--- title: "Employee Personal Accounts in the \"Payroll and Personnel for State Organizations of Kazakhstan\" Configuration, Edition 2.0" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-09-03 canonical: https://buhgpt.kz/suraqtar/licevye-scheta-sotrudnikov-v-konfiguracii-zarplata-i-kadr-en source: BuhGPT --- # Employee Personal Accounts in the "Payroll and Personnel for State Organizations of Kazakhstan" Configuration, Edition 2.0 > **TL;DR:** The employee's personal account is one of the key payroll documents in government organizations. In the configuration "Payroll and Personnel for Government Organizations of Kazakhstan" (version 2.0), it allows for the collection of personal data of the employee, information on --- The employee's personal account is one of the key payroll documents in government organizations. In the configuration "Payroll and Personnel for Government Organizations of Kazakhstan" (version 2.0), it allows for the collection of personal data of the employee, information on accruals and deductions, as well as the formation of reporting forms for internal accounting and audits. What is an employee's personal account A personal account is an accumulative document that reflects the movement of accruals, deductions, and payments for a specific employee over a selected period. In government organizations, it is used as the primary source of information about the employee's income: it is convenient for reconciling payroll calculations, preparing certificates, and responding to inquiries from regulatory authorities. Unlike one-time pay slips, the personal account shows data broken down by months and types of accruals over a long interval — usually for the calendar year. This makes it a convenient tool for analyzing payment dynamics and for controlling the accuracy of calculations performed. Who is concerned This material is primarily relevant for government institutions and organizations in Kazakhstan that maintain payroll accounting in the configuration "Payroll and Personnel for Government Organizations of Kazakhstan" version 2.0. Primarily, personal accounts are handled by: - payroll accountants — for forming and verifying final data for the employee; - HR specialists — when preparing certificates and reconciling personal information; - managers and internal auditors — for analyzing the payroll fund and verifying the justification of accruals. A correctly formatted personal account reduces labor costs during audits and helps quickly respond to employee inquiries about the composition of their salary. What the personal account contains Typically, the personal account combines several blocks of information about the employee: - personal and HR data — position, department, payment conditions; - accruals by type — salary, additional payments, bonuses, vacation pay, and other payments; - deductions — taxes, mandatory contributions, and other withholdings according to calculation settings; - total amounts payable broken down by periods. The composition of specific lines depends on how the types of accruals and deductions are configured in the information database. Therefore, before forming the document, it is important to ensure that all calculations for the period have been completed and closed. What the accountant should do To ensure that personal accounts are formed correctly, follow this simple sequence of actions: 1. Complete and verify the payroll calculation for the required period, ensuring that all documents have been processed. 2. Check the relevance of the employee's HR data and the settings for types of accruals and deductions. 3. Form the personal account for the selected interval and reconcile the total amounts with the pay slips. 4. In case of discrepancies, return to the primary calculation documents, correct the error, and reprocess the data. 5. Save or print the document for internal accounting or for issuance upon request. Regular reconciliation of personal accounts with calculation data helps identify errors before submitting reports and before employees request certificates. Deadlines and recommendations The specific deadlines for forming personal accounts are determined by the organization's internal accounting regulations. In practice, it is convenient to form them after completing the monthly payroll calculation, as well as before preparing annual reports and during HR audits. It is recommended to keep the information database up to date and timely install configuration updates: this ensures compliance of forms and calculation algorithms with current requirements. Frequently asked questions What is an employee's personal account in the configuration? — It is an accumulative document that collects the employee's personal data, their accruals, deductions, and payments for the selected period. How does a personal account differ from a pay slip? — A pay slip reflects the calculation for one month, while a personal account shows data broken down by periods over a longer interval, usually for a year. Why do the total amounts in the personal account not match? — Most often, the reason lies in unprocessed or incorrectly calculated documents for the period; it is necessary to recheck the payroll calculation and the settings for types of accruals and deductions. Who in the organization works with personal accounts? — Primarily payroll accountants and HR specialists, as well as managers and internal auditors when analyzing the payroll fund. How often should personal accounts be formed? — The procedure is determined by the organization's internal regulations; in practice, they are formed based on the results of the monthly calculation and before preparing the annual report. Sources - Employee personal accounts in the configuration "Payroll and Personnel for Government Organizations of Kazakhstan", version 2.0 — 1C:ITS Kazakhstan · news --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_