--- title: "Attached Files for \"Goods Write-off\" in 1C:Accounting for Kazakhstan — Complete Guide" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-09-07 canonical: https://buhgpt.kz/suraqtar/prisoedinennye-fayly-k-spisaniyu-tovarov-v-1s-buhgalteriy-en source: BuhGPT --- # Attached Files for "Goods Write-off" in 1C:Accounting for Kazakhstan — Complete Guide > **TL;DR:** Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). The commission conducted an inventory of the warehouse, found damaged goods, and drew up an act. You created the "Write-off of goods" document and processed it — the entries were recorded. Six months later, --- Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). The commission conducted an inventory of the warehouse, found damaged goods, and drew up an act. You created the "Write-off of goods" document and processed it — the entries were recorded. Six months later, a tax audit comes and asks you to confirm why the goods were written off: where is the commission act, where are the photos of the damaged batch, where is the accounting certificate for the VAT adjustment. Running around folders on the disk and in the mail takes time. It's easier to attach scans directly to the write-off document once. This is exactly what the directory "Write-offGoodsAttachedFiles" is responsible for — a storage for files linked to a specific "Write-off of goods" document. 1. Purpose This is a service directory. It contains files (scans, photos, PDF, Word, Excel) attached to "Write-off of goods" documents. By itself, it does not calculate or post anything — it stores attachments and links them to the owning document. The entries, electronic invoices (ESF), and tax returns are generated not by it, but by the "Write-off of goods" document. 2. Where to find Usually, you do not open this directory directly — you work with files from within the document: - Section "Warehouse" (or "Inventory") → "Write-off of goods". - Open the required write-off document. - On the top command panel of the form — the button "Attached files" (paperclip icon). - In the opened list — commands "Add" (from disk / from scanner) and work with already attached files. You can open the storage list directly in 1C through "Functions for technical specialists" or by entering the navigation link: "Service" → "Go to navigation link" and paste: e1cib/list/Directory.Write-offGoodsAttachedFiles Direct access to the list is rarely needed — for example, to mass remove the deletion mark or move files to volumes. In everyday work, use the paperclip button in the document. 2a. How to know your release "Help" → "About the program" (or the "i" icon in the upper right corner). There are two important lines: platform version (for example, 8.3.24.x) and configuration release — "Accounting for Kazakhstan, version 3.0 (3.0.74.2)". If your release differs, the button locations may shift slightly, but the logic of working with files remains the same. 3. How to fill You generally do not create a separate "card" manually — it is created automatically when you add a file. But each file has fields, and it is worth understanding them. Field Purpose What happens if filled incorrectly Owner (mandatory, set automatically) Link to the "Write-off of goods" document to which the file is attached If you add a file not from the document, but from the general list — it is easy to link it to someone else's document, and during the audit, the scan will "not be found" Name (mandatory) File name in the list. By default, the name of the original file is used Unclear name (IMG_0043) — later you won't find the necessary scan. Name it meaningfully: "Commission act from 04.09.2026" Extension File type (pdf, jpg, docx). Determines how 1C will open it Set automatically, do not change Description Comment: what kind of document it is, who signed it, which line it relates to Empty — not critical, but helps with a large number of attachments File storage Where the content is located: in volumes on the disk or in the information base Set by settings, not in the file card (see FAQ) Author / Creation date Who and when attached the file Filled automatically, serves for auditing Signed by EDS Indicates that the file is signed with an electronic signature If a signed file is opened for editing — the signature will be lost Occupied for editing Shows that someone is currently editing the file If you forget to "Finish editing" — others will see a lock and will not be able to open it for modification How to add a file — step by step: - In the "Write-off of goods" document, click "Attached files". - "Add" → "File from disk" (or "From scanner", if a scanner is connected and the scanning module is set up). - Select the file, rename it in the Name field if necessary. - Fill in the Description — what kind of document it is. - Save. The file will appear in the list of attachments to the document. 4. Detailed example with numbers and entries Situation. Damage to the goods "Flour in bags" with a cost of 200,000 ₸ was identified in the warehouse. The VAT upon purchase was accounted for at a rate of 16% = 32,000 ₸. Damage beyond the norm of natural loss means that the deductible VAT must be excluded (according to paragraph 1 of article 402 of the Tax Code of the RK). You create the "Write-off of goods" document and process it. The entries are formed: Dr Cr Amount, ₸ Content 7470 "Other expenses" 1330 "Goods" 200,000 Cost of the damaged goods written off 7470 "Other expenses" 1420 "VAT to be refunded" 32,000 Excluded from the VAT deduction for the written-off goods (16%) Now — the part about our directory. To document the expense, you attach three files to this document: - Write-off act (damage) from 04.09.2026.pdf — act of the inventory commission; - Photo of the damaged batch.jpg — photo; - Accounting certificate for VAT adjustment.xlsx — calculation of the exclusion of 32,000 ₸ from the deduction. Each file automatically receives an Owner — that very "Write-off of goods" document for 200,000 ₸. Now, during the audit, it is enough to open the document, click the paperclip — and all three confirming files are in place. Important: the directory of attached files does not make entries and does not generate the amounts 200,000 / 32,000. It only stores the evidence base for the document that made these entries. 