--- title: "Can an Employee Income Certificate Be Exported Showing the Applied IIT Deductions?" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-10-14 canonical: https://buhgpt.kz/suraqtar/mozhno-vygruzit-spravka-o-dohodah-sotrunika-no-chtoby-vid-en source: BuhGPT --- # Can an Employee Income Certificate Be Exported Showing the Applied IIT Deductions? > **TL;DR:** When an employee needs an income certificate—for a bank, embassy, social benefits, or simply “for personal use”—it is often important that the document show not only accruals and withheld IIT, but also the applied tax deductions . Below, we explain how to obtain such a certifi --- When an employee needs an income certificate—for a bank, embassy, social benefits, or simply “for personal use”—it is often important that the document show not only accruals and withheld IIT, but also the applied tax deductions. Below, we explain how to obtain such a certificate from standard 1C configurations for Kazakhstan and what to do if the standard print form does not show the deductions. What an income certificate generally shows 1C accounting programs (for example, “Accounting 8 for Kazakhstan,” “Payroll and HR Management for Kazakhstan,” as well as cloud versions) include several documents referred to as an “income certificate.” It is important to distinguish between them because the data they contain differs. Some forms focus only on accrued salary and payment amounts—these are usually requested by banks and visa centers, and IIT deductions may not be shown as a separate line. Other forms are calculation-based and disclose all the details of withholdings: taxable income, mandatory pension contributions, health insurance contributions, applied tax deductions, and the final calculated IIT. Therefore, the first practical step is to determine which specific certificate the recipient requires. If the applied deductions must be shown, use calculation documents and registers that display how the IIT base is formed rather than the standard formal salary certificate. Where applied IIT deductions can be seen in 1C Applied deductions are generated during payroll calculation. Therefore, the most reliable source of data is not a single “Print” button, but a combination of several tools: - Payroll calculation document (salary accrual). It provides a breakdown of the IIT calculation for each employee: taxable income, applied deductions, and the tax amount. This is the primary place where the deductions are applied. - Employee payslip. It shows accruals and withholdings line by line and, as a rule, separately displays the deduction amounts and IIT withheld for the month. - Specialized reports on IIT and taxes on individuals’ income. They compile data for a period and allow columns for deductions and tax to be displayed by employee. - If the task is to obtain a single document showing an employee’s income, deductions, and IIT for a period, start with the payslip and tax reports rather than the “income certificate” in the narrow sense. - How to export a certificate showing deductions: practical procedure - The sequence of actions in standard configurations is usually as follows: - 1. Open the payroll/HR section and find the reports on settlements with employees (payslips, summaries, and reports on IIT and mandatory contributions). 2. Specify the period and employee. A certificate usually requires a period (a year or several months) and a specific individual. 3. Configure the columns or indicators. In many 1C reports, the settings (“Settings” button / “Show settings”) can be used to add the indicators “Tax deductions,” “Taxable income,” and “Calculated IIT.” This is what makes the deductions visible in the print form. 4. Generate the report and verify that the deductions column is populated and that the amounts match the payslips. 5. Export the result. Any generated report or print form in 1C can be saved to an external file (for example, a spreadsheet or PDF) through the save/print menu and then provided to the employee. - If the standard income certificate does not include a deductions column but this information is required, there are two practical options: use the payslip for the period as an attachment to the certificate, or compile the information using an IIT report and issue it as a separate free-form certificate on the organization’s letterhead. - If deductions are not displayed: what to check - Sometimes a certificate is generated, but the deductions are shown as zero or are not visible. Check the following step by step: - Check whether the employee has claimed the deductions. Standard and other deductions are applied based on an application and supporting documents entered into the program. If no application has been registered in the database, the deduction will not be applied and, accordingly, will not be displayed. - Check the accrual settings. Deductions are applied to taxable income; make sure that the accrual type is configured correctly and is included in the IIT base. - Check the period. Deductions are visible only for the months in which payroll was calculated and the deduction was applied. - Recalculate payroll if the data was entered retroactively: unless the calculation is reposted, the deduction amounts in the reports may not be updated. - Update the configuration. Reporting and certificate forms change periodically; the current release offers a broader range of available indicators. If the deductions are still not displayed in the required form after these checks, it may be advisable to contact a 1C support specialist—the print form may need to be customized to meet the certificate recipient’s requirements. Preparation and signature The certificate provided to the employee must be accurate and signed by an authorized person (as a rule, the head and/or chief accountant), with a seal if available. If you attach a payslip or a 1C report to substantiate the deduction amounts, make sure the data in the certificate and the attachment match. For external organizations, it is better to provide a clear form showing income for the period, applied deductions, and withheld IIT—broken down by month or as a total. Frequently Asked Questions (FAQ) - Can the applied IIT deductions be seen in the standard income certificate? In most standard configurations, the formal certificate shows only accrued income and the final amount of tax withheld. To provide a breakdown of deductions, payslips or specialized IIT reports must be used, where this indicator is displayed in a separate column. - Why are the deductions in the generated certificate equal to zero? The main reason is that the “Application for IIT Deductions” document has not been registered in the database or payroll for this period has not been processed. It is also advisable to check the calculation type settings (whether they are included in the IIT base) and repost the accrual documents if necessary. - How can the completed form be exported to an external file? The generated report or print form can be saved through the standard 1C menu (the floppy disk button or “File” → “Save As”) in a convenient format—most often PDF or an Excel spreadsheet—and then sent to the employee. - What should be done if a form showing deductions is required but the standard certificate is insufficient? As a quick solution, issue a free-form certificate on the organization’s letterhead and attach the payslips for the period as a breakdown. For a long-term solution, it is recommended to develop an external print form (EPF) for the income certificate. - For what period can such a certificate be obtained? For any period for which posted accruals exist in the database. Banks and embassies usually request data for the last 3, 6 or 12 months. Sources ITS Portal (1C Information Technology Support): Knowledge base on standard configurations for Kazakhstan and instructions for configuring taxes and withholdings. State Revenue Committee of the Ministry of Finance of the Republic of Kazakhstan (kgd.gov.kz): Legislative framework governing the application of tax deductions (standard, pension, property, and medical deductions) when calculating IIT. Author’s Conclusion Standard income certificates in 1C for Kazakhstan often do not meet employees’ need for a breakdown of applied tax deductions because they are designed to show net income and tax withheld. Payslips and tax registers are essential for showing how the IIT base is formed in detail. The foundation of accurate figures in any report is disciplined record-keeping: employees’ deduction applications must be entered promptly, and accruals must be processed consistently. However, if the company regularly receives requests for detailed certificates for banks or social protection authorities, the most appropriate and efficient solution is to create a custom external print form (EPF) or extension that compiles data from the IIT calculation registers and displays it in a single document that is clear to external authorities, eliminating manual work for the accountant. --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_