--- title: "Vacation Schedule in Kazakhstan for 2026: How to Prepare and Maintain It in 1C" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-10-14 canonical: https://buhgpt.kz/suraqtar/grafik-otpuskov-v-kazahstane-na-2026-god-kak-sostavit-i-v-en source: BuhGPT --- # Vacation Schedule in Kazakhstan for 2026: How to Prepare and Maintain It in 1C > **TL;DR:** For 2026, the vacation schedule is prepared as an internal plan with the expected dates of employees’ annual paid vacations; the Tax Code of the Republic of Kazakhstan does not regulate the procedure for its preparation and approval. The schedule helps the HR department coordi --- For 2026, the vacation schedule is prepared as an internal plan with the expected dates of employees’ annual paid vacations; the Tax Code of the Republic of Kazakhstan does not regulate the procedure for its preparation and approval. The schedule helps the HR department coordinate employee absences throughout the calendar year, but the specific requirements for it are determined by labor legislation and the employer’s HR procedures. Why an Employee Vacation Schedule Is Needed A labor vacation schedule is an HR plan that specifies the expected period of annual paid vacation for each employee. The document makes it possible to allocate employee absences in advance and avoid a situation in which a significant number of employees from the same department are on vacation at the same time. For an accountant, the schedule is useful as a source of preliminary information. It can be used to assess the future workload, prepare vacation paperwork, and plan the related calculations. However, the planned schedule does not replace the HR documents used to formalize the actual vacation and its payment. An employee vacation schedule is usually prepared for a calendar year. It includes employees, the type of vacation, start and end dates, and the number of days. If the organization’s or employee’s plans change, the information in the schedule is adjusted in accordance with the procedure adopted by the employer. When preparing the schedule, it is important to consider: - employees’ vacation plans; - the possibility of replacing absent employees; - the organization’s seasonal workload; - the sequence of vacations within the department; - changes that arose after the initial planning. The organization may develop its own schedule form that makes it possible to clearly identify the employee, type of vacation, planned period, and number of days. It is also convenient to include information on approval and subsequent changes in the form. Vacation Schedule for 2026: How to Prepare It It is convenient to begin by collecting employees’ preferences by department. Department heads check whether any critical absence periods overlap, after which the information is submitted to the HR department for consolidation into the organization’s annual vacation schedule. The practical procedure may be as follows: - Prepare a list of employees whose annual paid vacation needs to be scheduled. - Collect the expected vacation dates and verify the duration of each period. - Coordinate overlaps within departments and determine the procedure for replacing absent employees. - Consolidate the departments’ data into the organization’s vacation schedule. - Record the approved version and determine the procedure for making changes. - Throughout the year, compare the planned dates with the vacations actually formalized. The vacation schedule is a planning document. If an employee’s vacation period changes, the HR department should record the new date in accordance with the procedure adopted by the employer and preserve the link between the original plan and the current information. For internal control, it is useful to record not only the dates but also the department, position, type of vacation, number of days, and a note about changes. This reduces the risk of confusion between the original plan and the current version. Vacation Schedule: Excel Template and Maintenance in 1C A vacation schedule in Excel is suitable as a working tool for collecting and approving information. The table may include the following columns: - department; - employee; - position; - type of vacation; - start date; - end date; - number of days; - approval status; - note or new date in the event of an adjustment. The “Vacation Schedule — Template” file should be stored in a way that allows the HR department to identify the current version and track the change history. If data is collected by several departments, it is advisable to appoint a person responsible for consolidation and establish a procedure for editing the final file. In current releases of “Payroll and HR Management for Kazakhstan” 3.1.37.x, the “Vacation Schedule” document is used for vacation planning. It can be accessed from the “HR” section; the command name and its location may depend on the interface and user permissions. Employees, types of vacation, planned periods, and the number of days are entered in the document. It is used to register planned vacations and prepare a printable version of the schedule. The actual vacation and related calculations are formalized using the appropriate HR and payroll documents. For organizations that collect plans separately by department, the “Collection of Vacation Schedules” document may be used in the program. It is intended to organize the collection of information for a specified year, distribute work among responsible persons, and subsequently consolidate departmental data. Under this procedure, the organization-wide campaign can consolidate information prepared by the persons responsible for each department. The final table shows employees, the start and end dates of planned vacations, and the number of days. This is convenient when the data is prepared by several managers and the HR department compiles the overall result. Frequently Asked Questions What vacation schedule should be prepared for 2026? — The schedule should specify employees, types of vacation, planned periods, and the number of days. The organization determines the form and approval procedure with due regard to labor legislation and its own HR process. Can a vacation schedule be downloaded and maintained in Excel? — Excel can be used as a working template for collecting and consolidating data. It is important to identify the current version of the file, the persons responsible for completing it, and the procedure for recording changes. Where is the vacation schedule located in 1C for Kazakhstan? — In current releases of “Payroll and HR Management for Kazakhstan” 3.1.37.x, the document should be found in the “HR” section. The availability of the command depends on the interface settings and user permissions. Does the “Vacation Schedule” document calculate vacation pay? — The document is used to plan and register the schedule. The appropriate HR and payroll documents are used to formalize the actual vacation and calculate vacation pay. Can the vacation schedule be changed during the year? — If the planned dates have changed, the new information is recorded in accordance with the HR procedure adopted by the employer so that the current vacation period is clearly identifiable. Sources - “Vacation Schedule” Document in Payroll and HR Management for Kazakhstan - “Collection of Vacation Schedules” Document in Payroll and HR Management for Kazakhstan --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_