---
title: "Purchases in 1C in 2026: How to Record a Receipt and Verify the Accounting"
country: KZ
lang: en
author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti)
date: 2026-10-15
canonical: https://buhgpt.kz/suraqtar/pokupki-v-1s-v-2026-godu-kak-oformit-postuplenie-i-prover-en
source: BuhGPT
---

# Purchases in 1C in 2026: How to Record a Receipt and Verify the Accounting

> **TL;DR:** In 2026, a purchase in 1C is recorded on the basis of documents confirming the specific business transaction, taking into account the terms of the agreement and the adopted accounting procedures. Articles 833, 837–839 of the Tax Code of the RK do not establish the procedure fo

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In 2026, a purchase in 1C is recorded on the basis of documents confirming the specific business transaction, taking into account the terms of the agreement and the adopted accounting procedures. Articles 833, 837–839 of the Tax Code of the RK do not establish the procedure for entering purchases in 1C: they regulate the transitional procedure for refunding excess VAT and preserving certain terms under investment contracts and agreements.

How to Record a Purchase in 1C

The recording procedure depends on what the organization has acquired: goods for resale, materials, a service, equipment, or another asset. The workflow may be as follows:

- Obtain and verify the supplier’s document.

- Find the counterparty record and, if it does not exist, create a new one without duplicating existing data.

- Select the agreement relating to the specific supply.

- Create a receipt document with the transaction type corresponding to the subject of the purchase.

- Complete the item, quantity, cost, and tax details according to the supplier’s documents.

- Post the document and verify that the transaction has been reflected in the accounting records.

- If electronic documents and a bank payment are available, match them to the recorded receipt.

The exact menu path depends on the configuration, release, and interface settings. For the current releases of “Accounting for Kazakhstan” 3.0.74.x and “Payroll and HR Management for Kazakhstan” 3.1.37.x, the location of commands should be determined based on the purpose of the document and the sections available in the specific database.

Particular attention should be paid to the agreement. If supplies, sales, and a retro-bonus agreement have been arranged with the same counterparty, each transaction is recorded according to the substance of the relevant agreement. The agreement type and settlement parameters are selected based on the available configuration settings and the actual terms of the transaction, rather than a universal template.

After posting the receipt, check:

- whether the supplier and agreement match the transaction documents;

- whether the item and units of measurement have been selected correctly;

- whether the quantity and cost correspond to the supplier’s documents;

- whether the accounting accounts and analytics have been determined correctly;

- whether the same document has been entered twice;

- whether the receipt, payment, and electronic documents relate to the same business transaction.

If the posting result does not correspond to the substance of the purchase, first check the transaction type, item record, agreement, accounting accounts, and accounting policy settings. After correcting the source data, the document should be reposted and its entries checked again. A manual adjustment should be used only when its grounds are clear and documented in accordance with the organization’s adopted accounting procedures.

Customers in 1C: How They Differ from Suppliers

The query “customers in 1C” relates to sales, not purchases. The same organization may simultaneously purchase goods or services from a counterparty and sell goods or services to it; however, receipts and sales are separate business transactions and are recorded using the relevant documents.

It is important to avoid duplicates in the counterparty record. Before creating a new item, check the name and identification details. Duplicates make it difficult to reconcile settlements: the liabilities and turnover of one organization may be distributed across several records.

If several agreements are in effect with a counterparty, the agreement is selected based on the substance of the specific transaction. A supply, sale, and retro-bonus may require separate control even when arranged with the same party. The transaction terms and supporting documents, rather than only the counterparty’s customary role as a customer or supplier, provide the basis for selecting the document and analytics.

Before posting the document, it is useful to check which party owes an amount under the specific transaction, which agreement the settlement relates to, and whether the document currency matches the terms of the agreement. This helps prevent purchase and sales settlements from being mixed in analytical accounting.

Purchasing 1C:Accounting and Services

When purchasing the software, the scope of the solution, number of users, and need for data migration, updates, training, and integrations should be determined in advance. In addition to licenses, the offer may include platform installation, database configuration, migration of opening data, connection of electronic document management, and subsequent support.

The cost of such work cannot be determined using a single universal price list: it depends on the selected package, database size, number of users, scope of migration, customizations, and integrations. Therefore, the price of licenses, work, and services should be specified in a commercial proposal or agreement indicating the scope and result of each service.

For electronic document management, the list of functions to be connected, number of organizations, user permissions, exchange procedure, and scope of configuration must be agreed separately. Before work begins, it is necessary to determine which documents will be sent and received through the accounting system, who is responsible for matching an electronic document to the transaction in the database, and how discrepancies will be corrected.

