--- title: "Report \"Lists of Employees of Organizations\" in 1C:Accounting for Kazakhstan 3.0 - Complete Guide" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-09-07 canonical: https://buhgpt.kz/suraqtar/otchet-spiski-rabotnikov-organizaciy-v-1s-buhgalteriya-dl-en source: BuhGPT --- # Report "Lists of Employees of Organizations" in 1C:Accounting for Kazakhstan 3.0 - Complete Guide > **TL;DR:** Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). The director writes on Friday evening: "By Monday, I need a list of all employees — full name, IIN, position, date of hire, salary." Or the bank for the payroll project requests a list of employees. Or you --- Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). The director writes on Friday evening: "By Monday, I need a list of all employees — full name, IIN, position, date of hire, salary." Or the bank for the payroll project requests a list of employees. Or you want to verify: who is actually listed as working, and who has already been dismissed but is still "hanging" in the database. Opening each "Hiring" document one by one is pointless. You need a single report that will gather all the people in the organization into a neat table in just a couple of seconds — with the necessary columns and in the required grouping. This is the "Lists of Employees of Organizations". 1. Purpose The report builds a list of individuals registered in your organization, with personnel data: position, department, date of hire, salary, IIN, type of employment. This is a analytical report, not a document: it does not conduct or change anything in the database — it only shows what has already been entered by personnel documents. 2. Where to find Path in the interface: - Section "Payroll" (in some interface settings, the report block is moved to the "Personnel" section) → group "Reports" → "Lists of Employees of Organizations". - Or through "All Functions" → "Reports" → "Lists of Employees of Organizations" (if the "All Functions" item is enabled in the settings). A quick way to open directly: copy the navigation link and paste it into 1C via "Service" → "Go to navigation link" (or Main Menu → "File" → "Open by link"): e1cib/list/Report.ListsOfEmployeesOfOrganizations 2a. How to find out your release Menu "Help" → "About the program". In the opened window at the top — the platform version (for example, 8.3.24.x), below — configuration release ("Accounting for Kazakhstan, version 3.0, release 3.0.74.2"). Everything described below pertains specifically to this release; in other versions, the composition of columns and filters may differ. 3. How to fill out (configure) The report is not "filled out" like a document — it is configured before generation. Let's break down each parameter and what happens if it is set incorrectly. Parameter Purpose If set incorrectly Organization (mandatory) Limits the selection to one legal entity. The key filter — without it, the report will gather people from the wrong company. If you select a different organization — you will get a list of the wrong employees. If there is only one organization in the database, the field is filled automatically. Period / date (mandatory) The report shows the composition as of the specified date (or a snapshot at the end of the period). This determines who will be counted as "working". If you set a past year — you will not see those recently hired. If you set a future date — unprocessed hires will appear if documents have already been entered in advance. Filter "Status" (working / dismissed / all) Allows you to show only active or, conversely, dismissed employees. If you leave "all" — the list will mix dismissed employees, and the "headcount" figure will be inflated. Filter by department Narrow the list to a specific department. If you forget to remove the old filter — you will miss people from other departments. Filter by type of employment (main job / part-time) Separate staff from part-timers. Without filtering, part-timers will double the "headcount" count. Grouping (rows) Breaks the list down by departments, positions, types of employment with intermediate totals. Without grouping, you will get one continuous list — hard to read and count by departments. Fields (columns) Manages the composition of columns: IIN, employee number, salary, date of hire, order number, etc. If you remove a necessary column — you will have to reformat; if you add unnecessary ones — the table will "spread" in width. Report variant Ready-made preset (see section 5). If you select the wrong variant — you will see the wrong columns/filters. Order of operations: select organization → set date/period → choose variant or configure filters and groupings → click "Generate". Settings are hidden under the "Settings" button (gear icon / "More" → "Change report variant"). 4. Analyzed example Task. LLP "Astana Stroy" submits to the bank a list of working employees as of 07.09.2026, grouped by departments. Settings: - Organization: LLP "Astana Stroy"; - Date: 07.09.2026; - Filter: Status = Working, Type of employment = Main job; - Grouping: Department; - Columns: Full name, IIN, Position, Date of hire, Salary (₸). Report result: Department / Full Name IIN Position Date of hire Salary, ₸ Administration Akhmetov D. B. 8503154xxxxx Director 12.01.2022 600,000 Sarina A. K. 9207112xxxxx Accountant 03.02.2023 350,000 Production Ivanov P. S. 8811203xxxxx Foreman 15.05.2024 400,000 Total 3 people 1,350,000 No entries. This is a report: it reads already entered data and does not create any debit/credit entries. Salary accrual, IIN, OPE, etc. are handled by other documents. For reference: the salary from this table is the very base from which the basic deduction for IIN 30 MRP = 30 × 4,325 = 129,750 ₸ per month is applied, OPE is withheld at 10%, VOSMS at 2%, and IIN is calculated at 10%. But all this is the task of the "Salary Accrual" document, not this report. 