5. What can be done with the file (analog of "operation types") The directory does not have "operation types" — it is not a document. But the set of actions with the file is fixed: - Add — from disk, from scanner, from clipboard, via email. - Open — for viewing (the file opens with the program according to its extension). - Open for editing → make edits → "Finish editing" (a new version is created). - Sign with EDS / verify the signature. - Encrypt / decrypt. - Save as — export a copy to disk. - Mark for deletion. - View versions — if versioning is enabled, the history of changes is visible. 6. What is formed when working The directory is not posted — it has no movements in the accounting registers, no electronic invoices (ESF) and tax returns. All this is the responsibility of the "Write-off of goods" document. What happens when a file is added: - an element of the directory "Write-offGoodsAttachedFiles" is created with a link to the owning document; - the content of the file is saved either in volumes on the disk (if storage in volumes is configured), or inside the information base; - if versioning is enabled — with each "Finish editing", a new version is written, old ones are saved; - when signing with EDS, the signature file is saved alongside. 7. Print forms The directory does not have its own print forms — it prints not the "file card", but its content. You have access to: - Open and print the file itself (PDF/Word/Excel — using the application). - List of attached files — print/output of the list of document attachments through the standard command "More" → "Output list". - Print forms of the "Write-off of goods" itself (write-off act, etc.) — from the owning document, not from the file directory. 8. Common errors "File is occupied for editing by user …" Someone (possibly you in another session) opened the file for editing and did not finish. Open the file and click "Finish editing" or "Cancel editing". If the user is unavailable — the administrator can remove the lock. "Maximum file size exceeded" The scan is too large. Reduce the resolution when scanning or compress the PDF. The limit is configurable: "Administration" → "File handling settings" → "Maximum file size". "Volume for file storage not found" / "Error writing file to volume" The directory for the volume on the disk is not set or is unavailable (network folder is disconnected, no rights). Check the volume settings: "Administration" → "File handling settings" → "File storage volumes". File attached to the wrong document This happens if you add a file from the general list of the directory, not from the document. Open the file card, check the Owner field. It is easier — always add the file using the paperclip button from within the required "Write-off of goods". "File signature is invalid" after editing You opened a signed EDS file for editing — the signature no longer corresponds to the content. Signed files cannot be edited: remove the signature, make edits, sign again. 9. FAQ Where are the attached files physically stored? Either in volumes on the disk (folder/network resource), or inside the information base. The mode is set in "Administration" → "File handling settings". In volumes — the database does not "inflate"; in the base — files travel along with the backup. Can multiple files be attached to one write-off? Yes, as many as you want: act, photo, certificate, contract. All of them will appear in the list of attachments to this document. Do attached files affect entries, VAT, or reporting? No. They are an evidence base for audits and internal control. The entries and taxes are calculated by the "Write-off of goods" document. How to edit an attached file and save changes back to 1C? "Open for editing" → make edits in the program → return to 1C and click "Finish editing". The modified file will be placed back, and if versioning is enabled, the previous version will also be saved. I accidentally deleted a file — can it be restored? If it is only marked for deletion — remove the mark. If it has already been deleted by the "Delete marked objects" process, and versioning was in place — restoring the content is not possible through standard means, only recovery from the database backup (or volume). Can an attachment be signed with EDS? Yes. There is a signing command in the file list. For this, the electronic signature functionality must be configured, and the required cryptographic provider must be installed. After signing, the file cannot be edited without losing the signature. Why does "Write-off of goods" have a separate file directory, and not one common? This is how the mechanism of attached files in 1C is structured: a separate storage directory is created for each owning object. Therefore, in the configuration, there are "Write-offGoodsAttachedFiles", separately — attached files for receipts, sales, etc. For you, this is transparent: you always work through the paperclip in the document. Do all users see the attachments? Access to files is determined by the rights to the owning document "Write-off of goods". Whoever can open the document can also see its attachments. How to transfer already accumulated files from the database to volumes on the disk? In "Administration" → "File handling settings", configure the volumes, then perform the scheduled operation to transfer files to the volumes. After this, the database will become noticeably lighter. Can a file be attached directly from the scanner? Yes, with the command "Add" → "From scanner", if the scanner is connected and the scanning module is set up in 1C (TWAIN). Convenient for commission acts — directly into the document, without intermediate folders. 10. Related documents - Owning document — "Write-off of goods" (section "Warehouse"/"Inventory"). All elements of this directory are linked to it; without the document, the file cannot exist. - Based on what files appear — acts of the inventory commission, photos, accounting certificates, memos, write-off orders. - Related objects — "Inventory of stocks" (often the write-off is created based on its results), as well as similar mechanisms of attached files in other documents (receipts, sales, transfers). How to know your release --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_