Before purchasing, request a commercial proposal and document the following in writing:

- the name of the configuration and edition;

- the license package and type;

- the number of workstations;

- the scope and format of data migration;

- the list of services to be connected;

- the update and support procedure;

- the scope of user training;

- the deadlines for completing the work;

- the acceptance criteria for the result;

- the cost of each stage and the terms for additional work.

Separately document the compatibility of the package with the configuration and release being used. If the database contains customizations, it is necessary to determine before an update or migration which of them must be retained and who will verify their operation after the system is changed.

Purchasing Fixed Assets in 1C

The acquisition of an item that the organization accounts for as a fixed asset involves more than entering a receipt document. The accountant must determine the purpose of the item, collect documents supporting the costs, record its recognition after it is ready for use, and complete the subsequent accounting parameters in accordance with the organization’s accounting policy.

The practical workflow includes several stages:

- Record the acquisition of equipment or another item based on the supplier’s documents.

- Check the documents relating to the costs of preparing the item for use.

- Create an item record after first ensuring that an existing record is not duplicated.

- Record recognition after the item is ready for operation.

- Check the cost, department, materially responsible person, and depreciation parameters.

- Match the accounting data against the agreement, delivery notes, statements of work, and other documents relating to the acquisition and preparation of the item.

If the equipment has been received but is not yet ready for operation, the receipt and recognition should not be mechanically combined under a single date. The dates and documents must reflect the actual sequence of the transaction.

Specific commands and section names differ between 1C configurations and editions. If the database has been customized, it is advisable to record one transaction before entering multiple similar items, check its entries, and only then continue entering the remaining data.

Articles 837–839 of the Tax Code of the RK relate to certain investment contracts and agreements concluded before 1 January 2026. For investment priority projects and investment commitment agreements, the terms provided for in the relevant contracts remain in effect within the limits established by the article (Article 837 of the Tax Code of the RK). For investment agreements, the taxation terms and the guarantee of stability of tax legislation remain in effect until the agreement expires (Article 838 of the Tax Code of the RK). The VAT exemption for imports of raw materials and supplies remains in effect until the relevant investment contract expires in the case expressly specified in Article 839 of the Tax Code of the RK (Article 839 of the Tax Code of the RK). These provisions are taken into account only if the organization has the relevant contract or agreement.

Frequently Asked Questions

How do I post purchases in 1C? — Create a receipt based on the supplier’s document, select the counterparty and agreement, enter the goods, services, or assets, then post the document and check the entries. The command name depends on the configuration, release, and database settings.

Can the same counterparty be used as both a customer and a supplier? — Yes, if it is the same organization. Sales and purchase transactions are recorded using different documents and assigned to agreements corresponding to the substance of the transaction.

How should a supply agreement with a retro-bonus be accounted for? — The receipt is recorded based on the supply documents, while the retro-bonus is recorded in accordance with the terms of a separate agreement or the relevant provisions of the agreement and supporting documents. The agreement type and recording method are selected taking into account the available functionality of the configuration being used.

How does the purchase of a fixed asset differ from an ordinary receipt of goods? — After a fixed asset is received, its recognition is recorded when it is ready for use, and the subsequent accounting parameters are completed. Goods for resale are recorded according to a different purpose of acquisition.

What should be checked before purchasing 1C:Accounting? — Check the configuration, edition, number of users, license package, data migration, updates, support, services, training, and implementation cost. Document the package contents, scope of work, and acceptance criteria in writing.

Does the Tax Code of the RK regulate the procedure for recording a purchase in the software? — The cited Articles 833, 837–839 of the Tax Code of the RK do not establish such a procedure. Article 833 establishes the transitional procedure for considering applications and claims for the refund of excess VAT submitted before 1 January 2026 (Article 833 of the Tax Code of the RK), while Articles 837–839 concern the preservation of certain terms under investment contracts and agreements.

Sources

- Tax Code of the RK 2026, Article 833 — transitional provisions concerning the consideration of tax applications and claims for the refund of excess VAT submitted before 1 January 2026.

- Tax Code of the RK 2026, Article 837 — preservation of the terms of an investment priority project and investment commitment agreements concluded before 1 January 2026.

- Tax Code of the RK 2026, Article 838 — preservation of the terms of an investment agreement concluded before 1 January 2026.

- Tax Code of the RK 2026, Article 839 — preservation of the VAT exemption for imports of raw materials and supplies under a separate investment contract concluded before 1 January 2026.

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