--- title: "How to Deactivate an EDS in Kazakhstan in 2026: Procedure" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-10-15 canonical: https://buhgpt.kz/suraqtar/kak-deaktivirovat-ecp-v-kazahstane-v-2026-godu-poryadok-d-en source: BuhGPT --- # How to Deactivate an EDS in Kazakhstan in 2026: Procedure > **TL;DR:** In 2026, to terminate an EDS, the registration certificate must be revoked through the official service of the certification authority that issued it. Deleting the key file from a computer or changing the settings in 1C does not replace revocation. The Tax Code does not establ --- In 2026, to terminate an EDS, the registration certificate must be revoked through the official service of the certification authority that issued it. Deleting the key file from a computer or changing the settings in 1C does not replace revocation. The Tax Code does not establish the procedure for terminating an EDS: Articles 317, 833, 837 and 838 regulate other tax matters (Articles 317, 833, 837 and 838 of the Tax Code of the RK). What EDS deactivation means In practice, the phrase “deactivate an EDS” may refer to several different operations. It is important for the accountant to determine the required outcome before starting: - revoke the registration certificate to prevent further use of the corresponding key for signing; - delete the key file from the work computer or another storage device; - remove the link between the key and a specific user of the accounting system; - replace the previous key with a new one after reissuance; - stop using the key in the IS ESF, EAWC or another information system. Deleting the file from a computer only removes the copy stored on that device. This operation is not equivalent to revoking the registration certificate. If an employee leaves the organisation, the storage device is lost, the password becomes known to an unauthorised person, or the key is suspected of being compromised, the certificate must be terminated through the service of the certification authority that issued it. Before revocation, identify the EDS owner, find the corresponding registration certificate and check which systems use the key. Check the IS ESF, EAWC, the accounting database and the workstations of responsible employees separately. After the key is terminated, operations that required this EDS must be performed using another valid key belonging to a person with the necessary authority. What the accountant should do First, prepare a list of the systems and workstations where the key is used. Check the accounting software settings, IS ESF users and the organisation’s internal services. Determine which documents are signed with this EDS and who should continue the work after it is terminated. The subsequent procedure depends on the objective: - If the EDS itself must be terminated, log in to the official service of the certification authority, find the operation for revoking a registration certificate and select the required certificate. Before confirming, verify the owner, validity period and key details. - If the key only needs to be removed from the computer, delete its copy after completing the necessary operations and transferring the valid key to an authorised storage device. Make sure that you are deleting the correct file and not another employee’s key. - If the EDS has been reissued, configure the new key for the relevant user of the information or accounting system. After saving the settings, check login and access to the required operations. - If an employee is no longer authorised to sign documents, review their permissions in the accounting database, the IS ESF and other services. Deleting the key file from one computer does not terminate the access granted to the user. Record the grounds, date and actions performed in the organisation’s internal document. The record may specify the key owner, the systems involved, the responsible person and information about configuring the new key. This will make it possible to reconstruct the sequence of actions if questions about access or the signing of electronic documents arise later. Do not use the old key for new operations after revocation. If work must continue without interruption, prepare a valid EDS of an authorised person in advance and check their access to the required information systems. How to replace or unlink a key in 1C In version 3.0.74.x of the “Accounting for Kazakhstan” configuration, the setting should be located in the administration and general settings section related to electronic invoices and IS ESF users. The names of sections and commands depend on the installed release and the user’s available permissions. Open the list of IS ESF users and select the account for which the previous key was used. Check the organisation and user details, then specify the new valid key in the designated field. Save the changes and run the connection check available in the software. If you only need to remove the previous link, first check whether the user profile allows you to clear or replace the key field. Do not delete the user when changing their settings is sufficient: data exchange parameters and operating settings may be associated with the account. After changing the settings, make sure that the correct user is selected in the software and that the new key belongs to the person who is supposed to work with electronic documents. Check login to the relevant system and the ability to perform the required action within the user’s authority. A repeated password prompt does not in itself mean that the EDS has been revoked or is faulty. First check the selected key, its owner, the entered password and whether the user settings have been saved. The password must not be shared with another employee to circumvent the access-granting procedure. If the interface differs from the description, refer to the actual sections of the installed configuration and release. Version 3.1.37.x is applicable to “Payroll and HR Management for Kazakhstan”; however, the location of the settings depends on the purpose of the information database and the integration being used. What to check after deactivation After revoking, replacing or discontinuing use of the key, check the related workflows. Checklist for the accountant: - the required registration certificate was selected and revoked; - the previous key is no longer specified in the settings of the relevant user; - the new key, if any, is linked to the correct account; - the owner of the new key has the necessary authority; - the connection to the IS ESF or another service being used is successful; - no copy of the old key remains in a shared folder or on a storage device accessible to unauthorised persons; - the former employee’s permissions in the accounting system and electronic services have been reviewed; - the responsible employee can continue working with ESFs and EAWCs; - the date and grounds for changing access have been recorded in an internal document. If the service does not connect after the EDS is replaced, recheck the selected user, key file and password. Then make sure that the changes have been saved and that the new key belongs to the correct owner. If the interface differs from the usual procedure, check the installed release number and whether the relevant commands are available to the current user. Do not give the key file and password to another employee as a way to restore operations quickly. The new responsible person should use their own valid EDS, be granted the necessary authority and have a separate account configured in accordance with the organisation’s internal procedures. Frequently asked questions Is it sufficient to delete the EDS file from the computer? — No. Deleting the file removes a specific copy from the device but does not replace revocation of the registration certificate through the official service of the certification authority. How do I replace the EDS used to work with the IS ESF in 1C? — Open the IS ESF user settings, select the required account, specify the new valid key, save the changes and check the connection. Command names depend on the configuration and release. Why does 1C request the EDS password again? — A repeated password prompt does not indicate that the key has been revoked. Check which key is selected, who owns it and whether the password has been entered correctly. Do I need to delete the IS ESF user when changing the key? — First replace or clear the linked key in the existing user’s profile if the installed configuration provides such a command. The account should be deleted when its use must be terminated, not merely when the EDS is changed. What should I do if the storage device containing the EDS is lost? — Revoke the corresponding registration certificate through the official service of the certification authority and review the owner’s access to all related systems. Merely deleting the settings in 1C is not sufficient. What should I do if an employee leaves the organisation? — Determine which keys and accounts the employee used, terminate their access to information systems and, if necessary, revoke the corresponding registration certificate. Configure separate access for the new responsible employee using their valid EDS. Sources Article 317 of the Tax Code of the RK regulates the deduction of a subsoil user’s expenses for training Kazakhstani personnel and developing the regions’ social infrastructure. Article 833 establishes the transitional procedure for considering applications and claims for refunds of excess VAT submitted before 1 January 2026. Articles 837 and 838 concern the preservation of certain terms of investment contracts and agreements. These provisions do not establish the procedure for revoking an EDS registration certificate (Articles 317, 833, 837 and 838 of the Tax Code of the RK). --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_