--- title: "Report Distribution in \"Accounting for Kazakhstan 3.0\": How to Set Up Automatic Email Sending of Reports" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-09-07 canonical: https://buhgpt.kz/suraqtar/rassylki-otchetov-v-buhgalterii-dlya-kazahstana-3-0-kak-n-en source: BuhGPT --- # Report Distribution in "Accounting for Kazakhstan 3.0": How to Set Up Automatic Email Sending of Reports > **TL;DR:** Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). Every Monday at 9:00, the director writes you the same thing: "Send me the turnover report and sales report for last week." You open the report, export it to PDF, the second one to Excel, go to your email, --- Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). Every Monday at 9:00, the director writes you the same thing: "Send me the turnover report and sales report for last week." You open the report, export it to PDF, the second one to Excel, go to your email, manually attach the files, remember the address. Five minutes there, five back — and so every week, and you also need to send reconciliation acts to clients. The directory "Report Distributions" addresses exactly this pain: you describe "which reports — to whom — in what format — when" once, and then 1C automatically generates the files and sends them on schedule. You only need to check that the emails have been sent. Immediately important: this is a reference directory, not a document. It does not make accounting entries, does not generate electronic invoices (ESF) or tax returns, and does not affect accounting in any way. It only takes ready reports from the configuration and delivers them to the recipients. Therefore, you will not find a section with Dr/Cr below — they are physically absent here, and that is normal. 1. Purpose The "Report Distributions" directory stores settings for the automatic preparation and delivery of reports: list of reports, recipients, file format, delivery method (email, network folder, FTP), and schedule for execution. One entry in the directory = one distribution, which can be launched manually or according to the schedule. 2. Where to find Path in the interface: Administration → Print Forms, Reports, and Processing → Report Distributions. If the item is not visible — in the same section "Print Forms, Reports, and Processing," check the box "Report Distributions", otherwise the list will be hidden. Open directly in 1C: Service → "Go to navigation link" and paste: e1cib/list/Directory.ReportDistributions Inside the list, the button "Create" starts a new distribution. 2a. How to know your release Help → About the program (or the "i" icon in the upper right corner). In the opened window, there are two lines you need: platform version ("1C:Enterprise 8.3.24…") and configuration release ("Accounting for Kazakhstan, version 3.0, release 3.0.74.2"). The second line must match the one in the header of this instruction. Menu items and field sets change slightly from release to release. 3. How to fill The distribution form is divided into several blocks. Let's break down each field — what it is for and what the consequences of an error might be. Header - Name — mandatory. Write it clearly: "To the Director — turnover and sales, weekly." This is the only way you will find the distribution later in a list of twenty similar ones. An abstract "Distribution 1" will not tell you anything in a month. - Author / Responsible — who is responsible for the distribution. The current user is substituted. If the responsible person leaves and their account is disabled, the scheduled task may stop executing — then assign a living employee. - Checkbox "Prepare and send reports" (Active) — key. While it is unchecked, the distribution does not execute either on schedule or manually from the regulation. If you forget to check it — emails do not go out, and there are no errors, and you think for a week that everything is working. Block "Reports" The table part — what exactly we are sending. - Report — mandatory. Choose from the list of configuration reports: "Turnover Balance Sheet," "Account Analysis," "Account Card," "Reconciliation Act," management reports, etc. You can add several rows — all of them will go in one email. - Report variant (settings) — important. Here you fix the saved variant: period, selection by organization, account, counterparty, grouping. If the variant is not specified, the report will be generated with default settings — often this is an empty or incorrect period. Tip: first open the report, set it up as needed, click "Save variant", and then use this variant in the distribution. - Period — many distributions use a relative period ("previous week," "previous month") so that the data shifts automatically with each sending. If you fix specific dates — you will be sending the same old period for years. Block "To whom and how to send" (delivery) - Delivery method — mandatory. Options: by email, to folder (network directory), by FTP, as well as in response to an email and by program mail (internal users). You can combine (both by email and to folder). - Recipients — mandatory when delivering by email. List of addressees. It pulls from the contact information of counterparties/employees or is entered manually as an email. If you make a mistake in the address — the email will go "nowhere" or bounce back, and you will only find out about it from the distribution history. - Email subject and Email text — what the recipient will see. It is convenient to insert the date/period into the subject through parameters. An empty subject looks like spam and often ends up in the junk folder. - Directory / FTP server, login, password, port — filled in if delivery to a folder or by FTP is selected. No write permissions in the folder — files will not be saved. Block "Format and Packaging" - File format — mandatory. Available PDF, XLSX (Excel), ODS, DOCX (Word), MXL (1C spreadsheet), HTML, TXT. For the director and clients, take PDF (the layout will not be distorted), for those who will calculate in the file — XLSX. - One file for all reports / separate file for each — how to arrange the attachments. - Archive in ZIP and Archive password — for sensitive data (reconciliation acts, salaries). If you set a password — do not forget to inform the recipient, otherwise they will not open the archive. Block "Schedule" - Execute on schedule — enables auto-start. By clicking the settings button, you set: once a day/week/month, day of the week, time. Without a schedule, the distribution will have to be started manually each time by clicking the "Execute now" button. - Send only if data is available — if the report is empty, the email will not be sent. Useful to avoid overwhelming the recipient with empty turnover reports. Important about auto-start: the schedule executes the scheduled task. In the file database, it runs only when 1C is started (usually on the computer where the task execution parameter is enabled). In the client-server database, tasks run on the server and do not depend on the started client. 