--- title: "Employee Transfer Procedures in \"Accounting for Kazakhstan\" 3.0: How to Properly Transfer an Employee" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-09-07 canonical: https://buhgpt.kz/suraqtar/kadrovoe-peremeshchenie-organizaciy-v-buhgalterii-dlya-ka-en source: BuhGPT --- # Employee Transfer Procedures in "Accounting for Kazakhstan" 3.0: How to Properly Transfer an Employee > **TL;DR:** Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). The employee's salary was raised and transferred to another department on September 1. The director signed the order, but in 1C, the person's information remains unchanged: old position, old department, old --- Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). The employee's salary was raised and transferred to another department on September 1. The director signed the order, but in 1C, the person's information remains unchanged: old position, old department, old salary. Two weeks later, you calculate the salary — and the program calculates 250,000 ₸ instead of the new 350,000 ₸, the individual income tax (IIT) and social security contributions (SSC) are calculated based on the old base, and expenses are charged to the wrong department. To prevent this, changes to the working conditions must be made before calculating the salary — this is what the document "Organizational Staff Transfer" is for. 1. Purpose The document records changes in the working conditions of an already employed employee: new department, position, work schedule, and — most importantly — planned accruals (salary, allowances). It does not make accounting entries by itself. It prepares the data that will later be picked up by "Salary Calculation". 2. Where to find Menu: Salary → Personnel Accounting → Organizational Staff Transfers. In some interfaces — section Employees → Personnel Documents. The quickest way to open the list directly. Copy the navigation link, then in 1C: Main Menu (☰) → Service → "Go to Navigation Link" and paste: e1cib/list/Document.OrganizationalStaffTransfer The "Create" button in the opened list — new document. 2a. How to know your release Help → About the Program (or ☰ → "About the Program"). In the window, you will see the platform version (for example, 8.3.24) and the configuration release — the line "Accounting for Kazakhstan, version 3.0 (3.0.74.2)". Fields and forms in different releases may differ — check this number. 3. How to fill Header Field Why and what will happen in case of error Organization (mandatory) The document selects employees based on this organization and writes data to the registers of this organization. If you choose the wrong one — the transfer will go to someone else's accounting, and the salary will not change in the correct organization. Date (mandatory) The document date. By default, the transfer date is taken from it. If you set it retroactively after the salary calculation — you will have to recalculate the salary. Responsible Who issued the order. It does not affect the calculation, needed for control. Table part "Employees" Column Why and what will happen in case of error Employee (mandatory) The employee you are transferring. If the person cannot be selected — they have not yet been hired; first, issue "Hiring". Transfer Date (mandatory) From what date the new conditions apply. All accruals and personnel history are recorded from this date. If you make a mistake by a month — the salary for that month will be calculated based on the old data. Department New department. It affects which account/article the salary expenses will be charged to in "Salary Calculation". If you leave the old one — expenses will go to the wrong place. Position New position. It goes into the personnel history, staffing schedule, and printed order. Work Schedule Time norm for calculation. If transferred to 0.5 rate but the schedule is not changed — the program will calculate the full norm of hours. Table part / tab "Allocations" Here, planned allocations are set — what the employee will receive regularly. Column Why and what will happen in case of error Allocation (type of calculation) Salary by days, allowance, etc. Determines the calculation method and accounting account. Amount / Indicator Amount of salary or percentage of allowance. This is the very number that will go into the salary. If you forget to change it — the old salary will be accrued. Action Start (enter new), Change (change amount), Stop (remove old). Key point: if the old salary is not "Stopped", the employee may receive both the old and new allocations simultaneously. Period of Action From what date it is valid / until what date. By default — from the transfer date. Rule: any salary increase requires two lines: "Stop" the old allocation and "Start" the new one (or one line "Change", if the configuration supports it). 4. Example with numbers Situation. Akhmetov A. worked as a manager in the Sales Department with a salary of 250,000 ₸. From 01.09.2026, he is transferred as a senior manager to the Development Department with a salary of 350,000 ₸. Filling out: - Organization — LLP "Example", Date — 01.09.2026. - Employees: Akhmetov A. | Transfer Date 01.09.2026 | Department — Development Department | Position — Senior Manager. - Allocations: - Salary by days | 250,000 | Action — Stop | from 01.09.2026; - Salary by days | 350,000 | Action — Start | from 01.09.2026. What the document itself does: it does not create accounting entries. It changes records in the registers — now when calculating the salary for September, the program will take the salary of 350,000 ₸ and the department "Development Department". What will happen later in the "Salary Calculation" for September (for clarity, these entries are made by the accrual document, not the transfer): Operation Dr Cr Amount, ₸ Salary accrued (expenses of the Development Department) 7210 3350 350,000 IIT withheld 3350 3120 ~28,000 SSC 10% withheld 3350 3220 35,000 Because the transfer was entered before the calculation, the base for IIT and SSC is calculated from 350,000 ₸, and expenses go to the new department. If you had not entered the document — it would have accrued 250,000 ₸ for the old department. 