5. Types of operations (report variants) The report does not have "types of operations" in the sense of a document — there are variants (presets) that you switch between: - List of employees — basic list with full name, position, date of hire. - List with salaries / rates — planned accruals added. - By departments — with grouping and totals by departments. - Dismissed during the period — only dismissed employees. - Any custom variant saved via "More" → "Save report variant…". 6. What is generated during formation Once again, directly: the report does not conduct documents, does not create entries, does not issue ESF or SNT, and does not write movements to registers. Electronic documents (ESF via IS ESF, SNT) are about implementation and goods movement, and have no relation to employee lists. What the report reads (data sources): - directories "Employees" and "Individuals" (full name, IIN); - personnel history — documents "Hiring", "Personnel Transfer", "Dismissal"; - information about planned accruals (salary/rate); - staffing table and directories "Departments", "Positions". The result of its work is a table on the screen, which you can print or export. 7. Print forms and export The report does not have a separate "form" — the generated table itself serves as the print form. Available: - Print — the "Print" button (printer icon) sends the table to print. - Save to file — "More" → "Save as…": formats Excel (.xlsx), .mxl (1C spreadsheet document), .pdf. - Email — "More" → "Send", as an attachment in the email. 8. Common errors - "The field 'Organization' is not filled" — when there are multiple organizations in the database, the field did not fill in. Select the organization in the header and regenerate. - The report is empty, although there are people. Usually, the reason is that the selection date is earlier than the date of employee hiring or the filter "Dismissed" is enabled. Check the period and remove unnecessary filters ("Settings" → "Filters"). - Dismissing employees are included in the list. The "Status" filter is set to "All". Set it to "Working". - Duplicate employees. A person is registered both as a main employee and as a part-timer — both entries are correct. If this is not needed, add a filter by type of employment. - No "Salary" column. The selected variant does not include planned accruals. Switch the variant or add the field through "Change report variant" → "Fields". - "Salary" is empty for some people. Planned accrual has not been assigned by the personnel document — correct not the report, but the "Hiring"/"Personnel Transfer". 9. FAQ Does this report conduct anything in accounting? No. This is an analytical report: it only shows already entered data and does not change anything in the database. How to show only those working today? Set the current date and filter "Status = Working". Dismissed and not yet hired will not be included in the list. How to display IIN and employee number? Open "Settings" → "Fields" (or "Change report variant") and add columns "IIN" and "Employee number". Can I get a list of dismissed employees for the period? Yes. Set the period, set the filter "Status = Dismissed" — you will see those who left with dismissal dates. Why is the salary not displayed for an employee? The report takes the salary from the planned accrual. If it is not assigned by the personnel document, the column will be empty — fill in "Hiring" or "Personnel Transfer". How to export the list to Excel for the bank? Generate the report, then "More" → "Save as…" → Excel format (.xlsx). Does the report calculate IIN, OPE, OSMS? No. Taxes and contributions (IIN 10%, OPE 10%, VOSMS 2%, CO 5%, etc.) are calculated by the "Salary Accrual" documents and corresponding regulated reports, not this list. Why is one person shown twice? Most likely, they are registered under two types of employment (main job + part-time). Add a filter by type of employment if only one entry is needed. Can I group by positions instead of departments? Yes. In "Settings" → "Structure/Grouping", replace the grouping field with "Position". How to get a report for all organizations at once? Remove the organization filter in the settings (if you manage multiple legal entities in one database) and add the organization to the grouping — you will get a breakdown by companies. 10. Related documents The report is not based on anything and does not create anything — it is a report, not a document. But it shows the results of the work of personnel objects, so you need to correct the data in them: - "Hiring" — registers the employee, their position, department, date of hire, and salary (these are the data visible in the report). - "Personnel Transfer" — changes position/department/salary; reflected in the list on the date after the transfer. - "Dismissal" — changes the employee's status to "Dismissed". - Directories "Employees", "Individuals", "Departments", "Positions", "Staffing Table" — sources of full name, IIN, and structure. If you want to change what you see in the report, correct the corresponding personnel document and regenerate the list. How to find out your release Menu "Help" → "About the program": it indicates the platform version and configuration release. If you do not have 3.0.74.2, the composition of columns and filters may differ slightly — refer to the logic of the sections above. Instructions prepared for "Accounting for Kazakhstan", version 3.0, release 3.0.74.2. --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_