4. Analyzed Example Task. Every Monday at 09:00 send the director (director@firma.kz) two reports for last week: the turnover balance sheet for all accounts and "Account Analysis 1210" (settlements with customers). Format — PDF, one archive without a password. How we configure: Field Value Name To the Director — Turnover Balance + Settlements with Customers, weekly Prepare and send ✔ enabled Report 1 Turnover Balance Sheet, variant "By organization, all accounts," period — "Previous week" Report 2 Account Analysis, account 1210, variant "By counterparties," period — "Previous week" Delivery method By email Recipient director@firma.kz Subject Reports for the week [Period] Format PDF, one ZIP archive, without a password Schedule Weekly, Monday, 09:00 What happens on Monday 08.09.2026 at 09:00: 1C generates the turnover balance and "Account Analysis 1210" for 01.09–07.09.2026, places both PDFs in a ZIP, sends an email to director@firma.kz, and records the result in the distribution history. The director receives the archive, and you do nothing. No accounting entries. I repeat: the distribution does not change accounting, does not create electronic invoices (ESF), and does not affect the accounting registers. The figures in the reports (for example, receivables for account 1210 — short-term debts of customers, money on 1030, income on 6010 with VAT rate 16%) are generated by the reports themselves based on your accounting data, and the distribution only delivers them. 5. Types of Operations (Delivery Methods) One directory, but the behavior is determined by the delivery method: - By email — attachments go to external addresses. A configured email account is required (Administration → Organizer). - To folder — files are saved to a local/network directory. Convenient for a shared accounting folder. - By FTP — upload to an FTP server (exchange with external systems, website). - In response to an email — distribution as a reply to an incoming email (for handling inquiries). - By program mail — to internal users of the database, without external mail. Methods can be combined in one distribution. 6. What is formed upon execution When launching the distribution (on schedule or manually), the following occurs: - Generation of report files in the selected format (PDF/XLSX/…), if necessary — packaging in ZIP. - Delivery: sending an email, saving to a folder, or uploading via FTP. - Recording in the distribution history — a log with the date, time, status (successful/error), and error text. It opens by clicking the "Distribution History" button from the form. This is your only proof that the email was sent. What does not happen: no accounting entries, no movements in accounting registers, no electronic invoices (ESF)/tax returns, no documents are created. The directory lives separately from the accounting contour. 7. Print Forms There are no classic print forms (like for invoices) in the directory — it "prints" reports to files. Practically significant actions and results: - "Execute now" — immediate launch with generation and sending of files (this is the "printing"). - "Check" / test sending — a control run to ensure that the email reaches. - Attachments of the distribution — those very PDF/XLSX/DOCX reports that the recipient receives. - Distribution history — execution log (can be displayed on screen/saved). 8. Frequent Errors "Email account not filled in" / "System email account not configured." Delivery method — email, but there is no configured account in the database. Go to Administration → Organizer → Configure system email account and fill in the SMTP server, login, password, port. "Error sending email: authentication failed." Incorrect email login/password or the email server (Gmail, Mail.ru) requires an application password, not a regular one. Create an application password and enter it in the account. "Report not generated: mandatory settings not specified" / report is empty. No report variant selected or the period has shifted. Open the report, configure it, save the variant, and specify it in the distribution line; for the period, use relative dates. "Scheduled task not executed" / distribution did not go out on schedule. In the file database, task execution is not started, or the checkbox "Prepare and send reports" is unchecked, or the responsible account is disabled. Check the activity checkbox and the launch of scheduled tasks. "No write permissions to the directory." Delivery to a folder, and the user (or the 1C server) does not have permissions to this network path. Grant write permissions or specify an accessible directory. "Recipients not specified." Empty list of addressees when delivering by email. Add at least one valid email. 9. FAQ 1. Does the report distribution create accounting entries? No. This is a reference directory for delivering reports. It does not create entries, movements in registers, electronic invoices (ESF), or tax returns and does not affect accounting. 2. Can the same report be sent to different recipients differently? Yes. Create several distributions with different recipients, formats, and schedules, or in one distribution specify several addressees if the settings for them are the same. 3. In what format is it better to send reports to clients? PDF — the layout does not "float" and opens everywhere. If the recipient needs to calculate in the file, use XLSX. For confidential data, package in ZIP with a password. 4. The distribution did not send on schedule, I see no errors — why? Common reasons: the checkbox "Prepare and send reports" is unchecked, task execution for scheduled tasks is not started in the file database, the responsible account is disabled. --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_