--- title: "Invoice to the Buyer in \"1C:Accounting for Kazakhstan\" — How to Fill Out, Process, and Issue" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-09-07 canonical: https://buhgpt.kz/suraqtar/schet-na-oplatu-pokupatelyu-v-1s-buhgalteriya-dlya-kazahs-en source: BuhGPT --- # Invoice to the Buyer in "1C:Accounting for Kazakhstan" — How to Fill Out, Process, and Issue > **TL;DR:** Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). The client calls: "Send the invoice, we will pay today." Or vice versa — you received an invoice from the supplier, but the amount does not match your price list. In both cases, you open "Invoice to the Cus --- Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). The client calls: "Send the invoice, we will pay today." Or vice versa — you received an invoice from the supplier, but the amount does not match your price list. In both cases, you open "Invoice to the Customer." This is the most common document at the start of a transaction: the client pays based on it, and later you can create the sale and electronic invoice (ESF) with one click, without re-entering the nomenclature. If you make a mistake in the details here, the error will carry over to all subsequent documents. 1. Purpose "Invoice to the Customer" is an offer to pay for goods, works, or services. It does not create accounting entries (this is not a sale), but it records the composition and amount of the transaction and serves as the basis for payment and shipment. Based on it, "Sale," "Cash Receipt," and ESF are entered. 2. Where to find Sales → Invoices to Customers → button "Create". A quick way to open the list directly in the program: Service → "Go to Navigation Link" and paste: e1cib/list/Document.InvoiceToCustomer The document is also available from the counterparty card (the "Documents" tab) and from "Sale" by clicking "Create based on," but it cannot be created in reverse — the invoice is always primary. 2a. How to find out your release "Help" → "About the Program" (or the ℹ️ icon in the upper right corner). In the opened window, the top line shows the platform version (for example, 8.3.24), below is the configuration release ("Accounting for Kazakhstan, version 3.0", version 3.0.74.2). Compare the manual with this number: the location of fields changes between releases. 3. How to fill out Open a new document and go from top to bottom. Field Mandatory Why and what will happen in case of error Number yes (auto) Assigned automatically upon saving. Only touch it manually if you are maintaining your own numbering — otherwise, you will get duplicates and confusion in numbering. from (date) yes Date of invoice issuance. It is used to calculate the payment term and period. If you set a future date, the invoice will "disappear" from current selections. Organization yes Your legal entity-seller. If there are several bases, it is easy to select the wrong one and issue an invoice in someone else's name with someone else's details. Counterparty yes Buyer. Pulls bank details and contract into the printed form. If you make a mistake, the client will pay using someone else's or their own details. Contract yes The type of contract must be "With the Buyer". An incorrect type will prevent the document from being processed further in the chain (the sale will not substitute the contract). Bank account yes Your account where you expect the money. This is what is printed on the invoice. If you specify an old closed account, the money will get stuck. Discount no Method of entering a discount ("not provided" / "in total" / "in %"). Affects the total and future sale. VAT (in total / on top) yes Flag "VAT included" or "VAT on top." Determines whether 16% is added to the price or is already included. If confused, the amount to be paid will differ from the contract. Table part "Goods and Services": - Nomenclature (mandatory) — from the reference book. Sets the VAT rate and accounting accounts. - Quantity and Price (mandatory) — the basis for calculation. Zero in quantity will nullify the line. - % VAT — pulled from the nomenclature; for the standard rate in the RK for 2026, this is 16%. Check: "Without VAT" instead of 16% will lower the amount. - VAT Amount and Total — calculated automatically, no need to edit them manually. At the bottom — fields "Payment by" (term), "Director" and "Accountant" (whose signatures will appear on the printout). Empty signatories — the invoice will go to the client without full names in the signature, which looks unprofessional. After filling out — "Post and Close". The document is saved, but does not move the accounting registers. 4. An example with entries Situation. LLP "Astra" (VAT payer) issues an invoice to LLP "Beryozka" for 20 laptops at 250,000 ₸ each. The price is indicated including VAT, rate 16%. Invoice calculation: Indicator Amount, ₸ Total to be paid (including VAT) 5,000,000 including VAT 16% (5,000,000 × 16 / 116) 689,655.17 Cost excluding VAT 4,310,344.83 The invoice itself does not create entries — it is only a basis. Entries will appear further down the chain. The client has paid. Enter "Cash Receipt" based on the invoice: Debit Credit Amount, ₸ Content 1030 1210 5,000,000 Advance payment received from the buyer to the current account Goods shipped. Based on the invoice, create "Sale." Entries: Debit Credit Amount, ₸ Content 1210 6010 4,310,344.83 Income recognized from sale (excluding VAT) 1210 3130 689,655.17 VAT accrued payable 7010 1330 (at cost) Cost of sold laptops written off If there was an advance payment, the advance is credited: Debit 1210 Credit 1210 (advance → settlement) closes the debt. Result: money on 1030, income on 6010, VAT on 3130 payable to the budget. 