--- title: "Attached Files to \"Buyout of Goods Accepted for Storage\" in UT for Kazakhstan 3.4.5.21" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-09-23 canonical: https://buhgpt.kz/suraqtar/prisoedinennye-fayly-k-vykupu-prinyatyh-na-hranenie-tovar-en source: BuhGPT --- # Attached Files to "Buyout of Goods Accepted for Storage" in UT for Kazakhstan 3.4.5.21 > **TL;DR:** Verified on release 3.4.5.21 "Trade Management for Kazakhstan" (edition 3.4). The supplier transferred goods to you for safekeeping, and now has sent a buyout act — with signatures, seal, and amount. You created the document "Buyout of Goods Accepted for Storage," but the pape --- Verified on release 3.4.5.21 "Trade Management for Kazakhstan" (edition 3.4). The supplier transferred goods to you for safekeeping, and now has sent a buyout act — with signatures, seal, and amount. You created the document "Buyout of Goods Accepted for Storage," but the paper act needs to be kept alongside it: so that in six months, during reconciliation, you won't have to search for a folder on a shelf; so that an auditor opens the document and immediately sees the basis; so that a colleague from another office doesn't call you asking "send the scan." This is exactly what the "BuyoutOfGoodsAcceptedForStorageAttachedFiles" catalog is for. This is not an accounting document and it does not create postings — it is a "paperclip" that links a scan, photo, or PDF to a specific buyout line. 1. Purpose The catalog stores files (scans, photos, PDF, XLS, letters) attached to the "Buyout of Goods Accepted for Storage" document. Each item is one file with a reference to the owner (the buyout document itself). The item itself does not participate in accounting and does not generate movements in registers — it only holds the attachment and its versions. 2. Where to find it This catalog has no separate menu item — it is a service catalog and is opened "from within" the document: - Sales (or Warehouse and Delivery) → Buyout of Goods Accepted for Storage → open the needed document → command "Attached Files" (the paperclip icon in the top panel or More → Attached Files). - In the list that opens — Add, drag and drop a file, or Create from Template / from Scanner. You can open the entire catalog directly (for example, for a bulk search of attachments) via a navigation link. Copy it, then in 1C: Service → "Go to Navigation Link" (or File → in some configurations the "Functions for Technical Specialist" menu): e1cib/list/Справочник.ВыкупПринятыхНаХранениеТоваровПрисоединённыеФайлы 2a. How to find your release Main menu (≡ icon or "Help") → "About Program". The window shows the platform version of "1C:Enterprise" (e.g., 8.3.24.xxxx) and the configuration release — here it should be "Trade Management for Kazakhstan," edition 3.4, version 3.4.5.21. If the version is lower — some fields and file-handling commands may differ. 3. How to fill in The attached file form is simple. Let's go through the fields by purpose rather than by "mandatory status." Field Why it's needed What happens if filled incorrectly Name (required) How the file is named in the list. By default — the name of the source file. The system will not allow an empty name. If you leave "Document (1)" — later you won't find the needed act among a dozen attachments. File (required — the attachment itself) The actual binary content: scan, PDF, photo. Added via the Add button, drag-and-drop, or Scan. Without a file the item is meaningless. Attach the wrong scan — the parent document will reference someone else's basis. Extension Filled automatically from the file name (pdf, jpg, xlsx). Determines which application opens the file. Change it manually to the wrong one — the file won't open in the standard program. Store Versions (checkbox) Enables versioning: each edit is saved as a separate version. Turn it off — edits will overwrite the previous version with no way to revert. Author / Creation Date / Modification Date Service fields, filled automatically. Show who added the attachment and when. Not edited manually — this is your audit trail. Comment Free-form note: "original with the supplier," "act with a price discrepancy." Leave it blank — a colleague won't understand the document's status. Digitally Signed (if used) Indicates the presence of a digital signature on the file. Set when signing via More → Sign. Do not fake it manually — 1C will detect the forgery when verifying the signature. Step-by-step procedure: - Open the "Buyout of Goods Accepted for Storage" document. - Click "Attached Files". - Add → select a file from disk (or drag it, or Scan from a connected scanner). - If needed, rename, enable "Store Versions", enter a comment. - Record and Close. The file is saved to the information base (or to the file storage volume, if configured) and linked to the document. Tip: if there are many files, name them meaningfully — "Buyout Act No. 12 dated 09/23/2026," "Supplier Invoice," "Packaging Photo." The list search works by name. 4. Worked Example Situation. LLP "Astana-Retail" accepted a batch of goods from supplier LLP "Snab" for safekeeping. On 09/23/2026 the parties signed a buyout act: 200 units of goods at a price of 5,800 KZT including VAT per unit. Total 1,160,000 KZT, including 16% VAT. Calculation: - Cost excluding VAT: 1,160,000 ÷ 1.16 = 1,000,000 KZT - VAT 16%: 1,000,000 × 16% = 160,000 KZT Actions: - Post the "Buyout of Goods Accepted for Storage" document for 1,160,000 KZT. - Open "Attached Files", add a scan of the signed act: Buyout Act No. 12 dated 09.23.2026.pdf. - In the comment write: "Original received, no discrepancies." The postings are generated by the parent buyout document (the attached files catalog does not create postings): Dr Cr Amount, KZT Description 1330 "Goods" 3310 "Accounts Payable to Suppliers" 1,000,000 Goods capitalized into ownership 1420 "VAT Recoverable" 3310 "Accounts Payable to Suppliers" 160,000 Input VAT 16% per invoice — 003 (off-balance, goods in storage) 1,160,000 Write-off from safekeeping After payment to the supplier: Dr 3310 Cr 1030 — 1,160,000 KZT. The scan of the act now permanently "hangs" on the document: during reconciliation with LLP "Snab" you will show the basis and the signed amount in a second, without pulling up the paper archive. 