--- title: "Attached Files in 1C:Accounting for Kazakhstan 3.0 — How to Attach and Sign Files to the Electronic Labor Contract" country: KZ lang: en author: Сапа Т.И. (https://buhgpt.kz/authors/sapa-ti) date: 2026-09-07 canonical: https://buhgpt.kz/suraqtar/etdprisoedinennye-fayly-v-1s-buhgalteriya-dlya-kazahstana-en source: BuhGPT --- # Attached Files in 1C:Accounting for Kazakhstan 3.0 — How to Attach and Sign Files to the Electronic Labor Contract > **TL;DR:** Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). An employee brought a signed employment contract. You scanned it into a PDF, opened the electronic employment contract (EТД) card in 1C, clicked "Add file" — but it doesn't attach. Or the file attached, but --- Checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). An employee brought a signed employment contract. You scanned it into a PDF, opened the electronic employment contract (EТД) card in 1C, clicked "Add file" — but it doesn't attach. Or the file attached, but when sending to the electronic system for labor contracts (ЕСУТД), the system says it is not signed. Or vice versa: you have accumulated a dozen files, the database has bloated, and you want to understand where they are located. All of this is managed by one service directory — EТДAttached files. You rarely open it separately, but it's useful to know how it works: it determines whether the scanned contract reaches the government agency and whether the information database will bloat. 1. Purpose The directory stores files attached to the "Electronic Employment Contract" (EТД) objects: scans of the signed contract, additional agreements, orders, PDF/JPG/DOCX. Each item in the directory is one file linked to a specific EТД through the "Owner" attribute. This is a technical (service) object of the "Attached files" mechanism, not an accounting document: it does not create entries and does not participate in accounting results. 2. Where to find This directory does not have a separate menu item — that’s by design. You work with files from the EТД card: - Payroll (or HR) → Electronic Employment Contracts → open the desired EТД → at the top panel, the command "Attached files" (paperclip icon) → "Add". If you need to view the entire list of files at once (for example, to assess how much space they occupy), open the directory directly: - Main menu → Functions for technical specialists → find EТДAttached files; or - Service → Go to navigation link and paste: e1cib/list/Directory.EТДAttachedFiles 2a. How to know your release Help → About the program (or the "i" icon on the home page). In the window, you will see the platform version (for example, 8.3.24) and configuration release — the line "Accounting for Kazakhstan, version 3.0 (3.0.74.2)". The instructions are written for release 3.0.74.2; in other releases, the set of commands on the file panel may differ slightly. 3. How to fill You almost never fill in the fields manually — 1C fills them in automatically when you select a file from the disk or scan. But it’s worth understanding each field: they determine whether the file will open and whether it will be sent to ЕСУТД. Field Purpose and what happens in case of an error Owner (MANDATORY) The specific EТД to which the file is attached. It is filled in automatically if you add a file from the contract card. If you try to create an item "from scratch" and do not specify the owner — the file will hang "in the air", it will not appear in the EТД card. Name (MANDATORY) What the file is called in the list. By default — the name of the original file without the extension. Give it a clear name ("Employment contract Ivanov I.", not "scan_0001"), otherwise you won't find the needed one later. Extension pdf, jpg, docx, etc. It is taken from the original file. This is how 1C understands which program to open the file with. An empty extension = the file will not open. File storage The binary content itself. It is stored either within the information database or on volumes (a folder on the server/disk) — depends on the settings in the Administration → File handling settings section. For cloud databases (1C:Fresh) — only in the database. Author Who added the file. It is set automatically to the current user. It is needed to understand who and when attached the document. Date created/modified Service timestamps. They are filled in automatically. File size In bytes/KB. Pay attention to it: large scans (10–20 MB) quickly bloat the database. Signed with EDS A flag that an electronic digital signature is attached to the file. For sending the contract to ЕСУТД, it is often important that the scan is signed. If not signed — the government system may reject the file. Encrypted A flag for encryption. An encrypted file cannot be opened without a certificate — this is a conscious action, it does not happen accidentally. Mark for deletion A marked file is still in the database; it is permanently removed only after "Deleting marked objects". The order of actions in practice: opened EТД → Attached files → Add → selected a file from the disk (or Scan) → if necessary → Sign (EDS) → closed. That's it, the file is in the directory. 4. Analyzed example You are processing the hiring of Ivanov I. I. with a salary of 150,000 ₸. The contract is signed on paper, scanned into the file Contract_Ivanov.pdf with a size of 2.3 MB. - Open Payroll → Electronic Employment Contracts → Ivanov I. I. - Click Attached files → Add → From disk, select Contract_Ivanov.pdf. - A new item appears in the directory EТДAttached files: - Name: Employment contract Ivanov I. - Extension: pdf, Size: 2.3 MB - Owner: EТД Ivanov I. I., Author: you, Date: 07.09.2026 - Click Sign, select your EDS certificate — the "Signed" flag becomes "Yes". No entry is created in this case — and that is correct. Attaching a file does not change accounting results. The directory does not generate movements in accounts, does not create electronic invoices (ЭСФ) or tax invoices (СНТ) and does not participate in tax calculations. To make the connection clear: the employment contract (data, not the file) affects the payroll contour. For Ivanov's salary of 150,000 ₸, when calculating the salary for 2026, the following apply: OPV 10%, VOSMS 2%, standard tax deduction for individual income tax (ИПН) — 30 MRP = 30 × 4,325 = 129,750 ₸/month, then ИПН 10% on taxable income. The employer additionally accrues SO 5%, OSMS 3%, OPVR 3.5% and social tax 6%. But all this is done by the document "Salary Accrual", not by the attached files directory — here just lies the scan of the contract as a supporting document. 