5. Types of operations The document is universal and serves the sale: - Goods — sale of tangible assets. - Services / works — without movement in the warehouse. - Mixed invoice — goods and services in one table part. - Invoice with advance payment — for subsequent crediting of the advance. - Invoice in foreign currency — if the contract is in foreign currency, the conversion is done at the rate on the date (relevant for exports, but payment in the RK is in tenge). 6. What is formed upon posting - No accounting entries — the invoice does not create them. - Entry in the document journal and in the list "Invoices to Customers." - Data is captured when entering "Sale," "Cash Receipt" and ESF "based on" — nomenclature, amounts, VAT rates are transferred automatically. - The invoice is not exported to the ESF IS and does not create the SN — these electronic documents are created from "Sale" (ESF) and during the movement/shipment of controlled goods (SN). 7. Printed forms By clicking "Print", the following are available: - Invoice to the Customer — the main form with details, amount, and signatures. - Invoice to the Customer (with facsimile and stamp) — if images of the signature and stamp are uploaded in the organization. - Invoice-Contract — an invoice with contract terms for one-time transactions without a separate contract. The form can be saved in PDF/Excel and sent to the client directly from 1C using the convert button. 8. Common mistakes "The field 'Contract' is not filled out" — the contract with the type "With the Buyer" is not selected. Create/select a contract in the counterparty card. "The type of contract does not match the operation" — a contract "With the Supplier" is substituted. Change the type of contract to "With the Buyer." VAT amount = 0 for VAT payer — the nomenclature has the rate "Without VAT." Open the position and set 16%, then recreate the line. "Invoice to the Customer not posted" when entering the sale based on it — first post the invoice itself (button "Post"), then enter based on it. The total does not match the contract by 16% — the flag "VAT included / on top" is confused. Switch the VAT mode in the header and check "Total." 9. FAQ Does the invoice create accounting entries? No. The invoice to the customer is not a sale. Entries appear only when entering "Sale" and "Cash Receipt." What is the VAT rate on the invoice in 2026? The standard VAT rate in the RK is 16%. It is pulled from the nomenclature card; check to ensure it is not set to "Without VAT" or outdated 12%. Is the invoice mandatory before the sale? No, the sale can be entered without an invoice. But the invoice is convenient: it speeds up the entry of shipment "based on" and serves as a document for payment. How to issue an invoice with advance payment? Fill out the invoice in the usual way and send it to the client. Upon receipt of money, enter "Cash Receipt" based on it — the advance will go to 1210 and be credited during the sale. Does the invoice generate ESF? No. The ESF is issued in the ESF IS based on "Sale," not the invoice. Can an invoice be issued in foreign currency? Yes, if the contract is in foreign currency. Amounts are converted at the rate on the invoice date, but payment from RK residents is in tenge. Where does the VAT from the invoice go? In the invoice, VAT is only shown. It is accrued for payment (account 3130) when the sale is posted. Why did the client pay, but there is no debt? "Cash Receipt" is not linked to the invoice/contract or entered for another counterparty. Check the details of the payment document and the contract. How to add a facsimile and stamp to the invoice? In the organization card, upload images of the signatures of the director, accountant, and stamp — then the printed form "with facsimile and stamp" will become available. How to create a sale from the invoice? Open the invoice → "Create based on" → "Sale of Goods and Services". The nomenclature and amounts will be transferred automatically. 10. Related documents Based on what the invoice is entered: usually created manually; can be copied from the counterparty card or another invoice. What is entered based on the invoice: - Sale of Goods and Services — shipment, creates entries and the basis for ESF. - Cash Receipt to the current account / incoming cash order — payment from the buyer. - ESF — through the sale, for export to the ESF IS. - Power of Attorney — if the goods are picked up by a representative. How to find out your release: "Help" → "About the Program" — there you will find the platform version and configuration release. The manual is prepared for "Accounting for Kazakhstan," version 3.0, release 3.0.74.2. --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_