---
title: "How to change the cashier's last name in 1C"
country: KZ
lang: en
author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti)
date: 2026-09-23
canonical: https://buhgpt.kz/suraqtar/kak-izmenit-familiyu-kassira-v-1s-en
source: BuhGPT
---

# How to change the cashier's last name in 1C

> **TL;DR:** To change the cashier's surname that appears in the signatures of cash documents, you need to change the individual selected in the «Cashier» field in the organization settings. If an employee has simply changed their surname (for example, upon marriage), while the individual 

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To change the cashier's surname that appears in the signatures of cash documents, you need to change the individual selected in the «Cashier» field in the organization settings. If an employee has simply changed their surname (for example, upon marriage), while the individual remains the same, it is enough to correct the data of the individual. Below we will examine both cases for 1C:Accounting for Kazakhstan.

When to apply each option

- The cashier themselves has changed (a different person) — you need to select a different individual in the signatures.

- The cashier remains the same but has changed their surname — you need to edit the individual's card (full name data), and there is no need to change the employee in the signatures.

How to change the cashier in the organization's signatures

- Go to the Main → Organizations section.

- Open your organization's card and go to the Signatures section.

- In the «Cashier» line, select the required individual — the employee whose surname should appear in the documents.

- Save the changes.

After this, in all new documents that require a cashier's signature, the individual you selected will be substituted.

How to change the surname of the same individual

If the cashier has not changed but has simply changed their surname, you need to correct the individual's card:

- Open the directory of individuals (usually the Payroll and HR → Individuals section, or through the employee's card).

- Find the required individual and open their card.

- Change the surname (full name) field to the current one.

- If necessary, enter the surname change as a separate history record — the program stores the history of full name changes with the date, so that old documents display the data that was valid on the document date.

- Save the changes.

Please note: if you simply overwrite the surname without a change date, the new surname may also be substituted into previously issued documents when they are reposted or printed. Therefore, when an employee's surname actually changes, it is more correct to enter the change with a date rather than overwrite the previous value.

What is substituted in cash documents

The «Cashier» field in the signatures is used in cash orders — Cash Receipt Order (PKO) and Cash Disbursement Order (RKO), as well as in cash reporting forms. When printing a document, the program takes the individual from the organization's signatures and substitutes their surname into the corresponding line.

Also check the related signature fields so that no outdated data remains in the printed forms:

- Director;

- Chief Accountant;

- Cashier.

In some configurations, the cashier may be specified not only in the organization's general signatures but also directly in the cash document itself. In this case, the surname will not change automatically in already created documents — it needs to be corrected in the specific document or the cashier reselected manually.

Step-by-step verification of the result

- Issue or open a test cash order (PKO or RKO).

- Generate the printed form.

- Make sure that the required surname is displayed in the cashier's signature line.

- If the surname is the old one — check where the value is being substituted from: from the organization's signatures or from the field of the document itself.

Common mistakes

- Changing the surname in only one document. A one-time edit in the printed form will not change the signatures in other documents — the data source remains the same.

- Overwriting the individual's surname without a change date. As a result, the new surname is also pulled into old cash orders, which distorts previously issued documents.

- Confusing a change of person with a change of surname. If a new cashier has arrived — you need to select a different individual in the signatures, not rename the previous one.

- Forgetting about the order appointing the cashier. A change of the financially responsible person must be documented by the organization's internal documents, not just by an edit in the program.

- Not checking the printed form after the change. It is better to immediately print a test order and make sure that the correct surname is substituted.

What to check

- The relevance of the individual in the «Cashier» field in the Main → Organizations → Signatures section.

- The correctness of the full name in the individual's card and the presence of a surname change history with a date.

- Whether the cashier is substituted directly in the fields of individual cash documents.

- The correctness of the surname display in the printed forms of PKO and RKO.

- The presence of the organization's internal documents (order, directive) on the appointment or change of the cashier — the duties of the financially responsible person must be confirmed by documentation.

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_BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_