--- title: "Attached Files for \"Goods Transfer\" in 1C:Accounting for Kazakhstan 3.0" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-09-07 canonical: https://buhgpt.kz/suraqtar/prisoedinennye-fayly-k-peremeshcheniyu-tovarov-v-1s-buhga-en source: BuhGPT --- # Attached Files for "Goods Transfer" in 1C:Accounting for Kazakhstan 3.0 > **TL;DR:** Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). The warehouse worker transported goods from the central warehouse to the retail outlet, signed a paper invoice for internal transfer (form Z-2), took a photo of it on his phone, and sent it to you via messe --- Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). The warehouse worker transported goods from the central warehouse to the retail outlet, signed a paper invoice for internal transfer (form Z-2), took a photo of it on his phone, and sent it to you via messenger. Two months later, during the inventory, you need to prove that 40 boxes actually went to the outlet and did not "disappear." Searching for the photo in the chat is a futile task. The right move: attach the scan directly to the "Goods Transfer" document in 1C. This is where the service directory "GoodsTransferAttachedFiles" comes into play — it stores all files linked to a specific transfer. 1. Purpose The directory stores files (scans, photos, PDF, Word, Excel) attached to the "Goods Transfer" document. Each item in the directory is one file, tightly linked to its owner document. The directory itself does not create accounting entries or tax movements — it is about document flow and storage, not accounting. 2. Where to find This directory does not have a separate menu item and should not have one — you work with it through the document itself: Warehouse → Goods Transfer → open the necessary document → in the top command panel of the form, click "Attached Files" (paperclip icon). A list of files for this transfer will open. Here you can add, view, edit, and delete attachments. If you need to see all items in the directory at once (for example, to check the database size), open it directly: Main Menu → Functions for Technical Specialist → Directories → Attached Files (Goods Transfers), or through the navigation link. 1C Navigation Link: e1cib/list/Directory.GoodsTransferAttachedFiles Copy it and execute Service → Go to Navigation Link (or Ctrl+F11) — the list will open directly in 1C. 2a. How to know your release Help → About the Program (or the "i" icon on the panel). In the window, you will see: - platform version (for example, 8.3.24.xxxx), - configuration release — the line "Accounting for Kazakhstan, version 3.0 (3.0.74.2)". It is the second line that determines which version this instruction refers to. If your release is newer, the location of buttons may have shifted, but the logic of working with attached files is the same across the entire 3.0 branch. 3. How to fill You almost never fill in the fields of the directory manually one by one — 1C does this for you when adding a file. However, it is useful to understand what each field means: this will determine whether you will find the file later. Sequence of actions: - Open the "Goods Transfer" document, click "Attached Files". - Click "Add" and choose a method: - "File from Disk" — select a ready file on your computer; - "From Scanner" — if a scanner is connected (TWAIN); - "From Template" — create a file from a template (for example, a blank Word act). - The file will be attached, and the item card of the directory will open. Key fields of the card: Field Purpose and what happens in case of error Name (mandatory) The name under which the file is visible in the list. It is taken from the file name. If you leave it as "Scan0001" — in six months, you won't understand what is inside. Write meaningfully: "Invoice Z-2 No. 14 dated 01.09.2026". Owner (filled automatically) Link to the "Goods Transfer" document. It only changes programmatically. This link connects the file to the document — do not touch it manually. File Extension File type (pdf, jpg, docx). It fills automatically. Determines which program will open the file. Size Volume in bytes. It fills automatically. Large files (scans at 300 dpi of 20 MB) inflate the database — scan at 150–200 dpi, black and white. Store Versions Checkbox. If enabled — a previous version is saved with each change. Convenient for documents that are edited, but increases volume. Not needed for a scan that is a "one-time" use. Author Who added the file. Filled automatically from the current user. Useful when you need to ask "who uploaded this". Creation Date / Modification Date Service labels. Filled automatically. They show when the file appeared and when it was last edited. Signed with EDS Indicator that an electronic signature is attached to the file. Set when signing through 1C. Do not confuse with the ESF signature — this is the signature of the file attachment itself. Editing Who currently holds the file "for editing" (occupied). While another user is set, you cannot change the file, only view it. Important: files can be attached to both unposted and posted documents — attached files are not blocked by posting. 4. Analyzed Example Situation. On September 1, 2026, you are transferring the goods "Coffee Beans, 1 kg" — 40 units at a cost of 3,000 ₸ per unit — from the "Central" warehouse to the "Store No. 2" warehouse within the same LLP "Dala". The warehouse worker signed the paper invoice, and you scanned it into PDF (2.3 MB). Step 1. "Goods Transfer" Document. Warehouse → Goods Transfer → Create. Organization LLP "Dala", Sender "Central", Recipient "Store No. 2", nomenclature "Coffee Beans", quantity 40, amount 120,000 ₸. Post it. Posting when posting "Goods Transfer" (this is done by the owner document, not the file): Debit Credit Amount Content 1330 (warehouse "Store No. 2") 1330 (warehouse "Central") 120,000 ₸ Goods transfer between warehouses Internal transfer is a movement within account 1330 in the analytics by warehouses. There is no sale — therefore, there is neither income 6010 nor VAT. Accounts 3130 (VAT), 6010 (income), 7010 (cost) are not involved here, ESF and CNT for internal transfer are not issued (CNT is needed when transferring between different branches/across borders — this is a separate case). Step 2. Attach the scan. In the same document → "Attached Files" → Add → "File from Disk" → select Invoice_Z-2_14.pdf. In the item card of the directory, the following fields will be filled automatically: - Name: Invoice Z-2 No. 14 dated 01.09.2026 - Owner: Goods Transfer No. 14 dated 01.09.2026 - Extension: pdf - Size: 2,359,296 bytes - Author: Sapарова A. (your login) - Creation Date: 01.09.2026 15:42 There are no postings when adding a file — the directory only creates a record in the information database (and a file in the volume, if storage in volumes is configured). Now, during the inventory, you open transfer No. 14, click the paperclip — and the signed invoice is in front of you in two seconds. 