--- title: "Intangible Assets Attached Files in 1C:Accounting for Kazakhstan 3.0 — How to Store Scans and Files for Intangible Assets" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-09-07 canonical: https://buhgpt.kz/suraqtar/nematerialnyeaktivyprisoedinennyefayly-v-1s-buhgalteriya--en source: BuhGPT --- # Intangible Assets Attached Files in 1C:Accounting for Kazakhstan 3.0 — How to Store Scans and Files for Intangible Assets > **TL;DR:** Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). You have accounted for an intangible asset — for example, a software license or trademark. Six months later, an auditor comes and asks for the alienation agreement, acceptance certificate, and registration --- Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). You have accounted for an intangible asset — for example, a software license or trademark. Six months later, an auditor comes and asks for the alienation agreement, acceptance certificate, and registration certificate specifically for this intangible asset. The documents are in a folder with the lawyer, the scan is somewhere in the email, and there is nothing in the asset card in 1C. To avoid this, files are attached directly to the asset card. They are stored in the directory IntangibleAssetsAttachedFiles. This is the "pocket" where each scan linked to a specific intangible asset falls. 1. Purpose This is a service directory. It stores files (scans, PDFs, contracts, document photos) attached to the elements of the directory Intangible Assets. Each record is one file: its name, extension, content, author, date, and owner (the intangible asset to which the file is attached). This object does not create accounting entries and does not participate in electronic invoices (ESF) / tax returns (SNT) — it is about document flow, not accounting. 2. Where to find It is not displayed directly as a separate list in the menu — and this is normal for a service directory. You work with it through the asset card itself: Directories → Fixed Assets and Intangible Assets → Intangible Assets → open the required asset → paperclip button "Attached Files" (or hyperlink "Attached Files" / "Files" in the header of the card). You can still open the entire list of records — through the navigation link: e1cib/list/Directory.IntangibleAssetsAttachedFiles Insert it into Service → Open URL (or "File → Go to navigation link" in the configurator/thin client: Main Menu → Functions → Go to navigation link). This is a convenient way to view all files for all intangible assets at once — for example, to find "orphaned" files without an owner. 2a. How to know your release Main Menu (icon ≡ or "Help") → About the program. In the opened window — the version of the platform (for example, 8.3.x) and configuration release ("Accounting for Kazakhstan", version 3.0, release 3.0.74.2). If your release differs, some button labels may sound slightly different, but the logic remains the same. 3. How to fill Fields of this directory are rarely filled in manually — they are filled automatically when you add a file. However, you need to understand what each field is responsible for; otherwise, you may not find the file later or overwrite someone else's version. Order of actions: - Open the intangible asset card → "Attached Files". - Click "Add" and choose a method: - "Upload from disk" — take a ready file from your computer; - "From scanner" — directly pull a scan from the scanner (a configured TWAIN scanner is required); - "Create from template" — if there are document templates in the database. - The file will appear in the list. Next — the fields. Field Required Purpose and what happens in case of error Name ✅ yes The name of the file without the extension. You search for the file visually by this name. If you leave a technical name like "scan_0001" — in a month you won't understand if it's a contract or an act. Write something meaningful: "Alienation Agreement for Trademark No. 12". Extension ✅ (auto) Automatically pulled from the original file (pdf, jpg, docx). It cannot be changed manually — otherwise, the file will not open with the required program. File Owner ✅ (auto) The element of the directory "Intangible Assets" to which the file is attached. Automatically filled from the card from which you added it. If the owner is incorrect — the file will "stick" to someone else's asset, and it will not be visible for your intangible asset. Author auto The user who uploaded the file. Needed to know whom to approach with questions. Not editable. Date of creation / modification auto When the file was added and when it was last edited. Useful in disputes about "which version is newer". Size auto The size of the file. Check if the database is "growing": heavy scans are better stored in volumes on disk rather than in the database. Comment / Description no Free text: "original with the lawyer", "copy for the tax office". An empty field is not an error, but a filled one saves time. Store versions no Versioning checkbox. Enable for contracts that are edited: then each edit will be saved separately, and an old version can be restored. Editing (Busy) auto Shows who is currently "editing the file". While the lock is on — others can only edit after it is released. If a colleague forgets to "Release", the file will remain locked. The buttons you actually use: View, Edit (locks the file), Finish editing (saves and unlocks), Release (unlocks without saving), Save as… (exports a copy to disk), Sign with EDS. 4. Analyzed example Situation. LLP "Astana-Soft" purchased the exclusive right to a software module for 2,320,000 ₸ (including VAT 16% — 320,000 ₸). The asset is accounted for as an intangible asset. The lawyer sent scans: the alienation agreement and the acceptance certificate. Your steps: - Directories → Fixed Assets and Intangible Assets → Intangible Assets → open the card "Software Module 'Accounting-K'". - Button "Attached Files" → "Add" → "Upload from disk". - Select Alienation_Agreement_Accounting-K.pdf. A record appears in the list: - Name: Alienation Agreement Accounting-K No. 45 - Extension: pdf - Owner: Software Module "Accounting-K" - Author: Accountant Akhmetova A. - Date of creation: 06.09.2026 - Size: 1.8 MB - Also add Acceptance_Certificate.pdf. - For the contract, enable "Store versions" — in case of an additional agreement. What about the entries? There are none. This directory does not create movements in accounts. The cost of the intangible asset itself (2,320,000 − 320,000 = 2,000,000 ₸) and VAT 320,000 ₸ are reflected in the acquisition document, not in the file storage. For reference, the amounts from the example are recorded as follows: Debit Credit Amount, ₸ Content 2730 (Intangible Assets) 3310 2,000,000 Cost of exclusive rights 1420 (VAT to be credited) 3310 320,000 VAT 16% according to the invoice 3310 1030 2,320,000 Payment to the supplier from the current account The scans of the agreement and the act are now permanently attached to the intangible asset card: the auditor opens the asset → "Attached Files" → sees both documents. No need to search through emails. 