5. Types of operations (file actions) The full set of commands on the attached files panel: - Add (from disk) — upload a ready file. - Scan — get the file directly from the scanner (a configured TWAIN scanner is needed). - Create from template — make a file from a template (Word/Excel). - Open / Edit — open for viewing or editing; after editing, 1C will prompt to save a new version. - Finish editing / Cancel — return the file from editing mode. - Sign with EDS / Check signature / Save with signature. - Encrypt / Decrypt. - Save as — export the file back to the disk. - Mark for deletion. 6. What is formed when adding - Accounting entries — no. This is not an accounting document. - Electronic documents (ЭСФ, СНТ) — no. Attached files have no relation to them; EСФ and СНТ generate documents of realization/income, not the contract card. - Movements in registers — only service: a record in the directory and, when stored on volumes, the file in the volume; when signed — information about the signature and certificate. It does not affect accounting registers (for example, settlements or VAT). 7. Printed forms The directory does not have its own printed forms. The attached file itself is "printed" by the means of the program that opens its extension (PDF — viewer, DOCX — Word). The forms of the employment contract itself are printed from the EТД card, not from the file directory. 8. Common errors - "Failed to get file ... File not found on the server (in the volume)" — files are stored on volumes, and the volume itself (network folder) is unavailable or has been moved. Check Administration → File handling settings → File storage volumes: the path and user access rights to the folder. - "File size exceeds the maximum allowed" — the limit from the file handling settings has been triggered. Increase the limit there or compress the scan (reduce the scanning resolution to 200–300 dpi). - "File is occupied by another user (being edited)" — someone has opened the file for editing and has not finished. Ask them to click "Finish editing" or remove editing through the file list. - "Cryptographic provider / certificate not installed" when trying to sign — EDS is not configured. Set it up in Administration → General settings → Electronic signature and encryption, add the certificate. - The "Add" button is inactive — you opened the EТД in "view only" mode or the user does not have rights to modify the object. Open the object for editing / check roles. - Files "disappeared" after collapsing/exporting the database — when stored on volumes, files are not transferred with the export of the information database (.dt). For relocation, transfer the volumes as well, or beforehand change the storage to the information database. 9. FAQ Where are these files physically located? Either inside the information database or on "volumes" — a folder on the server/disk. Check in Administration → File handling settings. In the cloud (1C:Fresh) — always in the database. Can multiple files be attached to one EТД? Yes, as many as you want: contract, additional agreements, orders. Each will become a separate item in the directory with the same "Owner". How to sign a scan of the contract with EDS? Select the file on the attached files panel and click Sign, choose the certificate. The "Signed" flag will become "Yes". EDS must be configured in the electronic signature section beforehand. Is there a maximum file size? Yes, it is set in the file handling settings (usually 100 MB by default). If exceeded, 1C will issue an error — reduce the scanning resolution. Do these files go to ЕСУТД / government agency? The submission of data for the employment contract is performed by the EТД object itself according to its exchange regulations. The attached file is your internal supporting document (scan). Whether it is transmitted to the external system depends on the EТД exchange settings, not on the file directory itself. How to permanently delete a file, not just mark it? Mark it for deletion, then perform Administration → Maintenance → Deletion of marked objects. Until then, the file remains in the database. Why is the "Add" button gray? The EТД is opened only for viewing or you do not have rights to modify it. Open the object for editing or contact the administrator for a role. Does this directory create entries, EСФ or tax calculations? No. This is a service file storage. Entries, EСФ/SНТ and taxes (ИПН, OPV, social tax, etc.) are generated by accounting documents, not by the attached files card. How to scan a document directly into 1C, bypassing the disk? On the file panel, click Scan — a connected TWAIN-compatible scanner is needed and scanning support must be enabled in the file handling settings. The file does not open with a double click — what to do? Check the file extension in the card and the presence of a program for it on the computer (PDF, Word, etc.). If the extension is empty or incorrect — reattach the file. 10. Related objects - Based on what it appears: the directory item is always created "under" the object Electronic Employment Contract (EТД) — it is specified in the "Owner" field. Without EТД, the file cannot be attached to anything. - What is nearby: the EТД itself is linked to HR documents (Hiring, Transfer, Termination) and to the payroll contour (Salary Accrual, where ИПН, OPV, VOSMS, SO, OSMS, OPVR, and social tax are calculated based on the contract data). - Similar mechanisms: most configuration objects have their own directory of attached files (…AttachedFiles) — they all work the same way, only the "Owner" differs. How to know your release: Help → About the program — there you will find the version of the 1C:Enterprise platform and the configuration release. The manual has been checked on release 3.0.74.2 "Accounting for Kazakhstan" (version 3.0). --- _BuhGPT — ИИ-помощник для бухгалтеров Казахстана: https://buhgpt.kz_