--- title: "How to Record a Transaction in 1C: Documents, Entries, and Verification" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-10-15 canonical: https://buhgpt.kz/suraqtar/kak-v-1s-oformit-operaciyu-dokumenty-provodki-i-proverka-en source: BuhGPT --- # How to Record a Transaction in 1C: Documents, Entries, and Verification > **TL;DR:** In 2026, a transaction is recorded in 1C according to its actual substance and the supporting source document: the accounting records must make it possible to confirm the fact and substance of the transaction during a tax audit (Article 157 of the RK Tax Code). The appropriate --- In 2026, a transaction is recorded in 1C according to its actual substance and the supporting source document: the accounting records must make it possible to confirm the fact and substance of the transaction during a tax audit (Article 157 of the RK Tax Code). The appropriate configuration document is then selected, the required details are completed, the document is posted, and its movements are checked. The procedure depends on the type of transaction, the 1C configuration, and the accounting database settings. How to Select a Document in 1C The query “how to record in 1C” does not specify which particular event must be registered: hiring an employee, obtaining a loan, receipt of goods, sale, payment, or an SNT. There is no universal document for all these cases. The selection is based on the actual substance of the transaction and the documents supporting it. Before creating an entry, the accountant must answer several questions: - what event actually occurred; - which source document supports the transaction; - who is the employee, counterparty, payer, or recipient; - when the transaction was performed; - what amount must be recognized in the accounting records; - which accounts and analytical accounting items are stipulated by the accounting policy and chart of accounts; - whether a related electronic document must be prepared or information must be reflected in the reporting. Documents required to determine taxable items and tax-related items must be available for submission to the tax authority. If they are not submitted in full or in part during a tax audit, the taxpayer is served with a request to submit or restore the documents and information. The deadline for complying with such a request is 30 business days from the day following the date on which it was served (Article 172 of the RK Tax Code). After determining the substance of the transaction, find the relevant section in 1C and create the appropriate document. The names of sections, commands, transaction types, and individual fields may differ depending on the configuration, release, functional settings, and user permissions. For 2026, the current releases are 3.0.74.x for “Accounting for Kazakhstan” and 3.1.37.x for “Payroll and HR Management for Kazakhstan.” Before posting the document, check the organization settings, accounting policy, directories, contracts, and accounting accounts. The workflow is as follows: create the document, complete its details using the supporting document, check the date and amount, select the accounts and analytics, save, post, and review the generated movements. If the transaction must be reflected in statutory accounting, the result must be checked using the document movements and accounting reports. How to Record the Hiring of an Employee and a Loan To register the hiring of an employee in a configuration with HR accounting, open the section intended for HR documents and create an employment document. The name of the section and command depends on the configuration being used. Complete the information about the employee, department, position, and employment date in accordance with the HR documents, then check the required fields and save the document. Before recording it, make sure that the individual and employee have been added to the relevant directories without duplicates, that the correct organization, department, and position have been selected, and that the date matches the supporting document. If HR accounting and payroll are maintained in connected systems, check whether the employee is available for subsequent HR and payroll documents. The receipt of a bank loan is recorded using a bank receipt document with a transaction type intended for settlements on credits and loans. The document may have different names in different configurations, so the accountant should select it by purpose rather than solely by the command name. The document specifies the organization, bank account, lender, contract, amount, date, and settlement account in accordance with the contract terms, accounting policy, and chart of accounts. Loan repayment is recorded using a bank document for the write-off of funds. The lender is specified as the recipient, while the contract and settlement account are selected so that the payment settles the liability recognized when the loan was received. The amount, payment purpose, and date are reconciled with the bank statement and payment schedule. Interest on the loan is recognized using the document intended in the applicable configuration for recognizing the relevant expenses and liabilities. The liability account and expense account are selected according to the organization’s chart of accounts and database settings. Payment of interest is recorded using a bank write-off document, linking the payment to the lender, contract, and previously recognized liability. Before posting loan transactions, compare the document type, contract, liability term, accounts, and analytics with the actual financing terms. A setup intended for a bank loan cannot automatically be applied to a loan, lease, or another type of financing without considering the substance of the specific transaction. How to Prepare an SNT in 1C Preparing an SNT in 1C begins with checking the underlying accounting data. The accountant should check the organization, counterparty, contract, item, units of measurement, warehouse, quantity, and other information required by the form and the nature of the specific transaction. The procedure for creating and sending an SNT depends on the 1C configuration, installed release, available functionality, and data exchange settings. Therefore, the command should be selected in the section and for the supporting document stipulated by the configuration being used. Creating a document based solely on a similar name may result in incorrectly completed details or a duplicate. The practical procedure is as follows: - Determine the business transaction for which the SNT is being prepared. - Check the supporting document and the details completed in it. - Make sure that the required functionality is enabled in the database and that data exchange is configured. - Create the SNT based on the accounting document or by another method provided by the configuration. - Reconcile the SNT information with the supporting document before sending it. - After the exchange, check the document status and information system messages. If the command for creating an SNT is unavailable, check the user permissions, functional settings, data exchange connection, and configuration release. Before creating another SNT, check the status of the initial submission and the message log to avoid registering the same document twice. What to Check After Posting The “Posted” status means that the document has been processed according to the program settings, but the accountant must assess the correctness of the accounting separately. Open the document movements and compare them with the economic substance of the transaction. Check the accounts, analytical accounting items, counterparty, contract, department, cash flow item, amount, and date. Such reconciliation is also important for confirming information about the transaction: a cross-check tax audit may be conducted to obtain additional information and confirm the fact and substance of a taxpayer’s transactions with other persons (Article 157 of the RK Tax Code). Therefore, the accounting document data must be consistent with the source documents and the counterparty’s information. Then generate an appropriate report: a trial balance, account analysis, account card, or document journal. For a bank transaction, additionally reconcile the entry with the statement and contract; for an HR transaction, with the employee’s HR data; and for an electronic document, with its current status and system messages. If an error is found, first determine its source: document details, directory, contract, accounting account, analytics, or settings. Changing a directory item does not always update a previously posted document. After the correction, the document may need to be reposted, and its movements, reports, and related documents must be checked again. Do not delete an incorrect document before analyzing the related records. If payments, electronic documents, or other accounting entries have been created based on it, changing the original document may affect the sequence in which the transaction is recorded and the report results. Frequently Asked Questions How do I determine which document to select in 1C? — Consider the actual substance of the transaction and the source document, then select the relevant object in the configuration being used. Payments, HR events, receipts, and sales are recorded using different documents. How do I record the hiring of an employee in 1C? — Create an HR employment document and complete the employee data, department, position, and employment date according to the supporting documents. The section name and field composition depend on the configuration and its settings. How do I record the receipt of a bank loan? — Create a bank receipt document with a transaction type for settlements on credits and loans. Specify the lender, contract, settlement account, amount, and date according to the contract, bank statement, and the organization’s accounting rules. How do I prepare an SNT in 1C? — Check the supporting document, details, and data exchange settings, then create the SNT using the method provided by the applicable configuration. After sending it, be sure to check the status and system messages. Why is the document posted but the result is incorrect? — Check the transaction type, accounts, analytics, date, amount, contract, cash flow item, and document movements. After making corrections, the document may need to be reposted and the reports reconciled again. Sources - Tax Code of the Republic of Kazakhstan, Article 157 “Cross-Check Tax Audit.” - Tax Code of the Republic of Kazakhstan, Article 172 “Tax Audits in the Absence of Accounting and Other Documents.” --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_