5. Types of operations There are no separate "types of operations" like in documents; there is a set of actions on the file: - Adding — from disk, from scanner, from template, from clipboard. - Viewing — opening in an external program (Acrobat, Word, etc.). - Editing with locking — "take on lock", modify, "Finish editing". - Versioning — storing and comparing file versions. - Signing with EDS and encryption (if cryptography is configured). - Exporting/saving a copy to disk. - Marking for deletion of the file. 6. What is formed when working - No entries. Accounting movements in accounts 2730, 1420, 3310, etc. are formed by acquisition/accounting documents for intangible assets — not this directory. - ESF and SNT are not formed. An attached file is an internal document; it does not go to the ESF information system. - Content storage. The body of the file is placed either inside the information database or in the file storage volume on disk (if volumes are configured in the section "Administration → File Handling Settings"). Large scans are better kept in volumes to avoid bloating the database. - Version records. If the "Store versions" checkbox is enabled, each edit adds a new version of the file — the old one can be opened or restored. - Service registers of BCP mark the fact of locking ("busy for editing") and electronic signatures of the file. 7. Printed forms The record does not have its own printed forms — the file is printed using the external program in which it is opened (PDF reader, Word). From the "Attached Files" form, the commands available are: Open, Save as…, Print (sends the file to print through the associated application), Send (as an attachment via e-mail). 8. Common errors - "File is locked for editing by user ...". Someone (or you yourself in another session) has taken the file "on lock" and has not released it. Solution: ask that user to click "Finish editing", or the administrator releases the lock with the "Release" command. - "Exceeded maximum allowable file size". The scan exceeds the limit set in the settings. Solution: Administration → File Handling Settings → Maximum file size increase the limit or compress the scan. - "Failed to save the file in the volume ..." / "Volume directory is unavailable". The path to the volume on the disk is unavailable or there are no rights. Solution: check the network path of the volume and the user's OS rights for writing. - "File modification is prohibited". The user does not have permission to edit attached files. Solution: the administrator grants a role in the access profile. - The file attached "to the wrong place". Added from someone else's card — the owner is incorrectly specified. Solution: delete the record and add the file again, opening the required intangible asset. 9. FAQ 1. Can this directory be opened as a regular list? Yes — through the navigation link e1cib/list/Directory.IntangibleAssetsAttachedFiles. But usually, files are worked with from the intangible asset card, using the "Attached Files" button. 2. Does this object create accounting entries? No. This is a file storage. Entries for intangible assets (account 2730, etc.) and VAT 16% are formed by acquisition and accounting documents for assets. 3. Where are the files physically located — in the database or on disk? It depends on the settings. By default — in the information database. If volumes are specified in "File Handling Settings", files are stored on disk in those volumes, keeping the database lightweight. 4. How to restore an old version of the contract? Enable the "Store versions" checkbox for the file. Then in the file form on the versions tab, select the desired edition and click "Active" — it will become current. 5. Can a scan be signed with an electronic signature? Yes, with the "Sign with EDS" command — if cryptography is configured in the database (certificates, cryptographic provider software). The signature is attached to the file. 6. Why can't I edit the file — the lock is on? Someone has taken the file "for editing". Until they click "Finish editing" or "Release", other changes are blocked. This is protection against simultaneous editing. 7. Will the file be deleted if the intangible asset card is marked for deletion? Attached files are a subordinate directory. When the owner intangible asset is deleted, its files also become candidates for deletion. They are deleted through "Delete marked objects". 8. Files are too large, the database is growing. What to do? Configure storage volumes on disk (Administration → File Handling Settings) and move files to the volumes. Also, set a reasonable maximum file size and compress scans. 9. Can multiple files be attached at once? Yes. In the "Attached Files" form, select multiple files when uploading from disk — they will be added in bulk, each becoming a separate record in the directory. 10. Is the attached file visible to all users? Yes, if they have rights to the intangible asset card and to work with files. Access can be restricted by roles and profile settings in the "Administration" section. 10. Related objects - File Owner — directory Intangible Assets (Directory.IntangibleAssets). Without it, the file record does not exist. - On what basis files appear — scans of primary documents: alienation agreements, acceptance certificates, registration certificates, invoices. - Related accounting documents — "Acquisition of Intangible Assets" / "Acceptance for Accounting of Intangible Assets", forming real entries and VAT data. - BCP mechanism — the common subsystem "File Handling" and "Attached Files": exactly the same service --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_