5. Types of operations The document "Organizational Staff Transfer" covers several scenarios with one object: - Transfer to another department — change the "Department" column. - Change of position (promotion/demotion) — "Position" column. - Change of salary/rate — "Allocations" tab, actions "Change"/"Stop" + "Start". - Introduction or removal of allowances — allocation lines with actions "Start"/"Stop". - Change of work schedule — "Schedule" column. - Mass transfer — several employees in one table part (for example, transferring an entire department). 6. What is formed upon approval The document does not create accounting entries and does not generate electronic invoices (ESF) or tax returns (TR) — it is a personnel document, not a goods and cash document. Upon approval, it writes movements in information registers, from where the salary calculation takes data: - Planned allocations of employees of organizations — new/changed/closed salary and allowances with the date of action. - Personnel history of employees of organizations — new department and position from the transfer date. - Current personnel data / employee status — current place and working conditions. - Employee work schedule — if the schedule was changed. To check the result: open the document and click "Document Movements" (button with green arrows / "Dr-Cr"). There will be no entries there, but the tabs of information registers will show the recorded changes. 7. Printed forms By clicking the "Print" button: - Order for transfer to another job (personnel order for transfer) — the main form, signed by the manager and acknowledged by the employee. - Print as a list — for mass transfers, a consolidated order for several employees. If the transfer is formalized by an additional agreement to the employment contract, it is printed separately; this document issues the order. 8. Common errors "The employee is not an employee of the organization on the document date" — you selected a person who has not yet been hired (no "Hiring") or has already been dismissed on that date. Check the transfer date and the presence of hiring. The salary was calculated based on the old salary. The reason — the old line was not closed in "Allocations". Open the transfer, add a line for the old allocation with the action "Stop" from the transfer date, re-approve, then recalculate the salary. Two salaries were accrued at once. The old allocation is valid indefinitely, the new one was added in parallel. The same treatment: "Stop" the old one from the date of the new. "The transfer date is earlier than the hiring date". You cannot transfer before the person is hired. Correct the date in the table part. Salary expenses were charged to the wrong department. You forgot to change the "Department" or entered the transfer retroactively after the calculation. Correct the department and re-approve the salary calculation. The document was approved, but the salary is still old. A common reason — the transfer is dated later than the accrual period. The transfer date must fall at the beginning (or before) the calculation month. 9. FAQ Does this document create Dr/Cr entries? No. It only writes to information registers (planned allocations, personnel history). Salary entries are later generated by "Salary Calculation". Is an electronic invoice (ESF) or tax return (TR) generated? No. ESF and TR are documents for the sale of goods and services. Organizational transfer has no relation to VAT and electronic invoices. How to increase the salary of one employee? On the "Allocations" tab, two lines: old salary — "Stop", new — "Start" from the date of increase. Or one line "Change", if the release supports it. Can several people be transferred at once? Yes. Add everyone to the "Employees" table part in one document — convenient when transferring an entire department. What to do if the transfer was entered retroactively after the salary calculation? Approve the transfer with the correct date and recalculate the salary for the affected period — otherwise, the old amounts will remain. What is the difference between "Organizational Transfer" and "Hiring"? Hiring introduces a new employee and their initial conditions. Transfer changes the conditions of an already employed person. Why is the needed employee not in the list? They are not hired in the selected organization or have already been dismissed on the document date. Check the organization and the presence of hiring. Does the department for salary expenses change? Yes. The specified department determines the account/article to which labor costs will be charged in the next "Salary Calculation". Do I need to change the staffing schedule separately? If you maintain a staffing schedule, synchronize changes in position/department with it; the document itself does not edit the staffing schedule. How to cancel an erroneous transfer? Cancel the approval (or mark for deletion) and, if the salary has already been calculated, recalculate it based on the previous conditions. 10. Related documents - Introduced based on: "Hiring in the organization" — the employee must be hired before the transfer date. - Affects: "Salary Calculation" — it reads the changed planned allocations and department. - Adjacent personnel: "Dismissal from the organization" (completion of work), "Organizational Transfer" again (next change of conditions), "Staffing Schedule" (if maintained). How to know your release: Help → About the Program — there you will find the platform and configuration release. This manual has been checked on "Accounting for Kazakhstan", version 3.0, release 3.0.74.2. In other releases, the set of fields and printed forms may differ. --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_