform version (for example, 8.3.24.xxxx) and configuration version — this is the release, for example 3.0.74.2 "Accounting for Kazakhstan". The instructions below relate specifically to this release; in other versions, command names may differ slightly. 3. How to fill (step by step) You usually do not create a separate file card manually — it is created when adding an attachment. The order is as follows: - Open the required object (for example, the document "Receipt of goods and services"). - Click "Attached Files". - Button "Add" → choose the method: - "From file on disk" — select PDF/JPG/DOCX from your computer; - "From scanner" — if a scanner is connected, the snapshot will be immediately saved in the database; - "Create from template" — new file from a template (for example, an empty Word contract). Now the key fields of the card and what will happen if you make a mistake: Field Why and what the error may lead to Name (mandatory) This is how you will find the file later. Write meaningfully: "Act No. 128 dated 05.09.2026", not "Scan1". Otherwise, in six months in a list of 40 attachments, you won't distinguish one act from another. File owner The object to which the attachment is linked. Automatically filled from the card from which you added the file. If you add a file "to the general list" without an owner — it will hang without a parent, and you won't see it from the document. Extension File type (pdf, jpg, docx). Automatically set based on the source. It determines which program will open the file on double-click. Author The user who uploaded the file. Automatically filled by 1C — it shows who attached the document. Creation / modification date Automatically set. The modification date is updated every time you edit the file through 1C. Size Automatically calculated. Important for storage in the database: heavy scans (10–20 MB) inflate the database file — it is better to store them in volumes on disk (see section 6). Keep version history Checkbox. If enabled — each edit is saved as a separate version, the old one can be restored. If disabled — the new version overwrites the old one without the possibility of rollback. For contracts, it is better to enable versions. Signed with EDS Indicator that an electronic signature is attached to the file. Set when you sign the file in 1C. A signed file cannot be edited — otherwise, the signature will be lost. Comment Free note: "original with Ivanova", "draft, not final". Not mandatory, but saves nerves for colleagues. After uploading, click "Save and close". The file is now visible in the list of attachments for its document. 4. Analyzed example Situation: On September 5, 2026, you received goods from LLP "Astana-Snab" for the amount of 580,000 ₸ excluding VAT. VAT at the rate of 16% = 92,800 ₸, total payable 672,800 ₸. The supplier sent an invoice and a tax invoice in PDF. You want the scans to always be next to the entry. Steps: - You process the document "Receipt of goods and services" — here it generates the entries: Debit Credit Amount, ₸ Description 1330 3310 580,000 Goods received from the supplier 1420 3310 92,800 VAT accounted for acquisition (to be credited) - In the same document, click "Attached Files" → "Add" → "From file on disk", select Invoice_Astana-Snab_128.pdf. - In the "Name" field, write "Invoice No. 128 dated 05.09.2026, 672,800 ₸". - Repeat for the scan of the tax invoice. What the "Files" directory did: created two cards, linked them to the receipt document, recorded the author (you), date 05.09.2026, size, and extension pdf. No accounting entries were generated — the entries on 1330/1420/3310 were made by the receipt document itself, not the attachment. Now, when you open this receipt, you see a paperclip with two files and can open the originals with one click. 5. Types of operations (what the directory can do) - Adding a file — from disk, from scanner, from template, from clipboard. - Viewing — open the file in an external program without manually exporting. - Editing — "Edit" locks the file (the "busy" icon is visible), after editing — "Finish editing" with saving a new version. - Versioning — storing edit history, rolling back to a previous version, comparison. - Signing with EDS and signature verification. - Saving to disk — export a copy from the database externally. - Printing — send the file to print. - Moving to volumes / to database — change the physical storage location. 6. What is formed when working Here it is honest and short, because this question is popular: - No accounting entries. The "Files" directory is not a document, it does not make movements in accounts. - ESF and tax returns are not generated. Electronic invoices are issued from sales documents through the ESF information system module, not from attachments. - Movements in registers — only service: information about the file, its versions, and storage location in the attached files register. - Physical storage of the file — two options: - in the information database (by default) — convenient, but inflates the database; - in volumes on disk — configured in "Administration" → "Maintenance" → "File storage volumes". For scans and photos, this is the right choice: the database remains light, and the files are stored on the file server. 7. Printed forms The file card does not have its own "printed form" — the attached document is printed by the program that opens it (PDF reader, Word, image viewer) through the "Print" command on the file form. Additionally available: - List of attached files — print the list of attachments of the object (name, author, date, size); - output of the scanned image to print directly from the viewing window. 8. Common errors "File is busy for editing by user ..." Someone (possibly you in another session) opened the file for editing and did not close it. Editing is blocked. Solution: ask the user to click "Finish editing", or the administrator removes the lock through "Cancel editing". "File size exceeds the allowed limit" The limit on the maximum size of the attachment has been triggered. Reduce the resolution of the scan (300 dpi is sufficient) or increase the limit in the file handling settings (section "Administration"). "Storage volume not specified" / "Volume not found" Storage in volumes is enabled, but the volume is not configured or the path on the disk is inaccessible. Check "File storage volumes": the path must exist and be writable by all users. File opens but is empty / corrupted Often due to interrupted upload or closing 1C during saving. Re-upload the attachment from the source. "Cannot modify signed file" The file is signed with EDS, editing would destroy the signature. Remove the signature (if permissible) or add a new version as a separate file. 9. FAQ How to attach a scan to a document? Open the document → "Attached Files" → "Add" → "From file on disk" (or "From scanner"). Assign a meaningful name and save. Does the "Files" directory make entries? No. It is a storage for attachments. Entries and ESF are generated by documents (receipt, sale), and the file only stores their scanned copy. Where are the files physically located — in the database or on disk? By default — inside the information database. For large volumes, configure storage volumes on disk: "Administration" → "Maintenance" → "File storage volumes". Then the database will not inflate. How to restore the previous version of the file? If versioning is enabled for the file, open the card → "Versions", select the desired one and make it active. Without enabled versioning, rollback is not possible. Can I sign a file with EDS directly in 1C? Yes, with the "Sign" command on the file form when certificates are configured. After signing, the file becomes unavailable for editing. Why can't I see the attached file in the document? Most likely, the file was added without an owner or to another object. Open the general list e1cib/list/Directory.Files, find the file, check the "File owner" field. How to move files from the database to volumes to reduce its size? In the maintenance section, there is a processing for moving attached files to volumes. First, create a volume, then run the transfer — the files will physically move to the disk, and the links in the database will be preserved. File is "busy" by another user — what to do? It is open for editing. Let the user click "Finish editing". If this is not possible, the administrator removes the lock with the "Cancel editing" command. What formats can be attached? Any: PDF, JPG, PNG, DOCX, XLSX, ZIP, and others. The extension only determines the program that will open the file on double-click. Does the attachment affect the month-end closing or VAT? No. The file is reference information. Attachments do not affect VAT calculation (16%), personal income tax, cost, and period closing. 10. Related documents - Based on what files appear: practically any database object — "Receipt of goods and services", "Sale", "Tax invoice (received)", "Contracts", "Counterparties", "Advance report", tasks, and letters. The file is always "child" to its owner. - What it works in conjunction with: scanning (from scanner/MFP), 1C email client (email attachments automatically go to "Files"), electronic document exchange (EDO) — where originals of ESF/SNT are also stored as attached files. - Does not replace: documents that generate entries and ESF. A scan of the act in "Files" is a copy for convenience and storage, not a basis for accounting; the corresponding document still makes the accounting entry. How to know your release Main menu → "Help" → "About the program" — there you will see... --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_