5. Types of Operations (Methods of Adding a File) The directory is filled through the owner document. Available methods: Method When to use File from Disk A ready scan/photo/document is already on the computer. From Scanner A TWAIN scanner is connected — scan the paper directly in 1C. From Template You need to create a new file from a template (Word/Excel), for example, a blank act. From Email An attachment from an email (if the email account is set up in 1C). Create New An empty Office document for filling from scratch. For an already attached file, the following options are available: Open, Edit (occupy), Finish Editing (release and save version), Save As (export to disk), Sign with EDS, Store Versions, Delete. 6. What is formed when adding/modifying The service directory does not generate accounting entries, tax registers, ESF, or CNT. It generates: - Record in the directory "Attached Files (Goods Transfers)" with the file details; - Storage of the file body — either within the information database or in an external volume (if the settings include "Store files in volumes on disk" — section Administration → File Handling Settings). In volumes, the database remains lightweight, while files are stored on the file server; - File Versions — when version storage is enabled, each edit is saved as a separate version with date and author; - EDS Data — when signing the file with an electronic signature. All postings and electronic documents (ESF, CNT) are generated by the "Goods Transfer" document itself, not its attachments. 7. Printed Forms The directory item does not have its own regulatory printed form — you need to print the file attachment using its program (PDF reader, Word, Excel) after the Open or Save As command. Printed forms (invoice for internal transfer, form Z-2) are generated in the "Goods Transfer" document using the "Print" button. 8. Common Errors "File is occupied for editing by user …" Someone clicked "Edit" and did not finish. Ask that user to perform "Finish Editing", or (with administrator rights) remove the lock using the "Release" command in the file card. "Exceeded maximum allowable file size" There is a limit set in the file handling settings (often 50–100 MB by default). Reduce the scan size (150 dpi, black and white, PDF instead of BMP) or increase the limit: Administration → File Handling Settings → Maximum File Size. "Failed to save the file in the volume … Directory is inaccessible" Storage in volumes is configured, but the path to the volume is not mounted or there are no write permissions. Check the availability of the network folder of the volume and the rights of the user under which the 1C server operates. The database has "swelled," export takes hours Files are stored inside the information database. Switch storage to volumes: Administration → File Handling Settings → Store files in volumes on disk, then transfer existing files using the transfer processing. The database will become significantly lighter. Attached a file to the wrong document The owner changes only programmatically; you cannot "re-hang" the file to another transfer through the card. Delete the file from the incorrect document and add it again to the correct one. Deleted a file, but it is still visible Deleting a file is a mark for deletion; it will physically leave after Administration → Deletion of Marked Objects. Until then, the record remains in the list with a strikethrough icon. 9. FAQ Can a file be attached to a posted transfer? Yes. Attached files are not dependent on the posting of the document — you can add them to drafts, posted documents, and those marked for deletion. How many files can be attached to one transfer? There is no technical limit on the number — only the configured limit on the size of a single file and space on the disk/in the database restricts. Where are the files physically located — in the database or on the disk? It depends on the setting "Store files in volumes on disk" (Administration → File Handling Settings). By default — inside the information database; for large volumes, storage in volumes is enabled. Does attaching an invoice scan create postings or VAT? No. An attached file is only for storage. Postings (1330/1330), and if necessary, ESF and CNT are generated by the "Goods Transfer" document itself. Is an ESF issued for internal transfer between warehouses? No. The transfer of goods between warehouses of one organization is not a sale: VAT (account 3130) is not accrued, and ESF is not issued. CNT may be required when transferring between branches/structural divisions with different BINs or across borders — this is a separate scenario. How to find out who uploaded the file and when? In the file card, there are attributes "Author," "Creation Date," and "Modification Date" — they are filled automatically. Can a previous version of an edited file be restored? Yes, if the "Store Versions" checkbox is enabled for the file. Then the version viewing command is available in the card with the option to revert to the previous one. Are attached files transferred when copying a document? No. When creating a new transfer, the attached files are not copied. --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_