5. Operation Types The attached file as such has no "operation types" in the accounting sense. But the set of actions on it is fixed: - Add from File — upload from disk. - From Scanner — direct scanning into the database. - From Template — creation from a standard template (e.g., a letter). - View / Edit / Finish Editing — opening and editing with a lock. - Store Versions / Go to Versions — change history. - Sign / Verify Signature — digital signature operations. - Mark for Deletion — the file is removed after processing "Delete Marked Objects." 6. What is generated upon posting Key point: the attached files catalog is not posted and does not create accounting entries, movements in accumulation registers, EIF, or CGN. It is an attachment storage. The entire "accounting" part is handled by the parent document "Buyout of Goods Accepted for Storage": - postings on accounts 1330 / 1420 / 3310 / 003 (see example above); - movements in goods flow and mutual settlements registers; - if needed — issuing an EIF (electronic invoice-facture) in the EIF IS and preparing a CGN (consignment goods note), if the goods are subject to traceability. The attached file, when saved, only: - stores the file's binary data (in the database or in a storage volume); - creates a version record if versioning is enabled; - records the author, date, and, upon signing, digital signature information. 7. Printed Forms The catalog item has no printed forms of its own — its content is printed by the standard application (PDF reader, image viewer). Available from the file form: - Open / View — display the file; - Save As… — export a copy to disk; - Print — print via the associated application. Printed forms of accounting documents (act, invoice) belong to the parent buyout document, not to the attachment. 8. Common Errors "Maximum file size exceeded" — the file is larger than the limit set in the file-handling settings. → Reduce the scan resolution (200–300 dpi is sufficient) or increase the limit: Master Data and Administration → General Settings → Attached Files → Maximum File Size. "File is in use by another user (being edited)" — someone opened the file for editing and did not finish. → Wait until they click "Finish Editing," or the administrator removes the lock via the list of locked files. "Could not detect scanner / no TWAIN source" — scanning equipment is not connected. → Check the scanner driver and the setting in Master Data and Administration → EDF Exchange / Scanning. File added but shows an empty icon in the list and won't open — the extension was not filled in or the file was corrupted during upload. → Delete the attachment and add it again, making sure the source file opens on disk. "Insufficient rights to add attached files" — the user's role lacks permission for file operations. → The administrator enables the corresponding rights in the access profile. 9. FAQ Q: Does this catalog create postings or VAT movements? A: No. It only stores files. Postings (1330/1420/3310) and 16% VAT are generated by the parent document "Buyout of Goods Accepted for Storage." Q: Where are the files physically stored — in the database or on disk? A: By default, in the information base. If the administrator has configured file storage volumes, attachments are placed on disk/network resource, and the database retains only a reference. Configuration — in the administration section for attached files. Q: Can several files be attached to one document? A: Yes, the quantity is unlimited — each file becomes a separate catalog item with a common owner document. Q: How do I restore the previous version of a scan if I uploaded the wrong one? A: If the "Store Versions" checkbox was enabled — open Go to Versions, select the needed one, and make it active. If versioning was not enabled, the previous file has been overwritten. Q: I deleted the buyout document — what happens to the files? A: Attached files belong to the document. When the document is marked for deletion, the attachments are marked along with it and removed by the "Delete Marked Objects" procedure. Q: Can I digitally sign the scan of the act directly in 1C? A: Yes, via More → Sign, if cryptography is configured in the database and a certificate is installed. A "Signed" indicator will appear, and the signature can be verified. Q: What formats can be attached? A: Any — PDF, JPG, PNG, TIFF, DOCX, XLSX, XML, etc. The only limit is the maximum size from the settings. Q: Does the attachment affect the EIF or CGN? A: No. Issuing an EIF in the EIF IS and preparing a CGN come from the buyout document. The scanned act is an internal basis for you, not an electronic document of the government system. Q: Why does the catalog have no synonym and is not visible in the menu? A: This is a service (subordinate) catalog of the attached files mechanism. It is created automatically by the platform and opens only from its owner document. 10. Related Documents - Owner (basis of existence): the document "Buyout of Goods Accepted for Storage" — without it, the catalog item cannot be created. - Preceding operations: "Receipt of Goods and Services" with the operation type of acceptance for safekeeping (goods first go to off-balance account 003), a warehouse receipt order. - What is entered based on the buyout: Debt write-off / Payment to Supplier (Dr 3310 Cr 1030), Received Invoice-Facture (EIF), and for traceability — CGN. - A similar mechanism for attached files exists in almost all documents of the configuration — the operating principle is the same. How to find your release Main menu → "Help" → "About Program". It shows the platform version and configuration release. This guide is verified on "Trade Management for Kazakhstan," edition 3.4, version 3.4.5.21. If you have a different release, the location of the "Attached Files" command and storage settings may differ slightly. Prepared for release 3.4.5.21 "Trade Management for Kazakhstan" (edition 3.4). --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_