--- title: "Balances in 1C: How to Check Cash, Bank Accounts, and Accountable Amounts" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-10-15 canonical: https://buhgpt.kz/suraqtar/ostatki-v-1s-kak-proverit-dengi-bank-i-podotchetnye-summy-en source: BuhGPT --- # Balances in 1C: How to Check Cash, Bank Accounts, and Accountable Amounts > **TL;DR:** In 2026, cash balances in bank accounts and on hand, as well as accountable amounts in 1C, are reconciled against the trial balance, accounting documents, and external supporting data. Article 53 of the Tax Code of the Republic of Kazakhstan regulates information exchange betw --- In 2026, cash balances in bank accounts and on hand, as well as accountable amounts in 1C, are reconciled against the trial balance, accounting documents, and external supporting data. Article 53 of the Tax Code of the Republic of Kazakhstan regulates information exchange between the tax authority and the National Bank, including the exchange of information through the integration of information systems, but does not describe the procedure for reconciling balances in accounting software (Article 53 of the Tax Code of the Republic of Kazakhstan). Where to View Balances in 1C Accounting The term “balances in 1C” may refer to cash on hand, funds in bank accounts, settlements with accountable persons, goods, or liabilities. Therefore, first determine which accounting item needs to be checked and as of what date. To control cash and cash equivalents, at least three levels of data should be compared: - the indicator on the 1C home page; - balances in the cash and bank accounting accounts; - cash documents, bank documents, and bank statements. The trial balance can serve as the main control report: it shows the opening balance, turnover for the selected period, and closing balance. Using the trial balance, an accountant can determine whether a transaction has been recorded and in which accounting area the discrepancy arose. Before performing the analysis, check the entity, period, and report generation date. Then check whether any filters or restrictions have been applied that caused some data to be omitted from the results. It is particularly important to ensure that the report was generated for the same period and the same entity whose information is displayed on the home page. Why the Balances on the Home Page Do Not Match the Trial Balance The indicator on the home page may not match the balances in the trial balance. This may be caused by the indicator settings, the selected entity, the period, filters, or the status of the displayed data. It is convenient to perform the check in the following order: - Generate a trial balance for the required account and as of the required date. - Check that cash and bank transactions have been recorded. - Review the cash accounting settings. - Make sure that no unnecessary filters or restrictions are applied on the home page. - Refresh the data on the home page. - Compare the indicator with the closing balance in the trial balance again. If the discrepancy remains after refreshing, do not adjust the accounting records merely to make them match the indicator on the home page. First identify the document, filter, or setting that affects the result. Any correction of accounting data must correspond to the actual business transaction and supporting documents. Bank Statement Balance Is Not Carried Forward to the Next Day A separate situation arises when a receipt is recorded in the statement and is visible in the trial balance, but a zero or different balance is shown in the bank transactions form on the next day. The cause may lie in the filter parameters, document details, statement import results, or data display. The accountant must check: - whether the statement was imported in full; - whether any error messages appeared during data processing; - whether the date, the entity’s bank account, and the transaction type were recognized correctly; - whether documents were created and posted for the statement lines; - whether the document amounts and dates match the bank statement; - whether any filters hiding some transactions have been applied in the form. If the transaction is recorded in the trial balance but is missing only from the statement form or information panel, check the display settings, selected period, and entity. If the transaction is also absent from the trial balance, check the statement import, document completion, and document posting in sequence. After completing the check, you can update the configuration to a release compatible with the entity’s information database or contact a support specialist. Before updating, create a backup and follow the information database maintenance procedure established by the entity. How to Check the Balance of Accountable Amounts The balance of settlements with an accountable person is checked using more than just the document recording the disbursement of funds. You need to compare the amount disbursed, documents concerning the use of the funds, the advance report, the return of the unused amount, or reimbursement of the excess expenditure. Practical procedure: - Check the document under which the funds were disbursed to the accountable person. - Find or create the advance report for this disbursement. - Check the information about the funds disbursed, their purpose, and the accountable person. - Compare the recorded expenses with the supporting documents. - Check that the advance report has been posted and approved in accordance with the procedure adopted by the entity. - Determine the balance of unused funds or the amount of excess expenditure. Do not clear an accountable person’s debt using an adjustment that does not correspond to the actual transaction. The return of funds is recorded based on the document confirming the actual deposit of the amount. A payroll deduction is recorded only if there is a duly executed basis and the documents required by the procedure adopted by the employer. What an Accountant Should Do in the Event of Any Discrepancy Start by reconciling the data, not by making a manual adjustment. Determine the control balance from the trial balance, identify the documents that generated the turnover and balance, and compare them with cash documents, bank statements, or advance reports. Useful checking procedure: - record the date and amount of the discrepancy; - identify the account and accounting area; - check the selected entity, period, and report filters; - review the documents for the date when the discrepancy arose; - check that the documents have been completed and posted; - compare the data with the source documents and bank statement; - check the result of importing the bank data; - refresh the displayed indicators; - generate the trial balance again and compare the closing balance. Do not create fictitious documents or change a transaction amount without documentary grounds. If the data in the accounting reports matches the supporting documents and the discrepancy remains only in the interface, record the report parameters, take a screenshot, and send a description of the situation to a 1C support specialist. Questions and Answers How can I view balances in 1C Accounting? — Generate a trial balance for the required account and as of the required date. Check the entity, period, filters, opening balance, and closing balance. Why does the balance on the home page not match the cash and bank accounting data? — This may be caused by the indicator settings, selected entity, period, filters, or an outdated display of data. First check the documents and the trial balance, and then refresh the home page. Why is the balance zero on the next day after importing a bank statement? — Check the completeness of the import, dates, bank account, transaction type, created documents, and their posting. If the trial balance shows the correct balance, also check the period and filters in the statement form. Can the balance be corrected immediately using a manual transaction? — No, you must first identify the cause of the discrepancy and compare the accounting data with the supporting documents. An adjustment without documentary grounds may distort balances and turnover. How can the balance for an accountable person be cleared? — Check the disbursement of funds, prepare and approve the advance report, compare the expenses with the supporting documents, and determine the unused amount or excess expenditure. The subsequent transaction is recorded based on the duly documented return, reimbursement, or other documentary grounds. --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_