--- title: "Report \"Volume Integrity Check\" in 1C:Accounting for Kazakhstan 3.0 — How to Verify Files on Disk" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-09-07 canonical: https://buhgpt.kz/suraqtar/otchet-proverka-celostnosti-toma-v-1s-buhgalteriya-dlya-k-en source: BuhGPT --- # Report "Volume Integrity Check" in 1C:Accounting for Kazakhstan 3.0 — How to Verify Files on Disk > **TL;DR:** Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). You open the invoice card for the past quarter, click on the attached scan of the act — and instead of the document, 1C writes "File not found." Or you recently moved all attachments from the database to th --- Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). You open the invoice card for the past quarter, click on the attached scan of the act — and instead of the document, 1C writes "File not found." Or you recently moved all attachments from the database to the disk to prevent the database from bloating, and now you can't sleep peacefully: did everything transfer correctly, and nothing was lost? This is exactly why the "Volume Integrity Check" report is needed. It compares what is recorded in the database with what is actually stored on the disk in the file storage volume and shows discrepancies. To be honest: this is a service (technical) report, not an accounting document. It does not make entries, does not generate electronic invoices (ESF) or tax return forms (FNO), does not move registers, and does not change anything — it only reads and compares. Therefore, there will be no accounts 1210/6010, VAT rates, and individual income tax (IIN): they are not related to file integrity. Instead, it will provide what truly saves the accountant's nerves — an understanding of where to look for missing scans. 1. Purpose The report checks files registered in the information database against the physical files in the storage volume on the disk. It finds two types of problems: files that are listed in the database but are missing from the disk (data loss), and files that are on the disk but have no references in the database (garbage taking up space). 2. Where to find File reports are not located in accounting sections but in administration: - Administration → Maintenance → File Storage (or File Handling Settings) — here you configure volumes and access service reports for them. - Through the report list: All Functions → Reports → Volume Integrity Check (if "All Functions" mode is enabled). The fastest way to open the report directly is via the navigation link. Copy it, then in the 1C menu Service → "Go to Navigation Link" (or the address icon in the header) and paste: e1cib/list/Report.VolumeIntegrityCheck The report is available to users with administrator rights or with a role for file handling. It is usually not visible to a regular accountant — this is normal, cleaning volumes is not their task. 2a. How to know your release Help → About the Program (or the "i" icon in the upper right corner). In the opened window: - platform version — for example, 8.3.24.xxxx; - configuration release — for example, Accounting for Kazakhstan, version 3.0 (3.0.74.2). The location of file reports and the composition of volume settings do not change much from release to release, but before taking action, make sure your version is not lower than that specified in the header. 3. How to fill The report has few fields — this is its strength. Let's break down each one. Field Required Purpose and what happens in case of error Volume Yes You select a specific file storage volume from the "File Storage Volumes" directory. This is the path on the disk that the report will scan. If you specify the wrong volume — you will check the wrong directory and get a frightening list of "missing" files that should not actually be in that volume. Check for files in the volume — The checkbox searches for files that are in the database but are missing from the disk. This is exactly why "File not found" appears. Keep it enabled — this is the main reason for running the report. Check for extra files — The checkbox searches for files on the disk that have no references in the database (orphaned garbage after transfer failures). Useful before cleaning up space. Checking large volumes takes longer. Order of actions: - Open the report via the navigation link or from the maintenance section. - In the Volume field, select the volume you are checking. If there is only one volume — it will be automatically selected. - Ensure that the volume path is accessible: the server (or your computer in the file version) must see the volume directory. If there is no access to the directory — the report will honestly inform you about it, but cannot check. - Keep both checkboxes enabled for a complete picture. - Click Generate. - Wait for the scanning to finish. On a volume with a few thousand files, this takes seconds to minutes; on tens of thousands — longer. 4. Detailed example Initial data. LLP "Astana Trade" transferred attachments from the database to the volume "Main Volume", with the path on the server D:\1C_Files\AstanaTrade. The database lists 12,480 files with a total size of 8.3 GB (scans of invoices, acts, contracts). The chief accountant Aigul notices that the scan of the supplier's act does not open. She opens the report, selects Volume = Main Volume, both checkboxes, and clicks Generate. Report result: Indicator Value Total files in the database for the volume 12,480 Missing on disk (exists in the database, file not found) 3 Extra on disk (file exists, not in the database) 27 Match 12,477 In the "Missing" block, the report shows three lines with links to the file cards: that very act from the supplier and two contracts. The expected path is visible, for example D:\1C_Files\AstanaTrade\2a\f1e9c3b4..., but the file is not there. What Aigul does next (the report does not correct anything): - for the three missing files — she restores them from the backup of the volume for the required date, or if there is no backup, she reattaches the scans to the corresponding documents; - 27 extra files — these are remnants of an interrupted transfer; they can be manually deleted from the disk to free up space, after ensuring from the report that there are indeed no references to them in the database. No debit/credit entries are generated by this example — the report only diagnoses. The value of the example is that in a minute you learn the exact number of losses and their addresses, instead of catching "File not found" one document at a time. 5. Types of operations The report does not have separate "types of operations" like documents. There are two verification modes, enabled by checkboxes — they can be used separately or together: - Search for missing files — the database refers to a file, but it is physically not in the volume. - Search for extra files — a file is in the volume, but there are no references to it in the database. 6. What is formed when conducting The key point: the report is not conducted and does not record anything. - No entries — this is not a business operation. - No electronic documents (ESF, FNO) — the report has no relation to the issuance in the ESF information system. - No movements in registers — the volume, the file directory, and the files on the disk remain unchanged. The only result is a tabular document on the screen with a list of discrepancies and final counters. All further actions (restoration from backup, deletion of garbage, reattaching scans) are done manually, outside this report. 7. Printed forms The report does not have a separate form — the printed form is the generated tabular document itself. Standard 1C commands are available with it: - Print (Ctrl+P) — print the list of discrepancies, for example, as an appendix to the act of data restoration. - Save — export the result to a file: .mxl, Excel (.xlsx), PDF, .html. - Send — attach the result to an email to send it to the administrator or support. 8. Frequent errors "Failed to access the volume" / "Volume directory is unavailable". The 1C server cannot see the volume path (the network drive is down, the service account has no rights). Check the path in the "File Storage Volumes" directory, the availability of the directory, and the rights of the 1C server account to this directory. The report shows hundreds of "missing" files, although everything works. Almost always, the wrong volume is selected or the volume path is incorrectly specified after moving the server/changing the drive letter. Verify the path in the volume card against the actual location of the files. "File not found" when opening an attachment from a document. This is a symptom that confirms the report: the file is lost on the disk. Run the check, find all such files at once, and restore them from the backup of the volume. The report takes a long time to generate or hangs. The volume contains tens to hundreds of thousands of files. Uncheck the "Check for extra files" checkbox (it is the heaviest) and run the check during non-working hours. The list of "extra" files is large, and you want to delete everything. Do not delete blindly. Ensure that these are indeed orphaned files, and make a backup of the volume directory before cleaning — the report will not help restore anything deleted from the disk. 9. FAQ Does this report make entries? No. This is a service report; it is not conducted and does not create entries or movements in registers. It only compares the database with the disk and shows discrepancies. Will the report restore or delete files by itself? No. It only finds problems. You manually perform restoration from backup, reattaching scans, and deleting extra files. What is the difference between a "missing" file and an "extra" file? A missing file has a record in the database, but the file is not on the disk (data loss). An extra file is present on the disk, but there are no references to it in the database (garbage taking up space). Where are the files stored — volumes? In a directory on the disk, the path of which is specified in the "File Storage Volumes" directory (Administration → File Storage). Files are placed there if you have configured storage in volumes rather than in the information database. Why can't I see this report in the menu? It is available to users with administrator/file handling rights and is visible in the maintenance section or through "All Functions." It is usually not shown to a regular accountant. How to open the report the fastest? Through the navigation link e1cib/list/Report.VolumeIntegrityCheck: menu Service → "Go to Navigation Link". Does the report affect ESF, FNO, or period closing? No. It has no relation to electronic invoices, FNO, or regulatory operations — it only works with storage files. How often should the check be run? After transferring files to the volume, after moving/restoring the server, and regularly once a quarter. Regular checks catch losses before they surface during a tax audit or a request from a counterparty. What to do if there is no backup of the volume and the file is lost? There is no way to restore the file itself. Open the document to which it was attached and reattach the scan (get a copy from the counterparty or scan the original). Can the result be exported for submission to support? Yes. The generated report can be saved in Excel, PDF, or .mxl and sent via email using the standard buttons of the form. 10. Related documents and objects - File Storage Volumes (directory, Administration → File Storage) — the source of the "Volume" field; its settings (path, availability) determine the result of the check. - File Handling Settings — enable file storage in volumes and transfer them from the database to the disk; after such a transfer, it is logical to run this report. - Attached files of documents and directories — those very attachments (scans of acts, invoices, contracts) whose integrity you are checking. - Backup of the volume (using OS/administrator tools) — not an object of 1C, but it is from it that files marked by the report as missing are restored. How to know your release Help → About the Program — it indicates the platform version (8.3.x.xxxx) and the configuration release. The instruction is written and verified for release 3.0.74.2. Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_